The Writing Style Guide provides general guidelines as well as answers to university-specific style questions, such as official names for rooms and buildings and the preferred spellings for programs or resources. These guidelines are intended for use in all published materials that represent SUNY Cortland.
The guide follows the Associated Press (AP) Stylebook but does not attempt to duplicate it. AP style is used by the Division of Institutional Advancement for all official university publications, such as the undergraduate and graduate catalogs, news articles, newsletters, brochures and webpages.
If you are new to SUNY Cortland or would like to learn more, please schedule a writing style orientation.
Capitalize the name of the field or degree program only when the full degree name is spelled out and the discipline is included. If abbreviating a degree, the discipline should be lowercase. Use periods when abbreviating degrees.
He has a Bachelor of Science in Psychology.
She will receive a B.S. in psychology.
He earned a bachelor’s degree in physics.
Seventy people hold bachelor’s degrees.
He has a Master of Arts in History.
She will receive an M.S. in recreation.
He earned a master’s degree in mathematics.
Forty people hold master’s degrees.
She is enrolling in a Master of Arts in Teaching program.
Mary has a master of arts from SUNY Cortland.
She has a Ph.D. in chemistry.
He received his doctorate in chemistry.
He graduated with an associate degree from SUNY Broome.
The word “degree” should not follow a degree abbreviation:
Correct: He has a B.A. in history.
Incorrect: He has a B.A. degree in history.
Also see entries under alumni.
When referring to an academic year, write the first date with all four digits followed by a hyphen and only the last two digits for the second year.
The planning meeting for the 2020-21 Academic Calendar was postponed.
When a group or organization uses an acronym, write out the complete name followed by the acronym in parentheses. Keep the periods in acronyms that include them.
Some commonly used acronyms at Cortland are:
The university's address should appear as follows:
P.O. Box 2000
Cortland, NY 13045-0900
State University of New York College at Cortland
P.O. Box 2000
Cortland, NY 13045-0900
When including the name of a person, the department and building, use the following styles:
Provost Mark Prus
Division of Academic Affairs
Miller Building, Room 408
P.O. Box 2000
Cortland, NY 13045-0900
Dean John Cottone
School of Professional Studies
Professional Studies Building, Room 1175
State University of New York College at Cortland
P.O. Box 2000
Cortland, NY 13045-0900
When using a return address on a form, include department and building names so the form may be delivered to the correct office.
See room listings and numbers on how to write office locations.
Email addresses for most faculty and staff are written “first name.last firstname.lastname@example.org” and using lowercase letters.
When including an email link on a webpage, avoid writing out the full email address. Write descriptive text and make that the email link.
Email John (This is an example only.)
Do not italicize, bold, underline, capitalize or use all capital letters to emphasize web addresses. If a complete sentence concludes with a URL, end it with a period.
It is not necessary to include https:// or www. when writing a university web address.
cortland.edu or cortland.edu/physics/
All letters in SUNY Cortland web addresses should be lowercase, with the exception of RedDragonNetwork.org.
When adding hyperlinks to webpages, avoid writing the URL as the link text. Make the link text descriptive of the link's destination.
For other, external web addresses use the spelling, capitalization and specifications of the website's owner.
Capitalize references to a specific body of advisors heading executive departments for the president. Lowercase the shortened version on second reference.
The Board of Trustees meets in December. The board sets the policy on funding for the university.
She has been a trustee for four years.
The President’s Cabinet meets each week. The cabinet met on Tuesday last week.
Provost’s Council is held every other week. Her resignation left a vacancy on the council.
The Faculty Senate meets every two weeks.
The next meeting of the Cortland College Foundation Board of Directors will be in November.
Because the full phrase would read in the year of the Lord 96, the abbreviation A.D. goes before the figure for the year: A.D. 96.
People of African descent living in the United States. See Black.
Stands for African, Latin American, Native and Asian. The term is inclusive of ethnic minority groups living in the United States
The only instance in which alma mater should be capitalized is in reference to an institution's song.
He sang the Alma Mater at his alma mater.
See the class year listing for additional information.
Class years should appear after a graduate’s name in all correspondence with SUNY Cortland alumni, all alumni publications and formal publications such as the Commencement program. Buildings named after alumni will contain the class year of the alumni on official plaques commemorating the building and in correspondence with alumni.
Place an apostrophe before the year. The apostrophe should slant to the right.
If a person has more than one bachelor’s degree from SUNY Cortland, place a comma between the class years:
If a person has more than one Cortland degree, list them as follows:
Degrees and certificates other than bachelor’s should be listed as follows:
The university designates a master's degree with an "M" before the year.
If a person holds multiple graduate degrees or certificates of advanced study from SUNY Cortland, repeat the prefix and separate with a comma:
An exception to this rule is press releases where degrees would most likely be spelled out.
Identify alumni in the following manner:
*Alumna (feminine) and alumnus (masculine) may be used if the individual's gender identity is known. In general instances, "alum" is the preferred inclusive singular term.
The commonly used name is SUNY Cortland Alumni Association. On second and subsequent references, Alumni Association can be written as a short version. When the word "association" is used alone it should be lowercase.
The name Cortland College Alumni Association, Inc., appears in a few instances because the name is incorporated and will remain this way unless legally changed. The official legal name is utilized in contracts, legal documents such as the confidentiality agreement, insurance, bank accounts/credit cards, health permits, official meeting agendas, vendors, checks and anything to do with the association's non-profit status or in ownership of the Parks Alumni House.
Contact the Communications Office when the number of living alumni needs to be referenced. In most other cases use the following sentence.
In its 153-year history, SUNY Cortland has graduated more than 84,000 students. Alumni reside in all 50 U.S. states and more than 55 countries.
*These numbers are updated annually. Check with Alumni Engagement or the Communications Office for the current figures. (Updated October 2021)
Spell out the word “and.” Do not use an ampersand (&) except in proper names, such as Johnson & Johnson.
See Middle Easterners.
People of Asian descent living in the United States, including, but not limited to, people of Chinese, Japanese, Korean, Vietnamese, Cambodian, Filipino and Nepalese heritage. People from India may prefer to be called South Asian. People from Pakistan may prefer to be called West Asian.
SUNY Cortland recognizes the following awards at its annual Commencement ceremonies:
Chancellor's Award for Excellence in Classified Service
Chancellor's Award for Excellence in Faculty Service
Chancellor's Award for Excellence in Internationalization
Chancellor's Award for Excellence in Librarianship
Chancellor's Award for Excellence in Professional Service
Chancellor's Award for Excellence in Scholarship and Creative Activities
Chancellor's Award for Excellence in Teaching
Information on other awards can be found at the following websites:
Because the full phrase would be in the year 43 before Christ, the abbreviation B.C. is placed after the figure for the year: 43 B.C.
An inclusive term for people of African descent, including, but not limited to, people from North and South America, the Caribbean and Africa.
Use the capitalized term as an adjective in a racial, ethnic or cultural sense: Black people, Black culture, Black literature.
African American is also acceptable for those in the U.S. The terms are not necessarily interchangeable.
Blaze is the mascot character. Only use the name Blaze in reference to the character/costume. In generic references, such as to the athletics logo or illustrations, say Red Dragon.
SUNY Cortland identification number
In general, reserve capitalization for proper nouns. Sentence case can be used for headlines and email subject lines (capitalize only the first word and proper nouns). Title case is recommended for signage.
Use all caps for abbreviations and acronyms.
For specific topics such as professional titles, composition titles, names of units, etc., view individual entries in this guide.
The official name is The Campaign for Cortland. Use initial capital letters for all words, including “The.” For subsequent reference, “the campaign” may be used. Note: This is a comprehensive campaign, not a capital campaign.
The theme, which is represented in the wordmark, is All In: Building on Success. Italicize and capitalize “All In” when referring to the campaign.
Lowercase, spelling out numbers less than 10: the first century, the 20th century, the 21st century.
Please check in before attending the first morning session.
Check-in takes place in the Old Main Fowler ’52 Grand Entrance Hall.
There will be three separate check-in stations.
A term reflecting pride in the Indigenous roots of the Mexican American people. Chicana is the feminine form of this word. See Hispanic, Latino/Latina/Latinx.
Numerical class years are used after an individual’s name only after they have graduated from SUNY Cortland. Indicate class designation for current students with the following terms: first-year or freshman, sophomore, junior, senior.
Use “freshman” when referring to an individual or the whole body of students. Use “freshmen” when the term is a plural noun. The term “first-year student” refers to freshmen. Transfer students identify as either being a transfer student or with their class year such as sophomore, junior, etc.
In news stories, programs and social media, include class designation with a student's name and major. For publications with longer shelf lives, identify students by name and major only.
In the body of a story, current students may be referred to in a variety of ways.
Write out the entire class date when referring to the whole class. Capitalize “Class” when referring to a specific graduating class.
Do not use a comma before the words “and” or “or” in a series unless it is needed for clarity.
She bought a printer, paper, envelopes and an ink cartridge.
Capitalize when referring to the annual graduation ceremonies.
Capitalize names of specific committees, councils and panels. When not using the full name of the group, write the word in lowercase letters.
The president of the Student Government Association gave a presentation to the College Council.
An announcement will be made when the search committee has chosen a candidate.
The Faculty Senate Steering Committee is seeking new members.
The steering committee is seeking new members.
See publication and event titles in this guide.
This suite of offices and services, located in Van Hoesen Hall, supports the well-being and personal growth of our students through the Counseling Center, Health Promotion, and Substance Abuse Prevention and Education.
The short name, Conley Counseling and Wellness Services, is preferred in most cases. For historical reference or formal occasions, the long name is Dr. Louise M. Conley Counseling and Wellness Services.
Annual Division III football game between rivals SUNY Cortland and Ithaca College. The trophy, also called Cortaca Jug, records the scores of all games since 1959.
While no longer officially acceptable, the name “Cortland College” still appears in a few instances because the names are incorporated and will remain this way unless legally changed. The commonly used name is SUNY Cortland Alumni Association.
While no longer officially acceptable, the name “Cortland College” still appears in a few instances because the names are incorporated and will remain this way unless legally changed.
Names of classes are not capitalized unless the specific name of a course is used or the class uses a proper noun or numeral.
A unit of curriculum, measured in credit hours, that is officially approved, has learning outcomes and is listed in the catalogs.
Use the course prefix (usually three letters), the course number and the course name.
An instance of a course that has a defined faculty member and student attendees. Learning outcomes are consistent across courses, but sections can differ in assignments, mode of instruction and duration.
Specific instances of meetings for courses or course sections.
COVID-19, which stands for "coronavirus disease 2019," is acceptable on first reference to the disease and should utilize all capital letters.
When referring to the virus rather than the disease caused by it, use "the novel coronavirus" or "the new coronavirus." As of March 2020, "the coronavirus" is acceptable on first reference in stories about COVID-19. While the phrasing incorrectly implies there is only one coronavirus, it is clear in this context. Include the article "the" when discussing the virus, unless it's used as an adjective.
The practice of maintaining at least six feet of distance between individuals not of the same household. This term is preferred over "social distancing."
not semester hour or credits
Put a space between a long dash (—) and the words that come before and after it.
Consecutive dates can be written several ways. For accessibility on websites, the word "to" should be used instead of a hyphen when indicating a date range.
The play will be performed Jan. 2-25 or Jan. 2 to 25.
The play will be performed from Jan. 2 to Jan. 25.
Matinee performances will be Saturday and Sunday, Jan. 12-13 or Jan. 12 and 13.
Use “through” when changing months or when including days of the week.
The final examination period runs from Monday, Dec. 14 through Friday, Dec. 18.
Do not use ordinals (st, th, nd, or rd) with numbers.
Submit applications by May 1.
Always spell out days of the week.
When writing them in a range, use Monday to Friday or Monday through Friday.
Where space is limited as on signage write: Monday-Friday or Saturday-Sunday.
See academic degrees
The word “department” follows the unit name and is capitalized.
The word “department” should be lowercase when it appears without the actual department name.
A department name should be lowercase when written without the word “department” after it, except English or any department whose name is a language.
When writing a list of more than one department, lowercase the word department.
Refer to the offices and departments A-Z list for correct department names.
See entry under people-first language
The word “division” precedes the names of the four divisions at the university: academic affairs, finance and management, institutional advancement and student affairs. Capitalize the word “division” when it appears with an official unit name.
The Division of Academic Affairs is located in the Miller Building.
Eliza Yaman, Division of Institutional Advancement, will lead the panel discussion.
Do not capitalize the word “division” when it appears without the actual name.
The vice president for finance and management said the division will be hiring several new employees.
He was laid off from the dot com last year.
The effects of the dot-com bust have been widespread.
Email is written without a hyphen and capitalized at the beginning of a sentence.
According to the SUNY Policies of the Board of Trustees, 2006, members of the university faculty who retire in good standing, in accordance with the provisions of Title B or C of Article XV shall be entitled to append the term "emeritus" to the title of their academic or administrative post after the time of retirement.
At SUNY Cortland, the emeritus designation is left to the discretion of the president.
See also the Handbook, 220.09 Emeritus Faculty, for more information.
The president invites emeriti to an annual luncheon in August.
Three emeritae professors presented at last week’s conference on gender equity.
Leticia Rodriguez, professor emerita of English, received the award.
Vincenzo Valente, distinguished professor emeritus of art and art history, has been nominated.
Associate Professor Emeritus of History John Powell will introduce the speaker.
An employee's current title will be used during the course of phased retirement; once service to the university has been completed, the emeritus title will be used.
For employees who have retired and then return to the university for service in the same position, the emeritus title will be used.
Former members of the SUNY Cortland faculty or administration should be addressed as follows:
The Louise Conley Endowed Chair in Educational Leadership
Short form: Conley Chair in Educational Leadership
Capitalize federal when it is part of a government body that uses the word in its formal name.
Use a lowercase letter as an adjective to distinguish something pertaining to state, county, city, town or private entities.
Spell out cities and names of countries. With regard to Canada, spell out city names followed by the full name of the province.
Titles of specific forms, such as the permit to register form, should not be capitalized.
The commonly used name is Cortland College Foundation.
The name Cortland College Foundation, Inc., is incorporated and will remain this way unless legally changed.
The word “foundation” is lowercase when used alone.
Always capitalize any reference to the General Education program. The abbreviation GE is acceptable on second reference.
The abbreviation for grade point average is GPA.
Reserve hashtags for social media applications or instructions.
A term grouping all people of Spanish-speaking descent. This is the preferred inclusive term in some regions, especially in the Southwest. See Chicano/Chicana, Latino/Latina/Latinx, Mexican American.
(adj.) Famous or important in history, significant
(adj.) Concerning history or past events.
A ceremony held in spring to recognize students in the top five percent of each class as well as scholarship and award winners.
Hyphenate when describing an instructional item. Do not hyphenate when part of a verbal phrase.
hypertext markup language (lowercase in web addresses)
hypertext transfer protocol (lowercase in web addresses)
A hypertext link that allows ready access to a related document, graphical image, etc.
When adding a hyperlink to text, select the name of the person, publication, article, website, etc. as the link so that it is as descriptive as possible and can be easily identified by screen readers or other adaptive devices. Avoid using vague terms such as click here or read more, which do not let the user know where the link will take them.
A system of linking electronic documents.
Hyphenate “on-campus,” “part-time,” and “full-time” when using as a modifier.
Hyphenate well- combinations before a noun, but not after.
No hyphen is needed to link two-word phrases that include the adverb very or any adverb ending in -ly.
Abbreviation for identification, written without periods.
SUNY Cortland is committed to a diverse, equitable and inclusive environment. Our community honors this commitment and respects and values differences. Students, faculty, staff, and alumni are expected to be considerate of others, promote collaboration, and demonstrate respect for individuals with regard to ability or disability, age, ethnicity, gender, gender identity/expression, race, religion, sex, sexual orientation, socio-economic status and other aspects of identity.
While no longer officially acceptable, the name “Cortland College” still appears in a few instances because the names are incorporated and will remain this way unless legally changed.
Capitalize Indigenous in reference to original inhabitants of a place.
The web, like email, is a subset of the internet. They are not synonymous and should not be used interchangeably.
Do not set off with commas: Martin Luther King Jr., Pope Benedict XVI, Loudan Wainwright III.
Refers to people of Latin American origin. An emerging inclusive term for people from North America, Central America, South America and the Spanish-speaking Caribbean. Latino has regional and academic support and seems to be preferred on the East and West Coasts. Hispanic is considered an alternate term by many. Latina is the feminine form of this word. See Chicano/Chicana, Hispanic, Mexican American. Latinx may be used as a gender-neutral adjective or noun; the plural is Latinxs.
Acceptable in all references to the umbrella term for lesbian, gay, bisexual and transgender, or lesbian, gay, bisexual, transgender and questioning and/or queer. Use this term when speaking about groups or a community. If possible, use more specific language when referring to an individual's identity.
Introduce a list with a short phrase or sentence and use parallel construction for each item:
Log in, log on and log off are verbs.
Login, logon and logoff can be used as a noun or as an adjective.
Names of majors and minors are not capitalized in a sentence unless they refer to a language or geographic region. The names of academic departments are proper nouns.
People of Mexican descent living in the United States.
See Hispanic, Latino/Latina/Latinx.
An inclusive term referring to people from a region in western Asia and northeast Africa that includes, but is not limited to, the nations of the Arabian Peninsula, Egypt, Iran, Iraq, Israel, Jordan, Lebanon, Syria and Turkey. The term Arab traditionally refers to a person from the Arabian Peninsula.
Use the dollar sign and numbers. Do not use a decimal and two zeros unless the number of cents must be specified.
Always spell out March, April, May, June and July.
When followed by a number, abbreviate Jan., Feb., Aug., Sept., Oct., Nov., Dec.
Months may be spelled out for formal events such as Commencement or when written on plaques.
Any month followed by a year should be spelled out in full: September 2020.
SUNY Cortland’s online access system.
The full, official name is State University of New York College at Cortland. SUNY Cortland and State University of New York at Cortland are also acceptable.
You may use Cortland or the university for subsequent reference.
Indigenous people who inhabited the Americas and Caribbean prior to the European conquest. Many Native Americans use tribe in referring to their people. Recommended usage is to refer, whenever possible, to a particular people or nation by name, i.e. Mohawk, Oneida, Onondaga, Navajo, Maya, Cherokee, Sioux, etc.
Haudenosaunee (literally, “the people of the longhouse”) is preferred over Iroquois when referring to the confederacy comprising the Mohawk, Onondaga, Oneida, Cayuga, Seneca and Tuscarora nations.
“Indian” is used to describe the peoples and cultures of the South Asian nation of India. Do not use the term as a shorthand for “American Indians.”
Spell out numbers between one and nine. Use numerals for 10 and above unless the number starts a sentence.
In general, use fewer for countable or individual items and less for bulk or quantity.
The word “office” follows the unit name and is capitalized only when it appears with an official unit name. For example, the Human Resources Office.
Refer to the offices and departments A-Z list for correct office names.
Organization titles should be capitalized. The abbreviation or acronym can be used on second reference.
Capitalize Orientation when referring to the program conducted by Advisement and Transition to introduce new students to SUNY Cortland. Orientation should not be capitalized when written as a common noun.
People of the islands in the Pacific Ocean including the three major ethnic groups: Polynesians (Tahitians, Samoans, Hawaiians and others); Micronesians (U.S. Trust Territories, Guam, Wake Island, Bikini and Kwajalein); and Melanesians (New Zealand, Australia and the Solomons).
It is incorrect to use PER to describe the Park Center.
Official long name: William H. Parks Family Center for Environmental and Outdoor Education
On second reference: W. H. Parks Family Outdoor Center
Further references: Parks Family Outdoor Center
For more information, go to William H. Parks Family Center for Environmental and Outdoor Education.
Abbreviation for Portable Document Format, acceptable for all references.
On Aug. 1. 2007, a bill became law in New York, requiring the use of “people-first” language when describing individuals with disabilities in legal documents, publications, and state and local legislation.
|People-First Language||Labels Not to Use|
|People with disabilities||The handicapped or disabled|
|People with mental retardation:
He has a cognitive impairment.
|The mentally retarded:
|My son has autism.||My son is autistic.|
|She has Down Syndrome.||She’s a Downs kid.|
|He has a learning disability.||He’s learning disabled.|
|He uses a wheelchair.||He’s wheelchair-bound or confined to a wheelchair.|
|Accessible parking, bathrooms, etc.||Handicapped parking, bathrooms, etc.|
|She has a need for …||She has a problem with …|
You may use the following statement in event publicity materials: To ensure all campus community members can fully participate in this program, please contact ___ for questions about accessibility or to request accommodations.
Use the % sign with no space when paired with a numeral.
For all electronic communication, on the website and for text that is going to be typeset, use only one space after a period and other punctuation marks.
Phone numbers should be written with a hyphen after the area code and no spaces: 607-753-2222.
If including more than one extension, use a virgule (/) between the numbers: 607-753-2222/2221.
It is preferred to write out the entire number, including area code, for off-campus callers or those using cell phones.
View the pronoun guide for information on inclusive and non-binary pronouns.
The word “program” is never capitalized unless it is part of a formal title.
Alice's Adventures in Wonderland, Newsweek, The New York Times, Taproot, NeoVox
Subsequent references, which may be abbreviated, should also be in quotes.
Golf tournament usually held during Reunion
The online community for Cortland alumni. The URL RedDragonNetwork.org utilizes medial capitals.
SUNY Cortland’s mascot is the Red Dragon and its athletics teams are referred to as the Red Dragons. The term may also be applied to all members of the university community, including incoming and current students, alumni, faculty and staff.
Whenever referring to Red Dragons in the context of the university, capitalize both words. When used as an adjective, the “s” is dropped.
These terms help showcase the spirit of SUNY Cortland and can be used in a variety of communications, including social media, news stories, and pieces for current students, recruiting or fundraising.
Use "Red Dragon Strong" to talk about overcoming adversity or to offer support through a challenge. It is an expression of compassion, solidarity and friendship.
"Red Dragon Pride" recognizes achievements, celebrates victories and highlights the things that make SUNY Cortland and Red Dragons special.
Capitalize widely recognized regions of New York state.
Residence hall, not dorm or dormitories, is the preferred name for on-campus and university-supported housing.
The document outlining a person's education and qualifications is written without accent marks.
SUNY Cortland Alumni Reunion 2020 (or appropriate year) is the official long name for the university's reunions.
Alumni Reunion 2020 (or appropriate year) is used in publications where the SUNY Cortland logo is present.
The short version is Reunion, which should be used on second reference.
The abbreviation for the French repondez s'il vous plait; it means please reply. It is written without periods between the letters.
The word “school” is capitalized only when it precedes an official unit name. For example, School of Arts and Sciences. SUNY Cortland has three schools: arts and sciences, education and professional studies.
Lowercase spring, summer, fall, winter and derivatives such as springtime unless part of a formal name or referring to a specific semester.
Service-learning is written with a hyphen.
See the Signage Writing Style Guide.
Abbreviate states (as listed below) using Associated Press (AP) style in the body of any work. Use U.S. Postal (PO) abbreviations when listing mailing addresses.
|District of Columbia||D.C.||DC|
|West Virginia||W. Va.||WV|
|Territory Name||Postal Abbreviation|
|Federated States of Micronesia||FM|
|Northern Mariana Islands||MP|
The Campus Store, dining services, ID cards and more are provided by SUNY Cortland Auxiliary Services. Cortland Auxiliary can be used as a short version for subsequent reference.
Open to undergraduate and graduate students, the cupboard has non-perishable food items such as pasta, beans, rice, snacks as well as household items such as toothbrushes, can openers, shampoos and soaps, etc.
Celebration of SUNY Cortland's 150th anniversary, 1868-2018. SUNY Cortland Sesquicentennial is the full, proper name. Sesquicentennial, with a capital "S", may be used when the SUNY Cortland logo is present.
Lowercase sesquicentennial when it is used as a common noun.
The Campus Store (formerly The College Store), not the Book Store, is the preferred name of the retail establishment where textbooks and other university-related and general-interest merchandise are sold. Capitalize the t in “The.”
Spell "theater" unless in reference to the musical theatre program or a proper name such as Dowd Fine Arts Center Theatre.
Times should be written without a colon or double zeros, unless listing a specific time after the hour. The “p” and “m” or “a” and “m” should always be lowercase and followed by a period. The words “noon” and “midnight” should not be capitalized. A hyphen with no spaces indicates a time frame. For accessibility on the website, write the word "to" instead of using a hyphen.
Street parking is not allowed from 2:30-6 a.m. or from 2:30 to 6 a.m.
The symposium runs from 9 a.m.-12:30 p.m. or from 9 a.m. to 12:30 p.m.
Most staff members go to lunch at noon.
Class will end promptly at 12:10 p.m.
When writing days and times, the time is given first, then the day and date followed by the location.
A reception will take place from 5:30-6:30 p.m. on Saturday, Jan. 19, in Brockway Hall Jacobus Lounge.
Titles for vice presidents, assistant vice presidents and associate provosts take the preposition “for.”
vice president for finance and management
associate provost for information resources
Titles for deans and directors take the preposition “of.”
dean of education
director of The Cortland Fund
Faculty titles include official SUNY titles of distinguished professor, distinguished teaching professor, distinguished service professor, professor, associate professor, assistant professor; and lecturer, adjunct lecturer, instructor, chair.
Professional staff titles are listed on appointment letters generated by the Human Resources Office. Refer to the online employee directory for the title of a professional employee. Civil service titles are determined by the New York Department of Civil Service.
writing titles on business cards
The campus or budget title is the primary title on a business card. Additional titles can be added upon approval. Prepositions in titles are avoided due to space limitations.
writing titles in text
Capitalize a title when referenced before the person's name.
Dean John J. Miller
Professor of Psychology Joyce Chou
For more information, contact Philosophy Department Chair Kara L. McCarthy.
Vice President for Institutional Advancement Carlos Rivera gave the introductory speech.
Capitalize a title that is part of signature or is listed on its own line.
Associate Professor, English
In complete sentences, do not capitalize titles when listed after a name or titles that do not include a name.
Roland Nelson, vice president for student affairs
For more information, contact the appropriate school dean or department chair.
A residence hall director will be hired for the academic year.
William Knowles, SUNY distinguished service professor, political science, will be on sabbatical next semester.
Courtesy titles (Dr., Mrs., Ms., Mx., Mr.) are not used in news writing or webpages.
"Dr." can be used in formal written communications or in conjunction with special event programs such as Commencement and Honors Convocation. Other courtesy titles are not used.
On business cards and stationery, a degree such as Ph.D. should be listed after the person’s name.
Shania Jones, Ph.D.
If a name is appended with both a SUNY Cortland class year and a courtesy title such as Esq., list the class year first.
Juan Gomez ’79, Esq.
publication and event titles
Books, magazines, newspapers, journals and online publications should be italicized:
Alice's Adventures in Wonderland, Newsweek, The New York Times, Taproot, NeoVox
Articles, plays, TV shows, TV episodes, movies, exhibitions, lectures, etc. should be put in quotation marks. Subsequent references, which may be abbreviated, should also be in quotes.
"Pill Hill", “Newshour With Jim Lehrer” or "Newshour" on second reference, "Titanic", “Strategies for Success in Your First Year of Teaching”
Transformations: A Student Research and Creativity Conference is an event designed to demonstrate, highlight, promote and encourage scholarship among SUNY Cortland faculty, staff and students.
Use periods without a space in the abbreviation U.S., but do not include periods in the abbreviation USA.
See also web addresses under addresses
The acronym for Uniform Resource Locator (URL) is capitalized. When writing an Internet address, it is not necessary to begin it with http:// and, in most cases, www. is no longer required.
Short form of World Wide Web, it is written lowercase. The web is a subset of the internet; the terms should not be used interchangeably.
webcam, webcast, webinar, webmaster, webpage, website, the web, web address, web browser
While the term Caucasian is commonly used in place of white, neither a common ancestry related to the Caucasus Mountains region, nor an assumption that all white people are culturally or ethnically homogeneous should be assumed.
Always hyphenate the term referring to student part-time employment. Capitalize only in reference to the Federal Work-Study program.
Use an ‘s’ without an apostrophe to indicate spans of decades or centuries.
SUNY Cortland was open in the 1920s.
Use an apostrophe slanted toward the right for class years.
She belonged to the Class of ’82.
Use all-caps ZIP for Zone Improvement Plan, but always lowercase the word code. In a mailing address, do not put a comma between the state name and the ZIP code: Cortland, NY 13045.
The Stadium Complex includes the following fields:
Additionally, on the lower campus are:
See the list below for more entries on athletic facilities.
Use of a campus building’s short name is preferred in most cases. The full name is most appropriately used in historical reference materials and for formal occasions.
|Short name||Long name|
|Alger Hall||Minnie M. Alger Hall|
|Bishop Hall||Maria W. Bishop Hall|
|Bowers Hall||Ross E. Bowers Hall|
|Broadway House||Broadway House (29 Broadway, Cortland)|
|Brockway Hall||George A. Brockway Hall|
|Casey Tower||James F. Casey Tower|
|Cheney Hall||Francis J. Cheney Hall|
|Clark Hall||William H. Clark Hall|
|Commissary/Central Receiving||Commissary/Central Receiving|
|Corey Union||Fay L. Corey Union|
|Cornish Hall||William A. Cornish Hall|
|Davis Building||Carl A. "Chugger" Davis Building|
|DeGroat Hall||Harry W. DeGroat Hall|
|Dowd Fine Arts Center||Ruth E. Dowd Fine Arts Center|
|Dragon Hall||Dragon Hall|
|Education Building||Education Building|
|Fitzgerald Hall||Lawrence J. Fitzgerald Hall|
|Glass Tower Hall||Glass Tower Hall|
|Hayes Hall||Ina M. Hayes Hall|
|Hazardous Waste Building (HAZWST)||Chemical Management Facility|
|Heating Plant||Heating Plant|
|Hendrick Hall||Mary ("Molly") Hendrick Hall|
|Higgins Hall||R. Paul Higgins Hall|
|Interfaith Center||Cortland Interfaith Center|
|Leadership House||Judson H. Taylor Leadership House|
|Lusk Field House||Clayton R. Lusk Field House|
|McDonald Building||James M. McDonald Building|
|Memorial Library||Cortland College Memorial Library|
|Miller Building||Nathan L. Miller Administration Building|
|Moffett Center||Donovan C. Moffett Center|
|Neubig Hall||Charles and Ida Neubig Hall|
|O'Heron Newman Hall||Rev. Edward J. O'Heron Newman Hall|
|Old Main||Old Main|
|Park Center||Bessie L. Park 1901 Physical Education and Recreation Center|
|Parks Alumni House||Lynne Parks ’68 SUNY Cortland Alumni House (29 Tompkins St., Cortland)
(See separate entry for room names.)
|President's Residence||President's Residence|
|Professional Studies Building||Professional Studies Building|
|Randall Hall||Henry S. Randall Hall|
|Route 281 Property||Route 281 Property (3718 West Rd., Cortland)|
|Service Group||Service Group|
|Shea Hall||James M. Shea Hall|
|Smith Tower||Donnal V. Smith Tower|
|Sperry Center||Elmer A. Sperry Learning Resources Center|
|Stadium Complex||SUNY Cortland Stadium Complex|
|Student Life Center||Student Life Center|
|Van Hoesen Hall||Ella Van Hoesen Hall|
|West Campus Apartments||West Campus Apartments|
|Whitaker Hall||Katherine A. Whitaker Hall|
|Winchell Hall||Eileen M. Winchell Hall|
Use of a campus facility's short name is preferred in most cases.
|Short name||Long name||Building or location|
|3-Court Gymnasium||3-Court Gymnasium||Student Life Center, Room 1116|
|Alumni Arena||Park Center Alumni Arena||Park Center; usually written as Park Center Alumni Arena|
|The Bistro||The Bistro Off Broadway||Student Life Center|
|Blanchard Gross Motor Skills Room||Ruth Hart Blanchard ’23 Gross Motor Skills Room||Education Building Child Care Center|
|The Bookmark||The Bookmark||Memorial Library|
|Bouldering Wall||Bouldering Wall||Student Life Center, Room 1118|
|Bowers Hall Science Museum||Bowers Hall Science Museum||Bowers Hall lobby|
|Brooks Museum||Rozanne M. Brooks Ethnographic Museum||Moffett Center, Room 2126|
|Brown Auditorium||Ralph A. Brown Auditorium||Old Main; usually written as Old Main Brown Auditorium|
|Caleion Room||Caleion Room||Corey Union; usually written as Corey Union Caleion Room|
|Cardio Area||Cardio Area||Student Life Center, Room 1214|
|C-Club Pavilion||C-Club Pavilion||Picnic pavilion near Park Center and Wallace Field|
|Child Care Center||SUNY Cortland Child Care Center, Inc.||Education Building, Room 1000|
|Circuit/Free Weight Area||Circuit/Free Weight Area||Student Life Center, Room 1127|
|Clark Atrium||Patricia A. Clark Atrium||Education Building Child Care Center|
|Climbing Wall||Climbing Wall||Student Life Center, Room 1117|
|Colloquium, aka, Faculty Colloquium||Colloquium||Old Main, Room 220|
|Combatives Room||Combatives Room||Student Life Center, Room 1211|
|Conley Golf Range||Dr. Louise McCarthy Conley Golf Range||Student Life Center, Rooms 1111 and 1112|
|Conley Counseling and Wellness Services||Dr. Louise M. Conley Counseling and Wellness Services||Van Hoesen Hall|
|Corey Gymnasium||Whitney T. Corey Gymnasium||Park Center; usually written as Park Center Corey Gymnasium|
|Corey Union Plaza||Corey Union Plaza||Open area between Corey Union and Fitzgerald Hall|
|Critique Space||Dowd Fine Arts Center Critique Space||Lower level, open area outside the Dowd Gallery|
|Curry Main Lobby||Margaret A. "Peggy" Curry ’52 Main Lobby||Brockway Hall|
|Daniels Foyer||Mary and Joseph Daniels Foyer||Dowd Fine Arts Center|
|Dowd Gallery||Dowd Gallery||Dowd Fine Arts Center|
|Dowd Fine Arts Center Lab Theatre||Ruth E. Dowd Fine Arts Center Lab Theatre||Dowd Fine Arts Center|
|Dowd Fine Arts Center Theatre||Ruth E. Dowd Fine Arts Center Theatre||Dowd Fine Arts Center|
|Dragon Field||Dragon Field||Stadium Complex (softball)|
|The Dragon's Den||The Dragon's Den||Old Main|
|Ellen Howard Burton Waiting Room||Ellen Howard Burton Center for Speech, Language and Hearing Disorders Community Clinic Waiting Room||Professional Studies Building, Room 2101A|
|Equipment Checkout||Equipment Checkout||Student Life Center, Room 1114|
|Exhibition Lounge||Corey Union Exhibition Lounge||Corey Union, Room 220|
|Family Locker Room||Family Locker Room||Student Life Center, Rooms 1122 and 1123|
|Fireplace Lounge||Corey Union Fireplace Lounge||Corey Union, Room 219|
|Fowler Grand Entrance Hall||Dorothea Kreig Allen Fowler ’52, M ’74 Grand Entrance Hall||Old Main|
|Fuel||Fuel||Student Life Center|
|Function Room||Corey Union Function Room||Corey Union, Room 316; usually written as Corey Union Function Room|
|Functional Training Room||Functional Training Room||Student Life Center, Room 1203|
|Game Room||Game Room||Student Life Center, Room 1213|
|Gazebo||Gazebo||Located next to tennis courts near Park Center|
|Gentner Press Box||Gerry Gentner ’66 Press Box||Dragon Field|
|Greens & Grains||Greens & Grains||Corey Union|
|Group Exercise Room||Group Exercise Room||Student Life Center, Room 1212|
|Hall of Champions||Hall of Champions||Park Center, hallway along south side of Corey Gymnasium|
|Hall of Fame Room||C-Club Hall of Fame Room||Park Center, Room 1118; usually written as Park Center Hall of Fame Room|
|Hobson Lecture Hall||Mary L. Hobson ’61 Lecture Hall||Sperry Center, Room 104|
|Holloway Field||T. Fred "Prof" Holloway Field||Stadium Complex (soccer)|
|Holsten Pool||Harriet Holsten Pool||Park Center|
|Horak Training Facility||Karel Horak Athletic Training Facility||Stadium Complex|
|Stephen J. Hunt VIP Lounge||Stephen J. Hunt ’72 VIP Lounge||Stadium Complex|
|Jacobus Lounge||Theodore Jacobus Room||Brockway Hall, Room 221; usually written as Brockway Hall Jacobus Lounge|
|Johnson Lecture Hall||Ellis Johnson Memorial Lecture Hall||Sperry Center, Room 106|
|Massage Room||Massage Room||Student Life Center, Room 1216|
|Mind/Body Room||Mind/Body Room||Student Life Center, Room 1207|
|Moffett Center Forum||Moffett Center Forum||Moffett Center first floor|
|Morgan Room||Ruth M. Morgan Room||Dowd Fine Arts Center|
|Multi-Activity Court||Multi-Activity Court||Student Life Center, Room 1105|
|Neubig Dining||Neubig Dining||Neubig Hall|
|Newmark Pavilion||Theodore Newmark Pavilion||Campus quad|
|Old Main Third Floor Mezzanine||Old Main Third Floor Mezzanine||Old Main|
|Outdoor Pursuits||Outdoor Pursuits||Student Life Center, Room 2101|
|Pool||Pool||Student Life Center, Room 1119|
|Poskanzer Conference Room||Charles N. Poskanzer Conference Room||Moffett Center, Room 103|
|Proehl Laboratory||Gerald T. Proehl ’81 and Pamela Fisher Proehl ’82 Exercise Physiology Laboratory||Professional Studies Building|
|Recreational Sports||Recreational Sports||Student Life Center, Room 1201|
|Rumore Computer Lab||Victor M. Rumore ’84 Economics Department Computer Lab||Old Main|
|Sally Wallace Dugout||Sally Yaeger Wallace ’53, M ’63 Dugout||Dragon Field|
|Sciera Room||John L. Sciera Athletic Training Room||Park Center|
|Spinning||Spinning||Student Life Center, Room 1113|
|Table Tennis Room||Table Tennis Room||Student Life Center, Room 1210|
|Teaching Materials Center (TMC)||Teaching Materials Center (TMC)||Memorial Library|
|The Campus Store||The Campus Store||Neubig Hall|
|Thurlow Resource Room||Angela Priore Thurlow ′82 Resource Room||Education Building Child Care Center|
|Union Station||Union Station||Corey Union|
|Vittor Lecture Hall||David J. Vittor ’67 Lecture Hall||Sperry Center, Room 105|
|Wallace Field||Robert H. Wallace ’53 Field||Baseball field near Park Center and Lusk Field House|
|Wheeler Gallery||Marjorie Bremiller Wheeler ′43 and Henry Adams Wheeler Gallery||Dowd Fine Arts Center Dowd Gallery|
|Wickwire Room||Helen Wickwire Room||Dowd Fine Arts Center|
|Woods Fitness Facility||Francis Woods Fitness Facility||Park Center|
|Dr. Zipp Student Research Laboratory||Dr. Arden P. Zipp Student Research Laboratory||Bowers Hall, Room 1303|
|Short name||Long name||Location|
|Alumni Association Solarium||Alumni Association Board of Director's Solarium||First Floor|
|Bocklet Breakfast Room||Bocklet Family Breakfast Room||First Floor|
|Brown Bedroom||The George Brown ’33 Room||Second Floor|
|Class of ’57 Baseball Program and Alumni Patio||Class of ’57 Baseball Program and Alumni Patio||Rear upper patio at Parks Alumni House|
|Conley Bedroom||The Louise McCarthy Conley Room||Second Floor|
|Curry Bedroom||The Margaret Curry ’52 Room||Second Floor|
|Dunlavey Pub||Jean Dunlavey ’64 Pub||Basement|
|Goodale Library||The Goodale Library||First Floor|
|Great Lawn Patio||Great Lawn Patio||Rear lower patio at Parks Alumni House|
|Judy Levine Living Room||Judy (Julia) Wright Levine ’64 and Max Levine Living Room||First Floor|
|Kappa (1925-1991) Alumni Lawn||Kappa (1925-1991) Alumni Lawn||Front lawn to right of entrance when facing the house|
|Kradyna Kitchen||Kradyna Kitchen||First Floor|
|Nu Sigma Chi Dining Room||Nu Sigma Class of ’68 Dining Room||First Floor|
|Phillips Bedroom||The Carol Wilsey Phillips ’48 Room||Second Floor|
|Rist Bedroom||The Arnold ’47 and Roberta Rist Room||Second Floor|
|Rist Sitting Room||The Arnold ’47 and Roberta Rist Suite Sitting Room||Second Floor|
|Sorbella Bedroom||The James ’81 and Nancy Niskin Sorbella ’82 Room||Second Floor|
The William H. Parks Family Center for Environmental and Outdoor Education at Raquette Lake includes:
|Short name||Long name||Location|
|Aloha Dock||Aloha Dock||Camp Huntington|
|Arethusa Porch||Arethusa Sorority Porch Casino Classroom - upper level||Antlers|
|Arethusa Porch||Arethusa Sorority Porch Dining Hall Porch||Camp Huntington|
|Arethusa Sorority Bedrooms||Arethusa Sorority Bedrooms Rooms 1 and 2 in Cedars Lodge||Antlers|
|The Barque||The Barque (Houseboat)||Camp Huntington|
|Beta Phi Epsilon (1927-1995) Alumni Association Casino Fireplace||Beta Phi Epsilon (1927-1995) Alumni Association Casino Fireplace||Antlers|
|Blacksmith's Shop||Blacksmith's Shop||Camp Huntington|
|The Bovino Beacon||The Bovino Beacon||Antlers|
|The Boys' Room||The Boys' Room Bedroom 4 in Cedars Lodge||Antlers|
|Broyles Waldbauer Bedroom||Broyles Waldbauer Bedroom Room 3 in Cedars Lodge||Antlers|
|Carlson Classroom||Marcia K. Carlson Classroom||Camp Huntington|
|Casino Building||Casino Building||Antlers|
|Cedars Lodge||Cedars Lodge||Antlers|
|Clemens Library||Clemens Biological Sciences Library||Camp Huntington|
|Coolidge Cabin||Coolidge Cabin||Camp Huntington|
|Cummings Dining Room||Jay Cummings Dining Room||Antlers|
|Cummings Fireplace||Kris Cummings Fireplace In the Cummings Dining Room||Antlers|
|Durant Cabin||Durant Cabin||Camp Huntington|
|Forsythe Carpenter's Shop||John Forsythe ’58, M ’65 Carpenter's Shop||Camp Huntington|
|Fuge Dining Room||George Fuge Dining Room||Camp Huntington|
|Hill Cottages||Hill Cottages||Antlers|
|Huntington Staff House||Huntington Staff House||Camp Huntington|
|Knortz Blacksmith’s Shop||Edward G. and Sudie E. Rounsaville Knortz P ’74 Blacksmith’s Shop||Camp Huntington|
|Knortz Director’s Office||Edward G. and Sudie E. Rounsaville Knortz P ’74 Director’s Office||Camp Huntington|
|Knortz Chalet Front Porch||Edward G. and Sudie E. Rounsaville Knortz P ’74 Chalet Front Porch||Camp Huntington|
|Knortz Ropes Course||Edward G. and Sudie E. Rounsaville Knortz P ’74 Ropes Course||Camp Huntington|
|Knortz Climbing Wall||Edward G. and Sudie E. Rounsaville Knortz P ’74 Climbing Wall||Camp Huntington|
|Knortz Zipline||Edward G. and Sudie E. Rounsaville Knortz P ’74 Zipline||Camp Huntington|
|Knox Classroom||Knox Classroom||Camp Huntington|
|Main Lodge||Main Lodge||Antlers|
|McDermott Hall||Marcia Spaeth McDermott Hall||Camp Huntington|
|Metcalf Hall||Harlan "Gold" Metcalf Hall||Camp Huntington|
|Morley Flagpole||Sandra G. Morley ’77 Flagpole||Camp Huntington|
|Moseley Glass Dining Room||Louise Moseley Glass Dining Room||Camp Huntington|
|Pauley Porch||Bill Pauley Porch In front of the Cummings Dining Room||Antlers|
|Pierson Room||Joe Pierson Room||Camp Huntington|
|Sheltmire Cabin||Jack C. Sheltmire M ’73 Cabin aka Trapper's Cabin||Camp Huntington|
|Sisu Lean-to||Sisu Lean-to||Camp Huntington|
|Spruce Dorm||Spruce Dormitory||Camp Huntington|
|White Birch Dorm||White Birch Dormitory||Camp Huntington|
|Yellow Birch Dorm||Yellow Birch Dormitory||Camp Huntington|
|Term/spelling to use||Term/spelling to avoid|
|all right||allright, alright|
|barbecue (n., v.)||BBQ, Bar-B-Q, barbeque|
|canceled, canceling||cancelled, cancelling|
|cellphone||mobile, mobile phone, cell phone|
|chair||chairperson, chairman, chairwoman|
|check in (v.)||checkin, check-in|
|check-in (n., adj.)||checkin, check in|
|child care (n., adj.)||childcare|
|clean up (v.)||clean-up, cleanup|
|cleanup (n., adj.)||clean-up, clean up|
|The Campus Store||Book Store|
|day care (n., adj.)||daycare|
|first-come, first-served||first come, first served; first-come, first-serve|
|follow up (v.)||followup, follow-up|
|follow-up (n., adj.)||followup, follow up|
|fundraiser, fundraising||fund raiser, fund raising|
|good sporting behavior||sportsmanship|
|kick off (v.)||kick-off, kickoff|
|kickoff (n., adj.)||kick-off, kick off|
|midnight||12 a.m., Midnight, 12-midnight|
|noon||12 p.m., Noon, 12-noon|
|offline||off line, off-line|
|OK||okay, ok, O.K.|
|online||on line, on-line|
|pick up (v.)||pick-up, pickup|
|pickup (adj., n.)||pick-up, pick up|
|residence hall||dormitory, dorm|
|secondhand (adj., adv.)||second hand, second-hand|
|shut down (v.)||shut-down, shutdown|
|shutdown (n.)||shut-down, shut down|
|T-shirt||t-shirt, tee-shirt, tee shirt, T shirt|
|username||user name, user-name|
|webpage, website||web page, Webpage, web site, Website|
|well-being||wellbeing, well being|
|Wi-Fi||WiFi, wifi, wi-fi|
|World War I, World War II||World War One, World War 1, WW1|
These tips were developed to foster a consistent appearance in all campus communications. They show SUNY Cortland’s writing style.