Coordinator Policies and Forms
Coordinator Checklist
The checklist will help guide you through the registration process.
- Coordinator Checklist (groups without children)
- Coordinator Checklist for groups with children (any group with children age 17 and under attending)
Registration Form
An online individualized registration form will be sent to you from our office. If you find you did not receive it, or would like the form sent again, contact our office via email or phone.
Revocable Permit
The revocable permit will only be required for groups that have participants age 17 or under.
An individualized revocable permit will be sent to you from our office. If you did not receive it, or would like the form sent again, contact our office via email or phone. The revocable permit will need to be completed and returned to our office 30 days prior to your visit. Example of Revocable Permit
Child Protection Policy (CPP)
The Child Protection Policy is only required for groups that have participants age 17 or under.
The CPP will need to be completed and returned to our office 30 days prior to your visit. The policy is specifically for groups with with children age 17 and under.
- Exhibit D Permittee acknowledgement of Receipt of SUNY Cortland Child Protection Policies
- State University of New York Child Protective Policy
- SUNY Policy on Mandatory Reporting and Prevention of Child Sexual Abuse, Policy Document No. 6504
Certificate of Liability Insurance and NYS Workers' Compensation
The certificate of liability insurance policy will need to list State University of New York as additional insured covering property damage, personal injury, or death arising out of the use of SUNY Cortland facilities. General liability insurance coverage requirement is a minimum of two million dollars each occurrence and two million dollars in the aggregate.
Groups with Children attending will also need:
- If required: Sexual Abuse and Molestation insurance as described in section 16 C of the revocable permit.
- New York State Workers' Compensation and disability insurance as listed in section 16 B of the revocable permit.
- Acceptable forms for NYS Workers' Compensation and Disability Insurance.
Declaration of Attendance Change
The declaration of attendance change should be used to share any changes in participant numbers, dietary needs, meal schedule or equipment needs.
Emergency Action Plan
Antlers Emergency Action Plan (PDF)
Camp Huntington Emergency Action Plan (PDF)
Smallcraft Policy
All smallcraft activities must be supervised by an appropriately experienced or certified lead instructor. Additional experienced support staff should be used to insure a ratio of one to ten participant. See the Smallcraft Policy for additional requirements.
Challenge Course Policy
All group must have a lead facilitator, who has successfully completed a safety orientation of the Camp Huntington course within the past two years, present on the course for the duration of the program. If your group does not have an approved lead facilitator, the Center will help you find a qualified individuals who serve as independent contractors to facilitate programs. An informed participant consent/release form must be filled out by all participants. If children, age 17 and under, are participating, the form will need to be completed by a parent or guardian before arriving at Raquette Lake. Additional information can be found under section 17 of the Planning a Visit webpage.
Challenge Course Informed Participant Consent/Release Form (PDF)
First Aid
Each group must provide a point person in case of injury or illness. The individual/s will also be responsible for "holding" participants medical forms. Each group is required to have at least one vehicle available that can be used for medical transport should the need arise.
Antlers Swimming
A swim release will need to be completed by guests using the swim area at Antlers. Any group running a program for children, age 17 and under, will need to provide appropriate supervision based on the number of participants in your group. Adult groups will need to sign a release stating that you understand that there is no lifeguard on duty, you should not swim alone, the beach hours, no swimming after dark, emergency procedures etc.