Arrival/Closing Dates and Information

Purchase what you need for your room.

• Coordinate with your roommate to decide who is bringing what shared items like the TV, refrigerator and rug. Refer to our What to Bring and What Not to Bring webpage and use our suggested shopping list (PDF) to bring with you when purchasing items for your room assignment.

Organize your items

• Label all items you will move into your room with your name, residence hall and room number. To make this process easier we have created labels that you can download and print (PDF) onto your own label sheets (or just print them on regular paper and tape them on). You can use 2"x4" labels (Avery 5163). 

Fall: When you arrive on campus SUNY Cortland staff will be available to make the move-in process one of the easiest you will ever experience. Here is what you can expect:

1. A University Police officer will direct you where to go to move in.
2. Once parked, one person will stay with the vehicle and the resident will visit the staff office to officially check in (retrieving their room key, learning more about their RCR, etc.).  
3. The person at the car will complete the info card and place on the dashboard of your vehicle.
4. After checking in, you'll begin to your unload vehicle immediately as instructed by staff.
5. As soon as your vehicle is empty, you'll move it to the Park Center parking lot. Buses will be available to shuttle you back to the residence halls.

Spring: When you arrive on campus SUNY Cortland staff will be available to make the move-in process one of the easiest you will ever experience. Here is what you can expect:

1. Once you arrive on campus, please pull your vehicle up to the residence hall you will be moving into, unload your vehicle, bring in your items, and park your car immediately in the designated lot. If you are a student, please move your vehicle immediately to your designate parking lot. If the vehicle belongs to Parents/Family/Helpers; After you have unloaded, please move your vehicle immediately to the 281 Parking lot.

• • If you live in Fitzgerald, Glass, Bishop, Clark, Hayes, and Randall Halls: Please use Neubig Road as an unloading only zone.
  • If you live in Shea, Higgins, Hendrick, Casey and Smith Halls/Towers: Please turn onto the Service Road from Neubig Road and use the Service Road as an unloading only zone.
  • If you live in Cheney and DeGroat Halls: Please pull into the Cheney or DeGroat parking lot behind the buildings (on Stevenson Road) as an unloading only zone.
  • If you live in West Campus Apartments: If you need to pick up the keys to your apartment, please get the keys from the community center, and proceed to your designated apartment.

The following halls have elevators and require you to place your belongings in a pre-marked location to wait to use the elevator:

• Alger Hall
• Casey Tower
• Cheney Hall
• Clark Hall
• College Suites
• DeGroat Hall
• Dragon Hall
• Fitzgerald Hall
• Glass Tower Hall
• Higgins Hall
• Smith Tower

• Academic Convocation
• Meal Plans
• Micro-Fridge Rentals
• Parking Information
• Student Employment Services
• University Police Department
• Welcome Week

• Clean your room assignment space. Residents should:
  • Sweep and/or vacuum and mop floors.
  • Close and lock windows, leave the blinds down and open.
  • Unplug all floor lamp(s) and mirror unit(s) and leave plugs showing.
  • Turn off all lights.
  • Remove all pictures, signs, decorations, scotch tape, neon stars, etc. from ceiling, walls, doors, closets, windows, and furniture (including any sticky residue).
  • Empty and wash recycling containers and take all non-recyclables and trash to the dumpsters. All recyclables should be disposed of in the appropriate bin on your floor. All large items (carpets, mattress toppers, storage bins, etc.) taken to the donation bin within your residence hall to be donated.  
  • Return all college dining hall utensils to the dining hall.
  • Do not leave any clothing or belongings in the laundry room, bathroom or lounges.
  • Clean out desks, dresser drawers, and closets of all items; wrappers, dust, hangers, etc. Wipe down desks and dresser tops and windowsills. 
  • Lock your door behind you when you leave.
• Microfridges should be emptied, cleaned, defrosted, and left in your room for pickup.
• Any partially used laundry detergent, cleaners, and any remaining non-perishable food items can be donated to the SUNY Cortland Cupboard in the appropriate donation bin within your residence hall.
• Any clothing or other room items you do not wish to take home, but are in good condition, can be donated using the donation bin within your residence hall. 
• Change your address with all senders to continue receiving mail after you check out; all mail received will be returned to sender. Contact ASC staff for questions pertaining to mail. Mail will not be forwarded.

• Complete the express checkout process envelope. Return your signed envelope with key inside to the express checkout box located outside your area coordinator/residence hall director's office.
  • Envelopes will be available in your building lobby.
• Failure to turn in your room key at checkout will result in a $75 charge for a lock change.
  • If you lost your key, still complete the express checkout envelope, indicate you lost your key and turn in your envelope to your hall drop box.
• If you do not complete an express checkout envelope you will be charged for an improper check out ($75).

Your room assignment space will be checked for damages and proper cleaning after it has been vacated. 

• Assessment Bills: You can log into myRedDragon to see if you have assessment charges and to find instructions regarding the online appeals process. Charges must be paid even if you are appealing. We encourage you to check your account even if you do not think you will have charges.

Late Class? Extenuating Circumstances or Transportation Problems?

Residents should complete the late stay request form in the housing portal.

Contact your Residence Hall Director (RHD) or Area Coordinator (AC) with further questions related to closing (contact information for your RHD/AC is located on your residence hall webpage).