Vendor Information

The Office of the State Comptroller’s Bureau of State Expenditures created the Vendor Management Unit (VMU) to manage the Vendor File. The VMU is responsible for the daily operations, maintenance and audit of all vendor records. The New York State Business Units are responsible for collecting and submitting vendor data to the VMU for vendor registration. The VMU will issue the vendor a New York State Vendor ID when review of the data is completed.

Important vendor information including how to enroll or update supplier information in the State-wide Financial System (SFS) can be found at the NYS Office of State Comptroller.

• Enroll in the Vendor Self-Service Portal
• Existing Vendors can go to the New York Statewide Financial System website and click on the vendor portal login (have your Vendor ID and password handy).  From there you will see tiles that explain how to make any of the following changes:
  
  • Remit to Address Change
  • Name Change
  • ACH add/update (banking information)
• For assistance with SFS, please contact the SFS Helpdesk directly at helpdesk@sfs.ny.gov, 518-457-7717, or 855-233-8363 (Toll Free) and be sure to state you are a vendor, not a NYS Agency User.

Vendors are encouraged to register in the State's Vendor Responsibility System (VendRep System). The VendRep System allows business entities to enter and maintain their Vendor Responsibility Questionnaire information (required for contracts valued at $100,000 or more) in a secure, centralized database.

Procurement opportunities with SUNY can be found in several places.  NYS Economic Development Law §142 requires that SUNY advertise all individual procurements that are valued over $50,000 in the New York State Contract Reporter (NYSCR). Vendors are encouraged to subscribe to the NYSCR – there is no cost for the service.

The State University Construction Fund (SUCF) and the Dormitory Authority State of New York (DASNY), which are separate entities from SUNY, do the majority of construction on SUNY campuses and have Tentative Bid Listing (SUCF) and Bid Forecast (DASNY) posted on their respective websites.

Campuses may also place advertisements in local papers, the Albany Times Union (for construction), trade magazines, and publications geared toward minority- and women-owned businesses (i.e., Minority Commerce Weekly).

SUNY Cortland is committed to supporting the development of Minority, Women, and Service-Disabled Veteran-Owned Business Enterprises (MWBE and SDVOB).  In support of this interest and commitment, the Procurement Services Department regularly engages in a variety of initiatives designed to utilize the goods and services provided by MWBEs and SDVOBs.

If your company is a NYS Certified M/W/SDVO-BE, you are encouraged to contact Jacob Irving at 607-753-2582 or jacob.irving@cortland.edu to discuss possible opportunities to do business with the university.

Payments are made against approved Purchase Orders and Contracts that have been issued by the Purchasing Office or for purchases that are made with a State Procurement Card held by an authorized cardholder. The university designates specific individuals who have the authority to approve purchases. Vendors should be aware that payments for transactions that have not been properly authorized may be rejected. If in doubt, please check with the Purchasing and Accounts Payable Office at 607-753-2305 prior to fulfilling an order.

Any vendor interested in being on the campus Supplier/Bidder List can register via the link below.

Red Dragon Sourcing - SUNY Cortland's online bidding software

• Online Registration Form
  •  (Registration is quick and free.)