This section provides access to official Purchasing and Accounts Payable forms used to support procurement, payment, travel, and related financial processes at SUNY Cortland.
Accounts Payable
- Company Foreign Registration Form (AC3267-S)
- (Product or service purchased from international vendor)
- Individual Foreign Registration Form (W-8BEN)
- (Examples: speaker, honorarium, etc.)
- Standard Voucher AC92
- Student Gift/Prize Receipt Certification (PDF)
Business Cards/Stationery
Capital Equipment
-
The Resource Request System form is located in myRedDragon under the Faculty/Staff tab listed under the myRedDragon Resources section.
Moving Expense Reimbursement
Procurement Card (P-Card)
- Allowable Use of Funds (check to see if what you need can be paid with State funds or not)
- Business Office Deactivation Form
- Certifying Your P-Card Instructions
- Dropbox Instructions (digital submission) - Under Cardholder Manual - scroll down to Digital P-Card Packet Submission
- P-Card Application
- P-Card Log (PDF)
- Reasonableness of Price Checklist (PDF)
Purchasing
- Allowable Use of Funds (check to see if what you need can be paid with State funds or not)
- Change Order Request Form
- CAS Gift Card/Certificate Request Form
- Gift/Prize Receipt Certification - Individual (PDF)
- NYSID Custom Printed Apparel Quote Request Form
- Project Sunlight Reporting Form
- Reasonableness of Price Checklist (PDF)
- Substitute Form W-9
- Have vendor complete and email to Purchasing Administrative Assistant to add/update vendor in RDD.
- Tax Exempt Form
- VPFM Approval Request Form (as required per the Allowable Use of Funds)
Travel
- Automobile Travel Reimbursement Form (AC160)
- Business Office Deactivation Form
- Hierarchy of Vehicle Usage
- Hotel Tax Exempt Form (ST-129)
- Missing Receipt Affidavit - Travel-Related
- Over-the-Max Lodging Request Form
- OGS Trip Calculator
- How-to Video
- Link to Enterprise online renting for government employees
- Per Diem Calculator
- Travel Authorization Form
- Travel Reimbursement Voucher (AC132-S)