COVID-19 Safety Information

Course Proposal Process

Course Proposal Process for Winter Session

Winter Session 2023 materials will be sent to department chairs on August 9, 2022, which includes detailed information on the course proposal process, department history and course planning, contracts, compensation and cancellation. 

August 9

Initial outreach to Department Chairs

September 9

Winter course proposals and Summer intent listing due to ELO

September 14

Summary of course proposals shared with Deans for review and approval

September 20

Dean approvals returned to the Extended Learning Office.

September 19-23

Winter Session course schedule created in Banner
Winter Session Preliminary Listing created

September 28

Contracts sent to all participating faculty

Winter Session Preliminary Listing and Summer Intent Listing announced

October 7

Course schedule available for review and edits

October 11

Signed contracts due back to the Extended Learning Office

October 28

Preferred deadline for Winter Session course proposals; schedule locks on October 31.

Winter Session 2023


Start Date

End Date


Winter Session I

Tuesday, December 20

Tuesday, January 17

Monday, December 26;
Monday, January 2 and 16

Winter Session II

Tuesday, January 3

Tuesday, January 17

Monday, January 16

Session Details

Instructors teaching during Winter Session I need to be available and engaged throughout the term, including the typical “break” week between the Christmas and New Year holidays.

Classes should fall within one of the sessions outlined above. Classes outside of these dates must adhere to the add/drop timelines and refund schedules for the appropriate term.

On the designated holidays, classes should not be held and assignments should not be due. Campus offices will not be available to support instructors or students on these days.

The standard capacity is 25 students in undergraduate level courses and 20 students in graduate level courses. Lower capacity requests will require justification.

All course proposal forms returned to the Extended Learning Office should be signed by the Instructor and the Department Chair.  Electronic signatures are acceptable. Extended Learning will compile all courses for Winter Session to share with the Deans for approval.  Please return your department proposals to us no later than Friday, September 9, so that we can share the listing with the Deans the following week for approval.  We will not add a course to the schedule without the approval of the Deans.

We will continue to accept course proposals until October 28. After that date, only independent studies, internships, and additional sections with Dean approval will be accepted.

All credit-bearing international experiences are processed through the International Programs Office ( Faculty who plan to take students outside of the United States for an independent study, internship, or study abroad course should contact that office as early as possible to discuss New York State’s COVID-related travel policies, student registration or course proposal procedures.

Class Time Guidelines

Standard contact hour regulations apply to in person courses during Winter Session. For example, a 3-credit hour course must include 37.5 clock hours or 2250 minutes of instruction. Those requirements are adjusted for 1, 2, and 4-credit hour courses.

The course proposal form is available as a .pdf. Please contact the Extended Learning Office for a fillable option. 

Contact Us

Darci Contri
Director of Extended Learning

Athena Vunk-Moynihan
Program Aide

Phone: 607-753-5643
Fax: 607-753-2959
Miller Building, Suite 208

Extended Learning Office
Summer/Winter Sessions
SUNY Cortland
P.O. Box 2000
Cortland, NY 13045

Office Hours
Monday through Friday
8 a.m. – 4:30 p.m.

Intersession Hours
Monday through Friday
8 a.m. – 4 p.m.

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