To be reimbursed for certain travel-related expenses, original receipts must be provided as follows:
| Expense type | Documentation |
|---|---|
|
Lodging |
Original receipt showing: a) Name(s) of the traveler(s) b) Name, address, and telephone number of lodging establishment c) Number of people in the room d) Rate paid e) Dates of occupancy NOTE: If lodging is shared, the name(s) of the other employee(s) must be included on the voucher and each employee must claim only their share of the actual lodging cost. If lodging is shared with a non-employee (i.e. spouse), the employee must document that the rate claimed is the rate for single room occupancy. |
|
Common Carrier (Bus, Train, Airplane) |
Original ticket passenger receipt detailing passenger name, travel dates, and amount of ticket |
|
Parking, Taxi, or Shuttle Fares |
Original receipt |
|
Rental Car |
Original receipt showing rental times |
|
Tolls - E-ZPass |
E-ZPass statement with charges highlighted |
|
Tolls - E-ZPass for Rental Car |
Should be paid with dept/office P-Card |
|
Gasoline |
Original receipt which lists the date, number of gallons purchased, name of the vendor, and amount |
|
Day Trip Meals (receipted) |
Original detailed receipt (itemized) |
|
Personal Mileage Reimbursement |
Requires the Personal Mileage Form (AC160) and OGS Trip Calculator |