Registration fees for conferences should be paid directly by the department P-Card holder (pending prior approval, if applicable). If a credit card is not accepted, a purchase order should be submitted as soon as possible for processing (see your department/office Administrative Assistant for assistance).
Traveler will provide department Administrative Assistant with appropriate backup documentation, such as, account to be charged, event, dates, and type of registration needed (ex. number/which days, hotel/motel included/not included option, in-person/virtual, etc.). Administrative Assistant (P-Card holder) requires this documentation to be included with reconciliation of their P-Card or Purchase Order creation.
*Note: If the registration vendor does not accept credit cards, a Purchase Order (PO) may be used to pay the registration fee. When submitting a PO, include the appropriate supporting documentation (i.e., registration form or invoice, name(s) of attendee(s), conference/event name and date(s), and any other information provided by the vendor). Be sure to let the Purchasing Administrative Assistant know, via the Internal Notes section on the PO, if the PO needs to be emailed to the vendor to secure registration.