Individuals traveling abroad on official business must adhere to all of the previously mentioned guidelines with regard to travel authorization (which needs Provost/VP approval), advances, and receipt requirements. Per diem rates for foreign travel follow the rates established by the Federal government in the Maximum Travel Per Diem Allowances for Foreign Areas published monthly.
The foreign travel rates provide for lodging costs up to a maximum amount and an allowance for meals. If a traveler is not entitled to the full per-diem, the meal allowance is divided into 80 percent (80%) for dinner and 20 percent (20%) for breakfast.
Travelers to foreign countries should document the exchange rate for the applicable foreign currency during the dates of travel, because conversion to American dollars is required for reimbursement. These exchange rates are later verified by the Purchasing and Accounts Payable Office when the travel voucher is processed.
**For assistance translating documents, we suggest taking a picture of the receipt and use the Google Lens app to translate. Then print and keep the translated document with the original to provide with your final travel voucher paperwork.
Look for Lens in the search bar of the Google app.
Upload your picture.
Click Translate and print.