In accordance with New York State Accounting System Procedures, Volume XI, Section 3.0600, Page 2, SUNY Cortland is to designate the official station for all employees for the purposes of official travel and reimbursement, in the best interest of the State.
Except when otherwise designated, all SUNY Cortland employees will have as their designated official station SUNY Cortland Main Campus, Cortland, New York 13045.
Some University employees whose primary and ongoing official work site is other than the main campus may have an official station designation as that work site. In some cases, a person's legal residence may be designated as official station so long as that residence is at least 35 miles from the main campus or branch campus site of SUNY Cortland, and no regular attendance at a main or branch campus is required as a condition of employment.
Official Station, as defined by SUNY Cortland:
- If you work at the SUNY Cortland campus or have a workstation designated at the Cortland campus, then your official station is SUNY Cortland.
- If you do not work at the SUNY Cortland campus at all and do not have a workstation designated at the Cortland campus, then your official station would not be the Cortland campus.
To have an assigned official station other than the main campus, the supervisor of the employee should designate in writing, gain the respective Vice Presidential approval, file with Human Resources, and advise the employee.
Employees should make note on their Travel Voucher if their official station is anything other than SUNY Cortland.
When in travel status, the designated official station shall be used in all time and reimbursement calculations, except that when travel commences from an employee's residence, the departure point shall be the residence or official station, whichever is closer to the destination. In this way, only actual costs will be reimbursed consistent with policy and tax law intent.
No transportation costs will be allowed between any employee's home and his or her official station.
NOTE: To be eligible for reimbursement of meal and lodging expenses, the traveler must be in continuous travel at least three hours with a destination greater than 35 miles from the employee's residence and official station.