Departments may have a need to purchase new or replacement furniture occasionally to accommodate new employees, replace aged or broken furniture or otherwise make reasonable accommodation for employees. This policy provides guidelines for departments to purchase furniture from their departmental budgets while ensuring that state procurement guidelines are followed, and the appropriate planning review of furniture has taken place.
Surplus Furniture
Surplus furniture and chairs that were replaced by another department and stored by Facilities Operations which are in good condition may be available at no cost. For surplus furniture availability, contact Josh McLaughlin [email protected] or check the surplus link at My Red Dragon Depot (not up and running yet).
Tack Boards
New tack boards other than part of a furniture package can be purchased directly by the department with a P-card and shipped to Central Receiving. A work order for installation should also be entered at the time of purchase by the department. Campus preferred tack board selection: Ghent gray or beige fabric wrapped edge bulletin board, size 36”Hx46.5”W. If the department is unable to determine if the size will fit the area of installation, contact FOS for measurement.
Office Furniture Purchases
Furniture purchases, including chairs, may not be paid for with a P-card. A purchase requisition must be submitted through the Purchasing & Accounts Payable Office.
All chair purchases must include assembly and be delivered to:
Central Receiving
3739 Stratton Drive
Cortland, NY 13045
Attn: Recipient name and dept.
Furniture other than chairs must include installation and must be coordinated with the Planning, Design and Construction group for fit, delivery and setup.
Furniture lead times can vary significantly depending on the type and style of furniture selected. Typically, it can take 6-8 weeks minimum to get new furniture so plan accordingly.
Office Furniture Other Than Chairs
For items such as desks, storage cabinets, credenza, Varidesk standing workstations and systems furniture office cubicles, a furniture request should be submitted to Facilities Planning, Design and Construction for fit and function in the space prior to purchasing.
The Purchasing & Accounts Payable Office will not process department furniture purchases, other than chairs, unless it is submitted with approval from Facilities Planning, Design and Construction.
Chairs
Black Office Task Chairs: black task chairs for offices should be ordered through the state preferred source Corcraft
Campus approved chair samples from Corcraft are available to test at Planning, Design and Construction in Whitaker Hall and include:
- ECOMesh
- Future
- Ithaca Ultra
To test chairs please contact Planning, Design and Construction for an appointment.
Chairs Other Than Black Office Task Chairs: (colored seat/back, guest seating, etc.) can be ordered from the furniture state contract by submitting a purchase requisition. Please contact the Planning Design and Construction office for assistance requesting a quote.
Conference Room Furniture Purchases
Conference room furniture may need replacement outside of a capital project. Conference room furniture replacement requests may be submitted through the Resource Request System listed under myRedDragon Resources for consideration annually.
Classroom or Lounge Furniture Purchases
All classroom and lounge furniture will be reviewed and purchased by Facilities Planning, Design and Construction. Request Instructional Space Committee review and prioritization if you have concerns regarding classroom furniture or technology.