Appendix: Change Log
The lists below outline the location and nature of revisions, deletions or additions made to the SUNY Cortland Handbook, published in August of each year. Note: The change log was first adopted in 2021. Earlier editions are available on the archive page.
2022
Introduction
No changes.
Part One
- 150.03 SUNY Cortland Faculty Bylaws: Added Africana Studies Department to (VI)(A)(2)(b); updated name of Professional Faculty Affairs Committee and moved President’s Office from first to sixth bullet in (VII)(B)(1)(d).
Part Two
- 240.02 Structure of Consultative Committees: Replaced section “A. For the President of the University.” Previous editions had language approved by SUNY Board of Trustees 1997; updated to most recent version (2016).
Part Three
- 330 Student Conduct System: Updated links for Student Code of Conduct and Related Policies.
- 360.05 Other Drugs: Replaced “marijuana” with “cannabis.”
Part Four
- 410 Admission and Student Registration and Record Services Policies
- 410.04 Advanced Placement and Credit for Equivalency Examinations: Moved to Undergraduate Catalog E.01: Sources of Transfer Credit.
- 410.05 Moved to Undergraduate Catalog E.03: General Education Requirements and Waivers for Transfer Students.
- 410.06 Credit Hour System: Moved to Undergraduate Catalog B.02 and Graduate Catalog P.04.
- 410.07 Changed of Undergraduate Major: Moved to Undergraduate Catalog A.04 Change of Major and A.05 Changes in Degree Requirements.
- 410.08 Eligibility for Student Teaching and Fieldwork: Moved to Undergraduate Catalog Section C Policies Related to Participation in Early Field Experiences, Student Teaching and Internships, and Graduate Catalog Section R Policies Related to Participation in Early Field Experiences, Student Teaching and Internships.
- 410.09 Auditing Courses: Moved to Undergraduate Catalog B.09.
- 410.10 Academic Credit from Other Colleges: Moved to Undergraduate Catalog E.01: Sources of Transfer Credit.
- 410.11 Class Attendance for Students and Faculty: Part A: Students moved to Undergraduate Catalog B.04 Class Attendance. Parts B: Faculty and C: Class Attendance not affected.
- 410.14 Course Schedule Changes: Moved to Undergraduate Catalog B.08 and Graduate Catalog P.06.
- 410.16 Undergraduate Academic Course Reset Policy: Moved to Undergraduate Catalog F.05.
- 415 General Academic Policies and Regulations
- 415.01 Grading System: Moved to Undergraduate Catalog Section I and Graduate Catalog Section S.
- 415.02 Quality Points/Grade Point Average: Moved to Undergraduate Catalog D.07 and Graduate Catalog O.05.
- 415.03 Examination Policies: Added paragraph at end about final examinations for online/hybrid courses.
- 415.04 Missed Final Examination, Make-up Examination: Changed “dean” to “associate dean.”
- 415.05 Reporting of Grades: Moved to Undergraduate Catalog D.04 and Graduate Catalog O.05.
- 415.06 Retaking of Courses: Moved to Undergraduate Catalog B.11 and Graduate Catalog N.11.
- 415.08 Dean’s List: Moved to Undergraduate Catalog D.08.
- 415.09 President’s List: Moved to Undergraduate Catalog D.09.
- 415.10 Part-Time Student Award for Academic Achievement: Moved to Undergraduate Catalog D.10.
- 415.11 Academic Standards, Good Academic Standing, Probation and Dismissal: Moved to Undergraduate Catalog D.12 and Graduate Catalog O.02.
- 415.12 Academic Probation Policy: Moved to Undergraduate Catalog D.12 and Graduate Catalog O.02.
- 415.13 Class Year Determination: Moved to Undergraduate Catalog B.01.
- 415.14 Readmission: Moved to Undergraduate Catalog F.03.
- 415.15 Academic Standards for Educational Opportunity Program (EOP) Students: Moved to Undergraduate Catalog D.13.
- 415.16 Withdrawal from SUY Cortland: Moved to Undergraduate Catalog F.01 and Graduate Catalog N.09.
- 415.18: Transcripts of Record: Moved to Undergraduate Catalog A.08 and Graduate Catalog P.03.
- 415.21: Moved to Undergraduate Catalog H.02.
- 415.22 Graduation with Honors: Moved to Undergraduate Catalog H.01.
- 415.23 Honors Convocation Awards: Moved to Undergraduate Catalog G.03.
- 415.24 Residence Requirement for Graduation: Moved to Undergraduate Catalog E.02.
- 415.26 Academic Nomenclature: Moved to Undergraduate Catalog Terminology Guide and Graduate Catalog Terminology Guide.
- 440.07 Facility Use Terms and Conditions: Expanded to address banners, free-standing displays, lawn signs, posters, decorations and advertisements.
- 482.01 Access to Legal Council: Under Division of Student Affairs, replaced “assistant vice president” with “associate vice president” and “university physician” with “medical director.”
Part Five
- 500.01 General Purpose: Removed Administrative Computing Services.
- 500.03 Instruction Technologies and Design Services: Deleted (information is repeated in 510.09).
- 510.02 Character of the Collection: New paragraph added expanding description.
- 510.03 Materials Selection: New paragraph added expanding description.
- 510.04 Library Services: Multiple additions and deletions.
- 510.05 Loan Policy: New paragraph added expanding description.
- 510.07 Reserve Section: Title changed to “Reserve Section/Course Reserves” and new first sentence added.
- 510.08 Teaching Materials Center: Description expanded.
- 510.09 Instructional Technologies and Design Services: Description expanded.
- 515.04 Media Services: New for this edition.
- 515.05 Technology Training Services: New for this edition.
- 517 Administrative Computing Services: Combined with 518 Systems Administration and Web Services. Section 517 now called Systems Administration and Web Services.
- Chapter 519 Networking and Telecommunications Services: Renumbered to Chapter 518.
Part Six
- 640.03 SUNY Cortland Advisement Philosophy and Guidelines: Moved to Undergraduate Catalog Academic Policy A.02.
- 645.03 Academic Policy Regarding Study Abroad: Moved to Undergraduate Catalog and Graduate Catalog study abroad pages.
Part Seven
No changes.
Part Eight
No changes.
Organizational Chart
- Director of the The Learning Center moved from Student Affairs to Academic Affairs reporting to the provost.
- Director of Athletics moved from Academic Affairs to Student Affairs reporting to the vice president.
- Director of Recreational Sports moving from reporting to the vice president for student affairs to the associate vice president.
- Student affairs case manager title changed to assistant director of outreach services.
- Substance Abuse and Prevention changed to Prevention Education.
- Title of Associate Provost, Academic Affairs changed to Vice Provost for Academic Affairs and Institutional Effectiveness.
- New position: Assistant Vice Provost for Student Achievement.
- Offices of Advisement and Transition, Extended Learning, International Programs, and Student Registration and Record Services moved to report to the Assistant Vice Provost for Student Achievement.
2021
Overall
- Document name changed from College Handbook to SUNY Cortland Handbook.
- New section, Appendix: Change Log, added.
Introduction
- Clarified audience, reflected document name change, added president's designee for approval.
Part One
- 150.03 SUNY Cortland Faculty Bylaws: Clarified that Faculty Senate Chair serves on the College Council and added the chief diversity and inclusion officer as an ex officio member of the Faculty Senate.
Part Two
- 220.03 Recruitment of Faculty (Selection and Appointment): Updated language to reflect current recruitment process for faculty, including reference check results, required interviews and use of the Applicant Tracking System.
- 220.04 Immigration and Visa Status: Updated language to reflect the U.S. Citizenship and Immigration Services.
- 220.05 Appointment of Faculty: Clarified that the president’s designee may send a formal offer of employment to faculty candidates.
- 220.07 Criteria for the Continuing Appointment and Promotion of Academic Faculty: Revised language to reflect the equal weighting of scholarship, teaching and service in the personnel review process for faculty. Also, revised ordering of sections.
- 220.15 Plan For Discretionary Performance-Based Adjustments to Basic Annual Salary of Professional Employees: Removed description of weighting of criteria for discretionary performance-based salary adjustments for professional employees, streamlined language in procedures to explain that guidelines for DSI will be published by the President’s Office each year.
- 235.02 Procedures (for Promotion of Professional Employees): Added explanation of SUNY Cortland’s procedure and timeline for salary and/or promotion requests.
- 240.02 Structure of Consultative Committees: Clarified that the Human Resources Office conducts faculty elections for consultative committees.
- 240.03 Process for Election and General Duties and Operating Procedures of Consultative Committees: Clarified that the Human Resources Office issues electronic calls for nomination and ballots for consultative committees.
- 270.01 Hiring Policy — Student Employment: Updated language to reflect hiring policy for student employees, added in policies for student assistant employment including qualification for benefits, jury duty, military leave and use of time and attendance system.
Part Three
No changes.
Part Four
- 410.12 Reporting Absences and Illnesses: Removed redundant section on Schedule Changes. This text is repeated verbatim in its own section, 410.14: Course Schedule Changes.
- 415.03 Examination Policies: Clarified the examination policies, including the course types in which are exempt from required final examinations.
Part Five
- 500.01 General Purpose (Information Resources): Updated language for the associate vice president for information resources.
- 510.02 The Help Center: Updated locations of where computers are available in the library.
- 510.09 Instructional Technologies and Design Services: Updated title of the Technology Training Coordinator.
- 515.03 Media Services: Deleted section. Academic Technology Services became 515.03 and language was updated to reflect current technologies.
- 517.01 General Purpose (Administrative Computing Services): Combined former 517.01 and 517.02 to reflect current functions of Administrative Computing Services and re-numbered remaining policy.
- 518.03 Campus Servers: Updated language to reflect current software.
Part Six
- 600 Undergraduate Admissions Office and 610 Graduate Admissions Office: Revised the descriptions of the purpose, services and functions of the two offices.
- 645 International Programs Office: Revised outdated language from Clark Center for Global Engagement to International Programs Office and reflected current programs and services.
Part Seven
- 745.02 Conley Counseling and Wellness Services: Revised the description of Conley Counseling and Wellness Services.
- 745.04 Disability Resources Office: Revised the description of the office.
- 745.08 The Learning Center: Revised the description of The Learning Center.
- 775.09 Leadership and Major Gifts: Updated title of leadership giving to leadership and major gifts, clarified participation in President’s Circle.
- 785 Central Stores: Updated language to reflect current name of Facilities Operations and Services Complex.
- 795.01 Regulations of Mail Service: Deleted reference to sealing envelopes, update mailing addresses for incoming packages and mail.
- 795.02 Mail Delivery and Pickup Schedule: Updated mail delivery and pickup schedule.
- 796 Transportation Center: Clarified charges for using SUNY Cortland fleet vehicles.
Part Eight
No changes.
Organizational Chart
- Under Associate Vice President, Institutional Advancement, updated director titles, added Director of Development.
- Under Associate Provost, Academic Affairs, added Director, Writing Programs. Under Director of Writing Programs, added Coordinator, Writing Center. Deleted Coordinator, College Writing Program.
- Under President, updated Assistant Vice President, Human Resources to Associate Vice President.
- Under Provost and Vice President, Academic Affairs, updated Assistant Vice President, Information Resources to Associate Vice President.
- Under Associate Vice President, Information Resources, removed Project Manager.