Closing for Breaks and Checkout Process - SUNY Cortland

Closing for Breaks and Checkout Process

2015-2016 Breaks- Residence Hall Closing

West Campus Apartments remains open for the entire academic year. All other residence halls follow this closing and opening schedule:

  • Thanksgiving Break
    • Close at 6 p.m.on Tues., Nov. 24
    • Re-open at 2 p.m. on Sun., Nov. 29
  • End of semester/winter break
    • Close at 6 p.m.  on Fri., Dec. 18; you should plan to leave 24 hours after your last final
    • Re-open at 9 a.m. on Fri., Jan 22
  • Spring Break
    • Close at 6 p.m. on Fri., Mar. 11
    • Re-open at 2 p.m. on Sun., Mar. 20
  • End of year
    • Close at 6 p.m. on Fri., May 13; you should plan to leave 24 hours after your last final
    • Re-open and move-in on Sat., Aug. 27

End of Year Closing

Residence halls officially close:

6 p.m. on Fri., May 13.

Residence halls reopen:

View the fall semester check-in information.

Exceptions can be made:

  • Late final? Request permission from your RHD to stay until 9 a.m. on Sat., May 14. Email your RHD by noon on Wed., May 11.
  • Extenuating circumstances or transportation problems?
    • Request permission from your RHD to stay until 9 a.m. on Sat., May 14. Email your RHD by noon on Wed., May 11.
  • Athletic practice or an event? Arrangements can be made through your coach.
  • Involved in commencement? You may stay until 12 p.m. on Sunday, May 15. Email your RHD by noon on Wed., May 11.

 Email your RHD for permission to stay:

Alger Bishop Casey Cheney
Clark DeGroat (renovation) Dragon Fitzgerald
Glass Tower Hayes Hendrick Higgins
Randall Shea Smith Whitaker
West Campus Apartments
 
   

When you leave

  • Completely vacate your room within 24 hours of completing your last exam, but no later than 6 p.m. on Friday, May 13. Exceptions noted above.
  • Summer storage is not offered for any length of time. All items left behind will be disposed of after Sunday, May 15.
  • Clean your room thoroughly and check out with an RA or the RHD at the staff office. If you do not check out properly you will be billed $25 for improper check out. 
    • If you want your room assessed for damages and proper cleaning in the
      presence of the RHD, make an appointment on the signup sheets on the RHD’s office door. Sign up 24 hours in advance. The room must be clean and empty of belongings and you must meet your RHD at their office at the time of your appointment.
  • Guests are not permitted to stay overnight in the residence halls beginning on study days, Friday, May 6 through closing.

 

Moving Out of Your Room? How To Check Out at the End of the Semester:

Your room will be checked for damages and proper cleaning after it has been vacated by all residents if you did not schedule an assessment with your RHD.

Before Checkout

  • Spring only: pay your $150 RSP deposit if you are living on campus next year- by 4 p.m. on Fri., May 13.
  • Sign up for a closing assessment appointment with your RHD if you would like to have an idea of possible charges
  • Sweep and/or vacuum and mop floors.
  • Close and lock windows, leave the blinds down and open.
  • Unplug all floor lamp(s) and mirror unit(s) and leave plugs showing. Turn off all lights.
  • Remove all pictures, signs, decorations, scotch tape, neon stars, etc. from ceiling, walls, doors, closets, windows and furniture, including any sticky residue.
  • Empty and wash recycling containers and take all non-recyclables and trash to the Dumpsters. All recyclables should be disposed of in the appropriate bin on your floor.
  • Return all college dining hall utensils to the dining hall.
  • Do not leave any clothing or belongings in the laundry room, bathroom or lounges.
  • Microfridges should be emptied, cleaned, defrosted and left in your room for pickup.
  • Clean out desks, dresser drawers and closets of all items: wrappers, dust, hangers, etc. Wipe down desks and dresser tops and windowsills. Lock your door behind you when you leave.

At Checkout

  • Go to the staff office OR meet your RHD at their office for your closing assessment appointment.
  • Return your room key and sign out on your Room Condition Report (RCR). Failure to turn in your room key will result in a $75 charge for a lock change. If you do not check out with a staff member at the staff office you will be charged $25 for an improper check out.
  • Mail Forwarding: Mail will not be forwarded. Change your address with all senders to continue receiving mail after you check out, including for over the summer and next academic year; all mail received will be returned to sender. Contact ASC staff for questions

    pertaining to mail.

After Checkout

  • Closing Assessment Bills: You can log into myRedDragon to see if you have closing assessment charges and to find instructions regarding the online appeals process. Charges must be paid even if you are appealing. We encourage you to check your account even if you do not think you will have charges.
  • Closing assessment charges for spring 2016:
    • View on myRedDragon on June 14
    • Appeal (payment due first) by June 30

If you do not check out according to these procedures you will be charged an improper check-out fee of $25. If you are the only person leaving the room it must be left half empty and ready to be occupied. The closet, desk, dresser and bed must be completely clear and all belongings removed.

2016-2017 Breaks- Residence Hall Closing

West Campus Apartments remains open for the entire academic year. All other residence halls follow this closing and opening schedule:

  • Thanksgiving Break
    • Close at 6 p.m.on Tues., Nov. 22
    • Re-open at 1 p.m. on Sun., Nov. 27
  • End of semester/winter break
    • Close at 6 p.m. on Fri., Dec. 16; you should plan to leave 24 hours after your last final
    • Re-open at 9 a.m. on Fri., Jan 20
  • Spring Break
    • Close at 6 p.m. on Fri., Mar. 10
    • Re-open at 2 p.m. on Sun., Mar. 29
  • End of year
    • Close at 6 p.m. on Fri., May 13; you should plan to leave 24 hours after your last final
    • Re-open and move-in: TBD

End of Semester Policy Changes

ALCOHOL POLICY

Beginning the Friday prior to study days through 6 p.m. on the last day of finals, there is no possession or consumption of alcohol of any kind on campus. Violators of this policy will be referred to the student conduct office.

QUIET HOURS

24-hour quiet hours will begin the Friday prior to study days at 11:59 p.m. when normal quiet hours begin and will continue through the last day of final exams. Twenty-four hour quiet hours continue through the last day of final exams. Violators of this policy will be referred to student conduct. Noise should not be heard from outside of your room.

GUEST POLICY

Overnight guests are strongly discouraged on campus for the weekend of study days. If you need to host an overnight guest you must receive permission from your RHD.

 

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