According to the International Professional Practices Framework, promulgated by The Institute of Internal Auditors, fraud is “any illegal act characterized by deceit, concealment, or violation of trust. These acts are not dependent upon the threat of violence or physical force. Frauds are perpetrated by parties and organizations to obtain money, property, or services; to avoid payment or loss of services; or to secure personal or business advantage.” Examples of frauds designed to directly benefit the individual committing the fraud include:
The State University of New York (SUNY) is committed to upholding the highest standard of honest behavior, ethical conduct, and fiduciary responsibility with respect to SUNY funds, resources, and property. As such, SUNY seeks to prevent and detect any fraud or irregularities and will diligently pursue any instance that involves SUNY-related activities or business.
In addition please consider reviewing the following links as they may apply to the matter being reported.
SUNY Cortland is committed to the responsible stewardship of our funds and other resources and encourages any College employee or other individual who is aware of or suspects acts of fraud, waste, abuse or other irregular activities to report such acts. These activities include improper transactions, such as suspected thefts, losses, misuse or inappropriate action involving funds, equipment, time, facilities, vehicles, supplies or other assets. The College does not tolerate fraudulent or other dishonest behavior and will take appropriate action upon receiving such reports.
SUNY Cortland employees with a reasonable basis for believing fraud, waste or abuse has occurred are responsible for reporting such incidents. Students and other interested individuals are strongly encouraged to report known or suspected acts of fraud, waste or abuse. Please familiarize yourself with the definitions below before filing a report.
In all cases, please include as much detail as possible regarding your specific concerns along with any relevant information or documentation you are able to provide. This will assist us in the review of the matter.
When you contact us with a report of known or suspected wrongful activity, regardless of the method you choose to use, although you are not required to identify yourself, we strongly encourage you to do so in the event additional questions arise during the course of our evaluation and/or investigation.
If you choose to identify yourself, your identity will be treated as confidential to the extent permitted by law. You should also know that retaliation against anyone who has made a report in good faith under this process is strictly prohibited. Intentional use of this process to make false allegations may subject the maker to disciplinary action.
Due to confidentiality concerns, it may not be possible to inform users of the process or outcome of any investigation or other action taken.
If you are a supervisor, department head or university official and you receive a report of known or suspected fraud, waste or abuse from any party, you should contact the Office of Risk Management immediately. Do not confront, question, notify or terminate the suspected employee or accept the resignation of an employee who is suspected of, or admits to, fraudulent conduct.
Upon receipt of a report, the Office of Risk Management will take appropriate steps to determine the type of allegation and gather additional information needed to evaluate whether a formal inquiry is warranted. If a formal inquiry is warranted, the Office of Risk Management will work with the Office of University Counsel and/or other persons, College departments or University-related entities as necessary to fully investigate the situation. [e.g.: Office of Risk Management makes the threshold determination then works with those individuals / groups needed to fully explore the situation].
This reporting mechanism is intended for faculty, staff, students, and others to report suspected fraud, waste, abuse or irregular activities. Dishonest acts or misconduct outside the scope of this hotline include:
These types of issues should be brought to the attention of the appropriate College offices in accordance with applicable College policies.
Fraud: Obtaining money or some other personal benefit by deliberate deception to the detriment of another party or organization. Fraud may include, but is not limited to, the following:
Waste: The intentional or unintentional, thoughtless or careless expenditure, consumption, mismanagement, use, or squandering of College resources to the detriment or potential detriment of the College. Waste also includes incurring unnecessary costs as a result of inefficient or ineffective practices, systems or controls.
Abuse: Employing one’s position or any University resource in a manner contrary to applicable laws policies or generally accepted practices. This includes intentional destruction, diversion, manipulation, misapplication or misuse of assets, information, systems, relationships or other resources.
Individuals with concerns regarding known or suspected acts of fraud, waste, or abuse may report their concerns through the online form link below, email, regular mail or phone:
Vice President for Finance and Management
Miller Building, Room 409
22 Graham Ave.
Cortland, NY 13045-0900
Phone - Fraud Hotline: 607-753-4581
A fraud investigation may be performed by the SUNY System Administration, the Research Foundation, or University administrators. The conduct of each investigation is determined by the fraud policy of the agency performing the review.
When the reported fraudulent act is made on the campus, an initial review of any allegation is performed under the direction of the New York State University Police Department and the Risk Management Officer. They will consult with the Vice President for Administration to determine if a formal investigation is necessary. The investigation is conducted in accordance with the SUNY Cortland Policy.