A comprehensive equipment inventory will be conducted between July and June every other fiscal year using the guidelines outlined in the tracking/control procedures. At the department’s request a copy of this inventory is provided to each designated department-level property control liaison.
- Each departmental property designee tracks movement of new and used equipment within their department and to report changes to the Property Control Office.
- During the comprehensive physical review process, the Property Control Office contacts the department designee to schedule an inventory update. Any items not found or accounted for from the previous audit are thoroughly investigated to determine their disposition.
- Following the departmental inventory update, the Property Control Office conducts an audit of 5-10% of department equipment to ensure integrity of the data.