The landing page has a new look!
You can look up students two ways:
The 'Advanced search' tool allows you to search by name or select a group of students.
Once you select the student (or students) you are interested in reviewing you will be brought to the Degree Audit Worksheet. At the top of the worksheet, you will see the student’s ID, name, and Degree. Additional details such as level, class year, major, etc. are also available.
You can also see the date the audit was last generated and the date and time the student’s Banner data was last refreshed. Each time you access a student’s worksheet, click “Process” to generate a new audit.
Student data is updated nightly. It does not immediately refresh each time a student’s data changes (registration, grades, transfer credit posting, etc.). “We recommend processing a new audit each time that you view a student’s audit to ensure you get the most up-to-date information on the student’s audit. Advisors can refresh student data using the Data Refresh icon and then clicking “Process”. Students do not have the ability to perform a data refresh and will see changes reflected after the nightly refresh and process. You will most often “Process” and only need to “Refresh” if a change to student information has occurred that you would like to see immediately reflected.
The audit displays (and counts toward total credit hours) in-progress and preregistered courses/credits. To view the student’s status based only on completed coursework, uncheck the boxes and click “Process”.
Each section of the Degree Works worksheet has a header that identifies the information being reviewed.
The following legend is helpful in reviewing the audit:
Degree Works helps track the percentage of specific program requirements completed as well as overall credits. Since many factors go in to how these percentages are determined, use the progress circles as a general guideline on degree progress. Both circles will not show 100% until all final courses are complete – and final grades posted!
What was known as Academic History is now "Class History". Use the Class History link at the top like an unofficial transcript. It will display all courses, as well as all transfer coursework, by semester with semester GPA and overall GPA. This is also a great tool to see academic trends and determine students who might be experiencing academic difficulty.
The icons in the upper right corner of your degree audit worksheet will help you navigate to additional areas of degree works.
GPA Calculators can be used to help students project their semester GPA and set goals for a desired GPA upon graduation. The content contained in the GPA calculator is provided for informational and planning purposes only.
You can leave Notes and information for your advisee and other advisors (such as associate deans) to view. The notes become part of the student’s academic record. You can choose from the prepopulated notes or type your note in the text field.
The Look Ahead feature is now integrated into the what-if feature and now called "Future Classes". This feature gives the ability to plan for future coursework and see how projected/future courses would fit into student's degree program. Previously, you could utilize the look ahead feature to show you how the course applied, now this is done in the "what-if" feature. Degree Works lets you test out courses (whether they are on the schedule or not) by using "what-if". Once you input projected courses, they will appear on your worksheet as "Planned" courses, and you can see how a course(s) will help you fulfill requirements in your degree.