While we attempt to put our materials online to meet the current challenge, it is important to remember maintaining the security of our environment and data is very important. SUNY Cortland has negotiated various contracts with vendors, when doing so we include specific language to protect student privacy and your intellectual rights. In particular, any software which collects data and involves students must adhere to FERPA regulations. When looking to meet with our students over video, we have several offerings such as WebEx, Skype and Microsoft Teams. Any software outside of these does not contain language to protect our students nor your intellectual property. For instance, in using a tool like Google Hangouts or Zoom, we can not guarantee those entities would not use your material for promotion or share them with other users of the system without your consent. Please be careful when agreeing to any terms of service, as you may be giving away rights you did not intend to. If you need assistance please contact the Helpdesk.
We are witnessing that a popular Facebook trend is folks posting pictures of their home office setups on FB and other social media. We are warning our employees of the dangers of displaying PII on home screens to unauthorized individuals. Feel free to steal/improve the below language for your own use:
For employees working at home, it is important that you take steps to keep sensitive Cortland data safe: