Motor Vehicle Accident Reporting

Accident Reporting Procedures for Drivers of Campus Owned Vehicles

• When involved in an accident*, the operator of State vehicle must complete and sign the MV104 Accident Report, using the name and address of the agency that the State vehicle is permanently assigned to as the owner of State vehicle.  If the operator is unable to report the accident, it is the responsibility of his/her immediate supervisor to do so.  This report must be legible and include an accurate description and drawing of the accident.  All information regarding other vehicles involved should include but not be limited to: operator name, address, date of birth, owner’s name, address, plate number, year and make of vehicle, and the name of insurance company and policy number.
  
  
• The completed MV104 form must then be sent to Josh McLaughlin, the Assistant Director, Facilities Operations and Services to be filed with the NYS Office of General Services Risk & Insurance Management Bureau.
  
  
• Any pictures, videos, insurance quotes and or related documents must also be sent to the

  Assistant Director, Facilities Operations and Services for proper reporting.

• It is the driver's responsibility to report within 10 days any accident occurring in New York State to the

  Assistant Director, Facilities Operations and Services and any accident causing death, personal injury or damage over $1,000 to the property of any one person to the Department of Motor Vehicles**.  OGS BRIM  does not file reports with the Department of Motor Vehicles.

·         It is the driver's responsibility to report within 10 days any accident occurring in New York State to the Property Control Office and any accident causing death, personal injury or damage over $1,000 to the property of any one person to the Department of Motor Vehicles.  OGS BRIM does not file reports with the Department of Motor Vehicles.