Use the menu items below to access additional forms and information.
Student Personal Data Changes and Authorizations
- Address, Name or Personal Data Change Information (Address/Name/Gender)
Allows students to change their address and/or name. All changes to a student's permanent address must be submitted in writing. Mail or fax the signed form to the Registrar's Office at the address/fax number located on the top of the form. If your local address needs to be changed, you may do so via myRedDragon.
- Certification of Professional Education Release and Request
Required for students completing a form for licensure or certification with the New York State Education Department and Division of Licensing Services.
- Directory Exclusion Request
Any student who wishes his/her directory information to be unlisted must submit a written request to the Registrar. Current students will complete and submit this form advisably within 14 days from the start of classes for Directory Information to be excluded.
- Student Information Release Form (FERPA Release)
This form is completed when a student would like to authorize SUNY Cortland to release information to a third party. This includes releasing data to lenders, insurers, scholarship committees and when requesting a letter of reference.
- TEACH Authorization
This form is used to give the College permission to share your personal information with The New York State Education Department so that we may recommend you for teacher certification. This is not a certification application. You will need to apply on line for certification through the New York State Education TEACH system.
Schedule and Registration Forms
- Auditing Petition
In many courses, you may have the opportunity to audit the class, provided that space is available and instructor permission is granted. Auditing a course means you enroll in the class and attend it, but you forego receiving a grade or earning credit.
- Credit Overload Petition
Use this form to request permission to enroll in more than 18 credit hours for an undergraduate; and 14 credit hours for a graduate student.
- Schedule Change Form (Includes Alternate Registration)
Students will use this form to make schedule changes when the web is not available, or when an exceptional approval/action is required (e.g.:changes to be approved by the Associate Dean during non-registration periods). This form is not accepted for course withdrawals.
- Time Conflict Petition
Students are not able to enroll simultaneously in classes meeting during the same time period. Students may petition the Associate Dean for approval to register for courses that have a time conflict. If approval is given you must register for the course through the Registrar’s Office.
Leave, Withdrawal and Readmission Forms
- Leave of Absence Request (Non-Medical)
Used to file a Leave of Absence from SUNY Cortland. A student applying for a Leave of Absence must give a definite semester of return for re-registering at SUNY Cortland and must re-register within one academic year from the date of the leave.
- Medical Leave of Absence or Medical Withdrawal (A002)
All students requesting a medical leave of absence or a medical withdrawal for documented medical reasons will have their paperwork processed through the Student Health Service. The petition must be approved by the Student Health Service director. Students requesting a medical leave of absence or a medical withdrawal for psychological reasons will have their paperwork processed through the Counseling Center. This petition must be approved by the director of counseling.
- Undergraduate Readmission Information
Learn about the SUNY Cortland undergraduate readmission process and requirements for readmission.
- Withdrawal From College, Non-Medical (A001)
Allows a student to withdraw from SUNY Cortland. Appropriate signatures must be obtained from the Associate Dean of your school before submitting this form for approval.
- Withdrawal From Course (A003)
Used to withdraw from a course. Please note that the deadline for withdrawing for full-term courses is November 15 in the Fall and April 15 in the Spring. Please see the Academic Calendar page for quarter deadlines, and the Summer and Winter Session pages for deadlines. Appropriate signatures must be obtained before submitting this form for approval.
Program and Major Change Forms
- Undergraduate Change of Major, Concentration or Minor
Allows students to change their major, track, concentration and/or minor.
- Request to Change Graduate Status
This form is to be used only if you have previously received an acceptance letter for a degree program and are now changing programs within the department or changing a concentration within the program to which you were admitted. Other requests must be routed through Admissions Graduate Study.
Forms for Graduate Study
- Application for Candidacy for the Master's Degree
This form is to be completed when required by a graduate program. Please consult your department policies for more information. This form is for department and school use only, and will not be included in the official record in the Registrar's Office.
- Culminating Activity, Thesis or Project Title Registration
Upon successful completion of culminating activity, the committee chair, program director or graduate coordinator may submit this form to the Registrar’s Office to register the title on the academic transcript and record.
- Graduate Reactivation Form
Graduate students who did not take a leave of absence, did not enroll in a continuing enrollment or did not register in a culminating activity course must complete this form and pay the reactivation/readmission fee if they have been away from the College for more than one major term (fall or spring).
- Request for Acceptance of Graduate Transfer Credit (Advisement and Transition)
This form is to be completed by accepted graduate students, after six credit hours have been taken at SUNY Cortland and candidacy is established (if required). NO more than six credit hours may be transferred from another institution.
- Request to Change Graduate Status
This form is to be used only if you have previously received an acceptance letter for a degree program and are now changing programs within the department or changing a concentration within the program to which you were admitted.
Degree Conferral and Diploma Forms
- Prior Year Graduate Participation Form
Students are permitted to walk if they graduated in the fall term preceding the May Commencement Ceremony. Students are required to formally petition according to the Commencement policies established by the President’s Office.
- Change Degree Conferral Details
This form is used to change your degree conferral details when you have an existing degree conferral application.
- Diploma Replacement Order Form
To order a replacement diploma complete and sign this form and then mail the form to the Registrar’s Office or present it in person. A diploma replacement request must be made by the bearer of the diploma with that individual's verified signature.
Forms Used by Faculty and Staff
- Catalog Term Change Request (B004)
Used by the Advisor, Department Chair or Associate Dean to request a change in catalog term for a student in a declared major or program.
- Blackboard Observer Access (B001)
This form is used to provide access to SUNY Cortland instructors, supplemental instruction leaders, tutors and assistants with student auditing level access to a Blackboard course. Observers do NOT have editing or faculty level access.
- Co-Instructor Authorization (B002)
Department chairs and instructors will use this form to authorize multiple instructors for a course. This will grant access to the course in Blackboard, in addition to listing the instructor as a co-instructor on the official schedule.
- Course Creation Form (B003)
Department chairs and deans will use this form to authorize the creation of a new course during course building processes. This form is also used for independent study courses.
- Degree Works Course Substitutions/Exceptions Form (B005)
Used by advisors and deans to approve a course substitution on the degree audit (CAPP or Degree Works).