College supervisors can download and complete Forms AC 132 and AC 160, and forward a copy to the Field Experience and School Partnerships Office at the onset of every month for the previous month's travel.
Or a travel packet may be requested from the Field Experience and School Partnerships Office by calling (607) 753-2824.
Instructions for Completing Forms AC 132 AND AC 160
Please be sure to follow all instructions and complete all forms correctly and neatly. These forms are audited by the State.
FORM AC 132 (TRAVEL VOUCHER)
Originating Agency - SUNY Cortland (When travel commences from your legal residence, you may claim mileage from home. Actual mileage from either home or the college is reimbursable regardless of which distance is less.)
Payee ID - Your SS#
Payee Name - Your last name, first initial, and middle initial
Negotiating Unit - Please write in this block "UUP"
Destination - Please write in this block "See Form AC 160."
Purpose of Travel - Please write in this block "Supervision of Student Teachers" or "Supervision of Fieldworkers (HLH 499), etc., as applicable, and your academic department.
Date and Time of Departure - Please write "See Form AC 160."
Date and Time of Return - Please write "See Form AC 160."
Mode of Transportation - Please write either "State car" or "personal car" as appropriate.
Transportation Request Used & Lodging Request Used - Please complete as appropriate.
Per Diem Allowance - Please call the Field Placement Office if you have questions.
Meals Only - Please complete as appropriate.
Miscellaneous Expenses/Explanations - Tolls, etc. (Please attach ORIGINAL receipts.)
Total Mileage from attached AC 160 - Please obtain this information from your Form AC 160 and multiply your total number of miles by $.565 (effective 1/1/13)
Payee's Certification - Please complete this section by writing your name, title, official station (which should be either SUNY Cortland or your home) - please see #1 above), home address (include zip code), and date.
Supervisors Certification - Please leave this entire block blank.
FORM AC 160 (STATEMENT OF AUTOMOBILE TRAVEL)
Department, Commission or Other Agency - Please write "SUNY Cortland."
Payee - Your name
Date, Between What Points (list the name of the school/agency to which you are traveling, and the city/town/village in which the school agency is located! This is important for auditing purposes. A street address and zip code are not required or desired.) Meals Only (if applicable), Hour of Departure, Hour of Arrival, Miles Traveled (please do not use decimals; round each entry up or down to the nearest whole mile), Total Miles - Please complete as appropriate (see sample Form AC 160).
Signature of Traveler - Your name
After listing your entries in the appropriate spaces, adding your miles, and signing the form at the bottom, please return this form along with Form AC 132 (the travel voucher) to the Field Experience and School Partnerships Office no later than the 10th of the month following the calendar month covered on your forms.
Note: Travel Vouchers will be returned to any supervisor if all the required information is not appropriately indicated on the forms. Please be sure to sign both the AC 132 and the AC 160.
Please contact the Field Experience and School Partnerships Office at (607) 753-2824 if you need further information or assistance.