Internal Grants

Introduction

The Internal Grant Programs (IGPs) are designed to support research in all areas represented on the campus, including fine arts, humanities, the social and behavioral sciences, the biological and physical sciences, and the various education and professional studies disciplines. Currently the IGPs include the Faculty Research Program (FRP), and UUP Programs when there is a negotiated contract for the Individual Development Awards Program (IDA) and Special Projects Fund/Nuala Drescher Awards. Academic Affairs Internal Support for Teaching, Research and Scholarship highlights the information that is found below in greater detail. The following information is designed to provide an overview of the internal funding available, to provide guidance for choosing the appropriate funding, as well as to assist the applicant with his/her submission.

• General Overview
• Faculty Research Program (FRP)
• UUP/Joint Labor Management Grant Programs
• Individual Development Awards Program (IDA)
• Calendar Year Employee Leave Program (formerly known as the Special Projects Fund Program)
• Nuala McGann Drescher Affirmative Action Leave Program
• Grants for Employees with Disabilities Program
• Enrollment Enhancement Program
• Retraining Fellowship Program
• Employment Counseling and Placement Program
• Technology Grants Program
• Campus Grants Program
• Dr. Herbert N. Wright Memorial Safety and Health Training Award Program
• New Programs Offered By NYS/UUP Joint Labor-Management Committees
• Outstanding Achievement in Research
• Outstanding Achievement in Service

General Overview

For the purposes of the IGPs, research is broadly defined as a two-step process that includes, first, the identification of a problem or question related to a specific discipline, and, second, an investigation of the proposed question using methods appropriate to the discipline. The task of the researcher is to seek answers to the question in an objective and/or an imaginative fashion. It is assumed that investigators in all disciplines seek answers to questions concerning problems in their fields; therefore, research proposals from all disciplines are encouraged and will receive equal consideration.

The IGPs are sponsored by the Research and Sponsored Programs Office, the Cortland College Foundation, and the State of New York/United University Professions Joint Labor/Management Committees. The Research and Sponsored Programs Office administers each IGP in accordance with the prime sponsor's funding requirements. The College Research Committee (CRC) serves as the peer review body for the Research Travel Grants and the Faculty Research Program, while the campus Professional Development Committee (PDC) serves as the peer review body for the Individual Development Awards Program and the Special Projects Fund.

CRC members are appointed by the Faculty Senate and have either been successful at obtaining funding for their own research or have had experience in reviewing proposals for an agency outside of the College (2006-08 College Handbook, pg. 10). All academic areas of the College are represented equally including: Education; Fine Arts and Humanities; Health, Physical Education, and Recreation; Library; Mathematics and Science; Professional Staff; and Social and Behavioral Sciences. The Associate Director of Research and Sponsored Programs, or designee, is an ex-officio member of the Committee. The College Research Committee also serves as a peer review body for limited proposal submissions.

The campus PDC functions to assure that internal grant programs funded by the State of New York in furtherance of the Agreement between the State of New York and United University Professions (UUP) are awarded consistent with the objectives of the State of New York/UUP Statewide Professional Development Committee. The College president appoints a minimum of three management staff and the campus UUP president appoints a minimum of three UUP members to serve as a joint labor management campus committee for the Individual Development Act and Special Project Fund programs.

Generally, the Internal Grant Programs are administered by RSPO which works in concert with the two Committees. Both Committees recognize that there are differing models of research and creative activity that are appropriate in each area, ranging from quantitative statistical models to more qualitative concepts of research. Past experience of both Committees has shown that there are some areas for which the normal research models are not appropriate. Thus, the guidelines for the IGPs established by the Committees over the years are designed to aid in the evaluation of proposals and to make decisions about support for the work. This is a difficult process and requires that criteria be used so that the limited funds available can be distributed as judiciously and carefully as possible. Ideally, for example, a panel of experts in the discipline would evaluate a person’s proposed work. Any member of a Committee is eligible to submit a proposal but will not participate in the evaluation or ranking of his or her own proposal.

Each of the IGP guidelines is meant to provide a consistent and fair method for arriving at decisions about funding for the various proposals. The committees believe that regardless of discipline it is possible for a person to write a thoughtful proposal expressing the nature of the problem being studied, some background to the project, the specific plan of work to be done, and a section on evaluation or summation of the intent of the proposed activities.

First-time applicants who would like assistance in preparing an IGP application are encouraged to contact the appropriate divisional member of the College Research Committee or campus Professional Development Committee member or the Research and Sponsored Programs Office. RSPO can also assist faculty in trying to match a first-time applicant with an individual who has successfully applied to previous IGP programs. RSPO and the CRC also organize an internal grants workshop each October to share informational strategies on successfully obtaining IGP awards.

Faculty Research Program (FRP)

Purpose: Stimulate research and scholarship among the full time faculty at SUNY Cortland.

Eligibility: Full time, tenure-track teaching faculty and professional staff.

Deadlines: To Dean's Office Friday, 2/1/13 - To RSPO Office Friday, 2/8/13

Effective Dates: July 1, 2013 — June 30, 2014

Total Funds Available: $25,000

Description:  Research is encouraged on the premise that active inquiry in one’s field fosters excellence.  An instructor’s firsthand involvement in current problems and methods of inquiry benefits all students, particularly those who go on to graduate school.  The intent of the program is to provide seed money for projects that are new and likely to lead to future funded research.  Awards generally range between $1,000 and $4,000 and may be used for personal compensation and/or research support.  Note that international faculty possessing an H1B Visa are assessed a fringe benefit rate on salaries of 42.67%.  As such, international faculty members are strongly encouraged to contact RSPO prior to completing the budget to discuss means to maximize the awards based on individual needs and visa status.  Awards to those with 12-month appointments support a replacement during the investigator’s project period.  Award recipients receiving a stipend cannot teach more than one session during the summer.  New faculty members are especially encouraged to apply. Application guidelines and application can be accessed by downloading one of the following files: 

• FRP Guidelines and Application (Word) (PDF)
• Hardware Request Form Research (Word) (PDF)
• Procurement and Ownership of Technology Equipment (PDF)

UUP/Joint Labor Management Grant Programs

The Agreement between United University Professions (UUP) and the State of New York provides special grant opportunities for the professional development needs of SUNY Cortland employees covered under the UUP Bargaining Unit.

The New York State/United University Professions Professional Development Committee administers the Individual Development Awards (IDA) Program and the Calendar Year Employee Leave Program (formerly known as the Special Projects Fund Program). Detailed information about these programs, including eligibility requirements and applications, can be accessed at http://www.nysuup.lmc.state.ny.us/development/index.html.

Locally, SUNY Cortland’s Campus Professional Development Committee (PDC) serves as the peer review body for both of these programs. The PDC consists of three management members appointed by the College President and three UUP members appointed by the UUP Chapter President.

News Flash

Joint Labor - Management Committees' Programs are Suspended as of March 31, 2012

Funding for these programs listed below was provided by the 2007-2011 Agreement between New York State and United University Professions. This suspension will continue until a successor Agreement that provides funding for Joint Labor Management activities is negotiated.

Individual Development Awards Program (IDA)

EFFECTIVE DATES:

July 2, 2011- March 31, 2012

Total Funds: $ 16,865

Deadline: Monday, February 6, 2012

Do not submit IDA Applications or Budget Summary Forms to Albany.  In addition, neither President Erik Bitterbaum’s signature nor UUP Chapter President Jamie Dangler’s signature is needed on any IDA Application.

PART-TIME EMPLOYEES COVERED BY THE AGREEMENT ARE PARTICULARLY ENCOURAGED TO APPLY.  PLEASE SHARE THIS NOTICE WITH YOUR PART-TIME COLLEAGUES.

 The State of New York/United University Professions Joint Labor-Management Statewide Professional Development Committee has allocated $16,865 to SUNY Cortland for the Individual Development Awards (IDA) Program for the period July 2, 2011 through March 31, 2012 .  The SUNY Cortland Campus Professional Development Committee (PDC) has established the following procedures for applying for benefits under this program.

IDA is intended to assist eligible employees in developing their full professional potential and in preparing for advancement.  IDA funding may be provided for enhancing teaching, research capabilities, and improving professional knowledge and skills.  All expenses must be incurred during the period July 2, 2011 through March 31, 2012. The maximum award under this program is $1,000.00.  Note that only one application encompassing one activity per applicant is permitted.

Further details about the program can be found online at http://www.nysuup.lmc.state.ny.us/development/individual.html, or in the Research and Sponsored Programs Office, 402 Miller, or in the UUP Chapter Office, B-18A Old Main and will move to B-5 Moffett effective December 26, 2011.  IDA applications are reviewed on campus by the PDC which makes all award decisions.  In accordance with the Agreement, the PDC intends to initially dedicate 15 percent ($2,530) of SUNY Cortland's IDA funds to eligible PART-TIME EMPLOYEES.  PART-TIME EMPLOYEES ARE PARTICULARLY ENCOURAGED TO APPLY.

You may download the application and budget summary at http://www.nysuup.lmc.state.ny.us/forms/app.html.  Application forms are also available in the Research and Sponsored Programs Office and in the UUP Chapter Office.  Completed applications with required attachments will be accepted until end of business on Monday, February 6, 2012 and should be submitted to:

 UUP Chapter Office
B-5 Moffett
Attn:  Professional Development Committee

 Do not submit IDA Applications or Budget Summary Forms to Albany.  In addition, neither President Erik Bitterbaum’s signature nor UUP Chapter President Jamie Dangler’s signature is needed on any IDA Application.

 Required application attachments include:

--an updated brief curriculum vita;

--a description of the project or activity including the type of event, event site, and sponsor;

--whether the employee is presenting a paper or formally participating and, if presenting a paper, the title of the paper and the nature of the presentation;

--letter of acceptance of the paper, poster, or other proposal or, if acceptance is pending, notification to the PDC as soon as possible;

--a statement describing how this project or activity will further the employee's professional development or otherwise assist in preparing for advancement;

--a brochure, announcement, or other relevant material describing the project or activity or, if material is not yet available, information should be sent to the PDC as soon as possible;

--a list of other grant support for the project or activity;

--a Budget Summary providing expenditures to be incurred to complete the project or activity.  (You may download the Budget Summary form at http://www.nysuup.lmc.state.ny.us/forms/budgetsum.html.)

Note that the PDC may request additional information from any applicant.  The Committee will review applications and send notices of award no later than mid-March 2012.

For more information about the program, contact Glen Clarke in the Research and Sponsored Programs Office at glen.clarke@cortland.edu or at ext. 2511 or Gretchen Herrmann in the Library at gretchen.herrmann@cortland.edu or at ext. 2899.

Calendar Year Employee Leave Program (formerly known as the Special Projects Fund Program)

The Calendar Year Employee Leave Program (formerly Special Projects Fund Program) is intended to provide release time and salary replacement to assist eligible employees in developing their full professional potential and in preparing for advancement. Only expenses surrounding salary for a replacement for a period of at least five days will be considered for funding. All other expenses that might be required to conduct the project or activity must be provided by other sources. Employees who accrue annual leave are not required to charge those credits for any project or activity funded by this Program.. A maximum of $4,000 for salary replacement only may be awarded to eligible employees once in each award period. The deadline to submit an application to RSPO is Monday, August 3, 2009.

Eligibility

• Full-time employee with a calendar year (12 month) professional obligation.
• A campus financial contribution of a minimum of 40% of the cost of salary for a replacement only. Joint Labor-Management Committees funds that have been awarded to the campus should not be included as a part of the campus's contribution. The amount requested under this program may not exceed the recipient's salary.
• The proposed project or activity must enable the applicant to meet one or more of the criteria specified in Title A. Evaluation of Academic Employees, §4. Criteria (a) - (e); Title B. Promotion of Academic Employees, §2. Criteria (a) - (e); or Title C. Evaluation and Promotion of Professional Employees, §5. Criteria (a) - (e), of Article XII Evaluation and Promotion of Academic and Professional Employees, of the Policies of the Board of Trustees.
• Projects or activities must fall within the following categories:
  • Basic, applied, or historical research.
  • Curriculum or instructional material development.
  • Workshop, seminar, internship, or course work not covered by Article 46, Program for Tuition Assistance or SUNY tuition waiver.
  • Conference participation or attendance.
  • Preparation of material for publication.
  • Grant proposal development.
  • Artistic or creative endeavors.
  • Professional reading or independent study.
  • Other work-related professional development projects or activities.
• A description of the project or activity, conference, seminar, or workshop must include:
  • Type of event, event site, and sponsor.
  • Your role. Indicate whether you are presenting a paper or formally participating. Provide the title of the paper, nature of the presentation.
  • A letter of acceptance of your paper, poster, or other proposal. If acceptance is pending, notify the Campus Professional Development Committee as soon as possible.
  • How this project or activity will further your professional development or otherwise assist in preparing for advancement.

Application Process

A completed Application, with attachments, must be received by the Campus Professional Development Committee as follows:

• On or before June 30, 2009 for leave commencing August 1, 2009 or later; thereafter
• On or before April 1 of each year for leave commencing July 1 or later.
• On or before August 1 of each year for leave commencing January 1 or later.

Attachments:

• An updated brief curriculum vita.
• A brochure, announcement, or other relevant material describing the project or activity. If material is not yet available, information should be sent as soon as possible.
• A list of other grant support for the project or activity.
• A letter of endorsement for leave from the chief academic officer or designee.
• A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave. Joint Labor-Management Committee funds that have been awarded to the campus should not be included as part of the campus's contribution.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity.
• Additional information may be requested by the Committee.

After the Campus Professional Development Committee reviews the application, it forwards its recommendations to the chief academic officer or designee for endorsement. Applications are prioritized and the complete file is sent to the Statewide Professional Development Committee with the following attachments:

Attachments:

• Evidence of sufficient merit for the particular request.
• A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of salary for a replacement for the duration of the leave.
• A letter showing contingent approval by the campus president, or designee, that the employee's activity has merit, that release time is necessary for coverage of the employee's work, that a replacement will actually be hired, and that the proposed project will be approved if release time funds are granted by the Statewide Professional Development Committee.
• Additional information may be requested by the Committee.

Program Summary

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Please note that applicants should NOT mail their application to Albany as indicated on the guidelines, but instead should forward completed applications to the Research and Sponsored Programs Office, Miller 402.

For more information, please contact Glen Clarke, RSPO, at ext. 2511 or Gretchen Herrmann, Memorial Library, at ext. 2899. For complete guidelines and application forms, please visit: http://www.nysuup.lmc.state.ny.us/development/specialprojects.html.

Nuala McGann Drescher Affirmative Action Leave Program

Who is eligible: Full-time, non-tenured, tenure-track employees who:

• are minority group members, women, employees with a disability, OR Vietnam-era veterans AND
• do not have permanent or continuing appointment AND
• have at least a one-term renewal or prior service credit in a position eligible for permanent or continuing appointment AND
• serve in positions in the State University Professional Services Negotiating Unit AND
• who will be reviewed for permanent or continuing appointment beginning in the fall 2011 semester or later.

The New York State/United University Professions Joint Labor/Management Committees (NYS/UUP) office in Albany offers the Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program for leaves commencing during the Spring 2011 semester. Full-time, non-tenured, tenure-track employees who meet the five bulleted conditions above are eligible to apply. Employees who are nearer their tenure review date will be given particular priority.

The types of support available to a Drescher Leave awardee include:  payment of the employee's regular salary by the campus; salary for a replacement; tuition and fees for course work; registration fees for conferences and workshops; course-related supplies and, travel and related expenses for research or study.  Full details of the program are available in the Research and Sponsored Programs Office (RSPO), Miller Building, Room 402, or at the NYS/UUP website (http://www.nysuup.lmc.state.ny.us/diversity/drescher.html).

The SUNY Cortland deadline for submitting a Spring 2011 Drescher Leave application is July 19, 2010 The statewide (Albany) deadline for these applications is August 2, 2010. Any application submitted to Albany will be submitted by SUNY Cortland, not by the applicant.

Applicants should submit a complete application as described here to RSPO. A Complete application to RSPO consists of:

• a completed Application Form (signed by the applicant, but signatures of the Campus President (or Designee) and UUP Chapter President are not needed);
• copies of all of the applicant’s appointment letters (initial, renewal(s), and current);
• a list of other grant support and the value of that other grant support;
• an eligible project or activity (see below);
• a detailed timeline with dates for completing various phases of the proposed project or activity;
• a completed Budget Summary, (signed by the applicant, but signatures of the Campus President (or Designee) and UUP Chapter President are not needed);
• a signed statement affirmatively stating that the applicant will return to SUNY Cortland for the Fall 2011 semester if awarded a Drescher Leave;
• a signed statement affirmatively stating that the applicant does or does not elect to stop her or his tenure clock during an awarded Drescher Leave.

Do not include the following elements of the application as described in the program guidelines or on the application when submitting an application to RSPO.  These elements will only be needed for any application submitted by SUNY Cortland to Albany on or before the statewide deadline.

• a signed certification from the campus president or designee attesting that the employee qualifies for eligibility as a minority group member, a woman, an employee with a disability, or a Vietnam-era veteran.
• a letter of endorsement for full-time leave by the campus president or designee.
• a signed statement from the campus president or designee indicating the campus's financial contribution of at least 40% of replacement and other leave costs.
• a financial statement from the campus fiscal officer indicating the cost of salary for a replacement for the duration of the leave.
• Campus President (or Designee) signature on the application.
• Campus President (or Designee) signature on the budget summary.
• UUP Chapter President signature on the application.
• UUP Chapter President signature on the budget summary.

The Provost and Vice President for Academic Affairs and/or designee(s) will review all applications received in RSPO on or before the campus deadline and may select one (1) application for endorsement for a full-time, one-semester leave.  The application so selected, if any, will be forwarded by SUNY Cortland, with all other required application elements, to Albany with a postmark dated August 2, 2010 or sooner.

Eligible projects or activities are those:  that assist the applicant in meeting one or more criteria established in Article XII, Evaluation and Promotion of Academic and Professional Employees, of the Policies of the Board of Trustees; that require full-time leave from professional obligations for at least one semester; and, that can be completed prior to the applicant being reviewed for permanent or continuing appointment.  Consideration will be given to areas of Scholarship and Mastery of Specialization including, but not limited to, the following projects or activities:

• Pure, applied and historical research.
• Preparation of manuscripts or other materials for publication.
• Invention or innovation in professional, scientific or technical areas.
• Residencies to complete credentialing appropriate to the requirements for continuing or permanent appointment.
• Course work not covered by Article 49 Program for Tuition Assistance, of the New York State/United University Professions Agreement, or a SUNY tuition waiver.
• Curriculum development.
• Grant proposal development.
• Internships, workshops, and conferences specifically related to the applicant's approved activity.

Prospective applicants are strongly encouraged to make their supervisor and departmental chair/supervisor and departmental/unit colleagues aware of their intention to apply for a Drescher Leave so that the department/unit has ample time to consider how best to maintain optimal operations during the leave if granted.

Please note that there are no current provisions for Drescher Leaves commencing in Fall 2011 or later because the current Agreement between the State of New York and United University Professions expires on July 1, 2011. Future opportunities will be announced if and as they become available.

If you have any questions or need additional information, please contact Glen Clarke in RSPO at ext. 2511.

ADDITIONAL NYS/UUP JOINT LABOR-MANAGEMENT PROGRAMS:

Grants for Employees with Disabilities Program

This program provides funding for additional disability-related expenses for professional work-related activities. It is not intended to replace reasonable accommodations, which the campus must provide under the Americans with Disabilities Act to enabled disabled employees to perform their work. Instead, its goal is to enhance the study and research opportunities for disabled employees.

Objective

The Grants for Employees with Disabilities Program establishes a fund for employees with disabilities, as defined by the Americans with Disabilities Act (ADA), to assist them to achieve their professional potential. The funds cover out-of-pocket expenses incurred for professional work-related projects or activities due to the disability. They are not intended for accommodations that the campus must provide under the ADA. The maximum individual award is $5,000 for each application.

Eligibility

• Full-time and part-time employees with disabilities as defined by the ADA.
• Proposals that assist applicants in achieving their professional potential in a work-related project or activity where such assistance is not provided by the ADA.
• A campus contribution of a minimum of 40% of the total project or activity expenses.

Application Process

A completed Application, with attachments, may be submitted at any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

• A letter of endorsement by the campus president or designee.
• A letter from a campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses. Joint Labor-Management Committee's funds that have been awarded to the campus should not be included as part of the campus contribution.
• A brief description of the disability, job duties, and funding need.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity, including but not limited to the following:
  • Extraordinary work-related travel expenses necessary because of the disability (this does not include travel to and from work place)
  • A professional reader or an off-campus interpreter
  • Specialized secretarial assistance.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Enrollment Enhancement Program

This program is designed to fund projects and activities that will assist academic departments that have experienced declining student enrollments longer than one year.

Objective

The Enrollment Enhancement Program provides financial assistance to academic departments that have experienced declining student enrollments for longer than one year. The maximum award per campus is $10,000.

Eligibility

• A campus committee, group, or individual in an academic department or program that has experienced a significant decline in student enrollment over the past year or longer.
• A project or activity that is single campus, multi-campus, or statewide that would significantly enhance student enrollment and includes the following:
  • Whether the project or activity has been available before on campus, newly conceptualized, or successful elsewhere.
  • A description of the tangible and measurable results expected with details of the method of reporting and evaluation to be employed.
  • Evidence of a discussion with the campus admissions office and coordination with other campus recruitment efforts.
  • A time schedule for implementation, including methods to achieve project or activity goals.
  • Expected impact on target group and negative consequences if any, of not being able to carry out the project or activity.
  • Joint campus labor-management endorsement.
  • List of outside vendors or experts, if any, and how they will be selected.
• Special consideration will be given to projects or activities that demonstrate the following:
  • Cost effectiveness.
  • Matching funds from the campus or in-kind campus services.
  • Expected impact upon enrollment.
  • Evidence of coordination with other campus recruitment efforts.
• A campus financial contribution of a minimum of 40% of the total project or activity expenses. Joint Labor-Management Committees’ funds that have been awarded to the campus should not be included as part of the campus's contribution.

Application Process

A completed Application, with attachments, may be submitted any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

• Proposed project or activity described under Eligibility.
• A chart demonstrating declining enrollment over a period of three years or longer.
• A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses.
• A list of other grant support, if any.
• Letter of endorsement by campus president or designee and chapter president.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Retraining Fellowship Program

This program assists employees who have been terminated due to retrenchment, or perceived to be at high risk of retrenchment, or whose retraining would accommodate shifting program needs. Grants are used to pursue an organized course of study in order to maintain current employment or to attain other employment opportunities.

Objective

The Retraining Fellowship Program provides financial support to employees who have been terminated due to retrenchment, who have been notified of retrenchment, or who are perceived to be at high risk of retrenchment, or whose retraining would accommodate shifting program needs, to pursue an organized course of study in order to attain other employment opportunities or to maintain current employment. Funding is normally limited to two years, and may be awarded for an entire academic year, including the summer term, or pro-rated on a semester-by-semester basis. The Committee will consider a third year of funding where sufficient justification is provided.

Eligibility

• Employees who are retrenched or notified of retrenchment.
• Employees who are perceived to be at high risk of retrenchment.
• Employees who are in an academic or professional area of diminishing student enrollment.
• Employees whose retraining would accommodate shifting program needs.
• Preference is given to:
  • Employees who are retrenched or notified of retrenchment.
  • Employees with permanent or continuing appointments over employees with term appointments.
  • Full-time employees over part-time employees.
  • First-year applicants over second-year applicants.
  • Employees pursuing a course of study in a SUNY institution over employees pursuing a course of study at other institutions, except where sufficient written justification is provided.
  • Employees with demonstrated financial hardship if applying for a stipend.
  • Employees with attainable and feasible retraining goals.
• For employees whose retraining would accommodate shifting program needs preference is also given to an employee who makes a one-year commitment to return to the campus upon completion of leave for retraining.
• For retrenched employees, employees who have been notified of retrenchment, or are perceived to be at high risk of retrenchment, a proposed plan that includes a description of the desired position after retraining, including linkage with recognizable job opportunities.
• Attending an accredited institution. Institutions other than SUNY may be approved only with sufficient justification.
• An outline of an organized course of study by semester or quarter, including the division, department, or program; a list of courses and credits; the degree, certification, or specialized training to be completed; and the name of an accredited institution and address. A justification must be provided for selecting an accredited institution other than SUNY.
• A detailed timeline with dates for completing various phases of the proposed project or activity.

Application Process

A completed Application, with attachments, may be submitted at any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

• Copy of retrenchment notice, or statement of reasons provided by the campus for perceived high risk of retrenchment, or other documents supporting the application.
• An official letter of acceptance or pending acceptance into an organized course of study at an accredited institution, or a copy of the brochure for a training program.
• An updated brief curriculum vita.
• A proposed plan described under Eligibility.
• A detailed timeline, proposed under Eligibility
• For employees whose retraining would accommodate shifting program needs and who are requesting a leave, a letter from the campus president or designee endorsing the leave.
• A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses including salary for a replacement for the duration of the leave. Joint Labor-Management Committee's funds that have been awarded to the campus should not be included as part of the campus's contribution.
• For retrenched employees who are requesting consideration for a stipend, provide the following financial information:
  • Adjusted household gross income tax for the last full calendar year. Attach the first page of the previous year's IRS federal tax return form 1040, 1040A, or 1040EZ..
  • Estimated average household gross monthly income during the retraining period. Identify the potential source of income (e.g., spouse, unemployment benefits) and provide documentation, such as a current payroll stub or an estimate of weekly unemployment benefits.
• Budget Summary. Provide expenditures to be incurred based on the following maximum amounts (pro-rated on a semester basis) for each category, including but not limited to the following:
  • Tuition and fees, based on the current SUNY maximum for resident graduate students.
  • Relocation, when required temporarily to complete retraining, including truck rental and/or mileage, tolls, and airfare - maximum $1,500 per year.
  • Travel, between home and the retraining institution, including public transportation, automobile mileage exceeding 30 miles round trip, tolls, and airfare - maximum $1,500 per year.
  • Books and supplies, including course related textbooks and expendable supplies, as well as, software purchases when required by the instructor as part of the course materials - maximum $1,000 per year.
  • Extraordinary circumstances, when required, for expenses incurred directly related to retraining, and not for reimbursement of expenses that are otherwise provided, such as travel, relocation, etc., with sufficient justification - maximum $7,500 per year.
  • Stipend, for applicants who have been retrenched and are no longer on the SUNY payroll - maximum $5,000 per semester, $2,000 for summer term.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Employment Counseling and Placement Program

This program assists employees who have been or are perceived to be at high risk of being retrenched. Financial support is provided for resume preparation, employment counseling, placement fees and related expenses.

Objective

The Employment Counseling and Placement Program provides financial support for employment counseling, placement fees, and related expenses to employees whose employment has been terminated due to retrenchment, or who have been notified of retrenchment, or who are perceived to be at high risk of retrenchment. A maximum of $3,500 may be awarded for a one-year period, depending on the employee's plan and availability of funds.

Eligibility

• Employees whose employment has been terminated due to retrenchment.
• Employees who have been notified of retrenchment.
• Employees who are perceived to be at high risk of retrenchment.
• The criteria for awarding funds, based on SUNY's employment status, has been prioritized as follows:
  • Retrenched employees and employees notified of retrenchment over perceived high-risk employees.
  • Employees with permanent or continuing appointments over employees with term appointments.
  • Full-time employees over part-time employees.
• Submission of a full career counseling and employment plan, including recognizable employment opportunities. If specialized counseling is on a short-term basis, it must lead to development of skills that would enhance employability.

Application Process

A completed Application, with attachments, may be submitted at any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

• Copy of retrenchment notice, or statement of reasons provided by the campus for perceived high risk of retrenchment.
• A full career counseling and employment plan described under Eligibility, documenting professional services, placement agencies, credentials of counselors or other evidence of professional competence. Either an official letter or a copy of the brochure from the counseling and placement agency or generally recognized professional entity with credentials from each person(s) providing the counseling and placement services should be provided.
• A letter from the campus president or designee indicating the campus’s financial contribution of a minimum of 40% of the total project or activity expenses. Joint Labor-Management Committees' funds that have been awarded to the campuses should not be included as a part of the campus's contribution.
• Budget Summary. Provide expenditures to be incurred, including but not limited to the following:
  • Standard employment counseling and placement agency fees in the employee's geographic area.
  • Transportation expenses between home and the counseling office or job interview.
  • Evaluation and testing instruments commonly used for career counseling.
  • Employment related books, expendable supplies, and software.
  • Professional resume preparation and reasonable mailing expenses associated with job a search.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Technology Grants Program

This program supports projects and activities that positively influence the academic environment through technology. It is designed to improve access to existing technological tools and provide training in the utilization and application of technology to enhance educational opportunities.

Objective

The Technology Grants Program provides funding to facilitate projects or activities that positively affect employment through the application of technology, especially those projects or activities that may impact multiple campuses.

Eligibility

• Full-time and part-time employees, including campus groups or committees, from a single campus or multiple campuses.
• A proposed project or activity that will enhance the use of technology in the workplace, especially on multiple campuses.
• A financial contribution of a minimum of 40% of the total project or activity expenses from each campus involved. Joint Labor-Management Committees' funds that have been awarded to the campus should not be included as part of the campus's contribution.

Application Process

A completed Application, with attachments, may be submitted at any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

• A fully developed project or activity.
• A letter of endorsement by each campus president or designee.
• A letter from each campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Campus Grants Program

This program is intended to supplement campus funding for projects or activities for single or multi-campus projects that would develop or enhance labor and management cooperative problem solving in the areas of professional development, creative use and understanding of technology, safer working conditions, employment security and understanding and facilitating diversity in the workplace.

Objective

The Campus Grants Program is intended to supplement campus funding for projects or activities that would develop or enhance cooperative problem solving, professional development, creative use and understanding of technology, safer working conditions and understanding and facilitating diversity in the workplace. The possibility of providing salary for a replacement, extra-service payments, or hourly payment for secretarial, clerical, or assistants' help will be considered provided such requests are fully justified. The maximum amount awarded per application is $15,000. Larger amounts may be considered in special circumstances.

Eligibility

• An individual employee, a campus group or committee, or a multi-campus group or committee.
• A project or activity that is designed to meet the needs of multiple full-time and/or part-time employees at a single campus, at multiple campuses, or statewide.
• A commitment of a campus financial contribution of a minimum of 40% of the total cost of the project or activity. Joint Labor-Management Committees' funds that have been awarded to the campus's should not be included as part of the campus contribution.
• Proposals that include the following:
  • Evidence of programmatic or professional need.
  • Whether the project or activity has been available before on campus, newly conceptualized, or successful elsewhere.
  • A description of the tangible and measurable results expected with details of the method of reporting and evaluation to be employed.
  • A time schedule for implementation, including dates and methods to achieve the project or activity goals.
  • The expected impact on the target group and negative consequences if any, of not being able to carry out the project or activity.
  • Labor-management endorsement.
  • A list of outside vendors or experts, if any, and how they will be selected.
• Particular consideration is given to projects or activities that:
  • Are innovative, can be replicated and are cost effective.
  • Affect multiple campuses and the greatest number of bargaining unit employees.
  • Request start-up costs only and demonstrate locally funded continuance of the program or activity in the future, if appropriate.
  • Reflect campus monetary support greater than 30%.
  • Are pilot programs that will be subsequently funded exclusively through campus resources and impacts a significant number of employees.

Application Process

A completed Application, with attachments, must be submitted at least 45 days prior to the commencement of the project or activity.

Attachments:

• A proposed project or activity described under Eligibility.
• A detailed statement from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of the project or activity.
• A list of other grant support, if any.
• A letter of endorsement by the campus president or designee and the chapter president.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

Dr. Herbert N. Wright Memorial Safety and Health Training Award Program

This program provides employees with the opportunity to develop and enhance their ability to identify and control workplace hazards. Funds are available for registration fees and travel for safety and health educational, training and skill building activities at local or remote sites. Funding is also available to support campus activities related to safety and health.

Objective

The Dr. Herbert N. Wright Memorial Safety and Health Training Award Program provides employees with the opportunity to develop and enhance their ability to identify and control workplace hazards. Funds are available for disbursement for educational, training, and skill building activities at local or remote sites. The maximum individual award under this program is $3,000. An individual may apply for more than one award within the current contract period.

Eligibility

• Employees with safety and health and environmental responsibilities on campus.
• Priority will be given to employees whose primary work duties include campus-wide safety and health and environmental responsibilities and to first time applicants.
• Examples of fundable training activities include, but are not limited to, courses sponsored by one of the groups listed:
  • OSHA Institute
  • NIOSH Educational Resource Centers
  • SUNY Training
  • Professional Association
• A financial contribution of a minimum of 40% of the total project or activity expenses. Joint Labor-Management Committees’ funds that have been awarded to the campuses should not be included as part of the campus's contribution.

Application Process

A completed Application, with attachments, may be submitted at any time. Whenever possible, applications should be submitted 90 days prior to the commencement of the project or activity.

Attachments:

• Endorsed release time for activity from campus president or designee.
• A description or brochure of the proposed training activity and its benefit to the campus and employees in the bargaining unit.
• A letter from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses.
• Budget Summary. Provide expenditures to be incurred to complete the project or activity.
• Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.

NEW PROGRAMS OFFERED BY NYS/UUP JOINT LABOR-MANAGEMENT COMMITTEES:

Please note that applications for the new programs described below are not being accepted at this time. Please visit the JLMC website at www.nysuup.lmc.state.ny.us frequently for program updates, guidelines, and deadline dates..

Supervisor Training

This program is an on-line series of modules for supervisors of those who are interested in becoming supervisors. Employees may opt to have their campus notified of their completion of each module to create a record of professional development.

Tuition Benefits for Dependent Children

The JLMC will join with UUP in funding undergraduate scholarships for the dependent children of eligible members. The scholarships will reimburse an amount to be determined for dependent students who matriculate at a State-operated SUNY campus and achieve a 2.0 GPA

Special Projects

This program is designed to fund projects or activities that address mutually identified needs and goals of UUP members and of SUNY where opportunities for funding are not available within the guidelines of the existing JLMC programs.

2013 Outstanding Achievement in Research Award

This competitive award will be given to faculty or professional staff members whose record of research achievements are deemed outstanding among others on this campus. Evidence for research achievements may include accomplishments in all the creative and performing arts as well as traditionally considered scholarly productivity and publications. The Awardee will be selected based upon at least five years of research related activities at SUNY Cortland (i.e. publication record, external and internal grant activity, external recognition for research activities such as honors and appointments of distinction, performances or exhibitions, and student participation in faculty and/or professional staff research). The Awardee(s) will receive a $1,000 award and recognition at a campus reception in May 8, 2013.

ELIGIBILITY

Candidates for the 2013 Outstanding Achievement in Research Award will be drawn from full-time tenure-track faculty (including library faculty) and professional staff members. Past awardees are not eligible for this award.

NOMINATION FOR AWARDS

Self-nominations and nominations from other SUNY Cortland faculty and professional staff will be accepted. The names and departments of nominees should be sent to Amy Henderson-Harr, Research and Sponsored Programs Office, 402 Miller on or before February 15, 2013. A nomination form that provides years of research related activities at SUNY Cortland (see Process section below) and a letter of support must be completed and forwarded to Amy Henderson-Harr by March 1, 2013.

PROCESS

Those nominees who wish to be considered for the 2013 Outstanding Achievement in Research Award, must complete a nomination form and obtain a letter of support from the Department Chair or School Dean (for faculty), or from the Director or Division Head (for librarians and professional staff). The completed nomination form includes: publication record; external and internal grant activity; a listing of awards and achievements; external recognition for research activities such as honors and appointments of distinction; performances and/or exhibitions, works in progress, participation in conferences or professional meetings, student participation in faculty research; and a brief synopsis of contributions. All completed nomination forms will be considered by the College Research Committee which will make recommendations of Awardees to the Provost.

1. Announcement and call for nominations made on November 30, 2012.
2. Nominations and self-nominations accepted by RSPO through February 15, 2013.
3. RSPO notifies those nominated by others and forwards nomination forms to them by February 18, 2013.
4. Nomination form submitted to RSPO March 1, 2013.
5. On the basis of research contributions and credentials, the College Research Committee will evaluate all nominee materials and make recommendations to the Provost April 1, 2013.
6. Provost notification of award recipient(s) by April 19, 2013.

Please contact RSPO at extension X2511 if you have any questions or need additional information.

2013 Outstanding Achievement in Service Award

This competitive award will be given to faculty whose record of service is deemed outstanding among others on this campus and is above and beyond what constitutes normal service activity at the College. Such excellence in service shall be defined as a distinguished level of service sustained above the normal expectation for advancement in rank. The nature of service must be sustained for at least five years and may include accomplishments in administrative work, service to off-campus populations, contributions to institutional change, institutional research, outreach to the community, external reviews, or other venues. The selection committee will also take into consideration demonstrated leadership and outreach activities on the campus, regionally or state-wide and the personal contributions of time in effectively promoting positive change through dedicated service activities.

ELIGIBILITY

Candidates for the 2013 Outstanding Achievement in Service Award will be drawn from full-time tenure-track teaching faculty (including library faculty) and full-time lecturers whose responsibilities include at least 50% teaching. A candidate must also have been employed at SUNY Cortland for at least five years. Distinguished SUNY Service Professors are not eligible for this award.

NOMINATIONS

Nominations will be accepted by submitting letters of nomination or recommendation that are addressed to Provost Mark Prus and forwarded to the Research and Sponsored Programs Office (RSPO). The nomination material will consist of a letter of nomination/recommendation (in hard copy or by email) that provides sufficient detail and justification in order to evaluate a nominees' excellence in service. The RSPO will notify nominees and request each candidate's vita and forward the nomination packet to a review committee. Self-nominations are not eligible for review.

TIMELINE

1. Announcement and call for nominations (December 19, 2012)
2. Nominations submitted to RSPO (February 18, 2013)
3. Nominee vitas due to RSPO (March 1, 2013)
4. Selection Committee Review (by April 4, 2013)
5. Awardee notification (April 19, 2013)

SELECTED AWARDEE

The OASA selection committee will be comprised of Distinguished SUNY Cortland Service Professors who will make a recommendation of a successful candidate to the Provost. The successful candidate will receive a $500 award and recognition at a campus reception on May 8, 2013.

QUESTIONS

Please contact the Research and Sponsored Programs Office at extension X2511 if there are questions about this award.