Research and Sponsored Programs Office

SUNY Cortland
P.O. Box 2000
Miller Building, Room 402
Cortland, NY, 13045

Phone: 607-753-2511
Fax:  607-753-5590

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Internal Grants

Introduction

The Internal Grant Programs (IGPs) are designed to support research in all areas represented on the campus, including fine arts, humanities, the social and behavioral sciences, the biological and physical sciences, and the various education and professional studies disciplines. Currently the IGPs include the Faculty Research Program (FRP), and UUP Programs when there is a negotiated contract for the Individual Development Awards Program (IDA) and Special Projects Fund/Nuala Drescher Awards. Academic Affairs Internal Support for Teaching, Research and Scholarship highlights the information that is found below in greater detail. The following information is designed to provide an overview of the internal funding available, to provide guidance for choosing the appropriate funding, as well as to assist the applicant with his/her submission.

General Overview

For the purposes of the IGPs, research is broadly defined as a two-step process that includes, first, the identification of a problem or question related to a specific discipline, and, second, an investigation of the proposed question using methods appropriate to the discipline. The task of the researcher is to seek answers to the question in an objective and/or an imaginative fashion. It is assumed that investigators in all disciplines seek answers to questions concerning problems in their fields; therefore, research proposals from all disciplines are encouraged and will receive equal consideration.

The IGPs are sponsored by the Research and Sponsored Programs Office, the Cortland College Foundation, and the State of New York/United University Professions Joint Labor/Management Committees. The Research and Sponsored Programs Office administers each IGP in accordance with the prime sponsor's funding requirements. The College Research Committee (CRC) serves as the peer review body for the Research Travel Grants and the Faculty Research Program, while the campus Professional Development Committee (PDC) serves as the peer review body for the Individual Development Awards Program and the Special Projects Fund.

CRC members are appointed by the Faculty Senate and have either been successful at obtaining funding for their own research or have had experience in reviewing proposals for an agency outside of the College (2006-08 College Handbook, pg. 10). All academic areas of the College are represented equally including: Education; Fine Arts and Humanities; Health, Physical Education, and Recreation; Library; Mathematics and Science; Professional Staff; and Social and Behavioral Sciences. The Associate Director of Research and Sponsored Programs, or designee, is an ex-officio member of the Committee. The College Research Committee also serves as a peer review body for limited proposal submissions.

The campus PDC functions to assure that internal grant programs funded by the State of New York in furtherance of the Agreement between the State of New York and United University Professions (UUP) are awarded consistent with the objectives of the State of New York/UUP Statewide Professional Development Committee. The College president appoints a minimum of three management staff and the campus UUP president appoints a minimum of three UUP members to serve as a joint labor management campus committee for the Individual Development Act and Special Project Fund programs.

Generally, the Internal Grant Programs are administered by RSPO which works in concert with the two Committees. Both Committees recognize that there are differing models of research and creative activity that are appropriate in each area, ranging from quantitative statistical models to more qualitative concepts of research. Past experience of both Committees has shown that there are some areas for which the normal research models are not appropriate. Thus, the guidelines for the IGPs established by the Committees over the years are designed to aid in the evaluation of proposals and to make decisions about support for the work. This is a difficult process and requires that criteria be used so that the limited funds available can be distributed as judiciously and carefully as possible. Ideally, for example, a panel of experts in the discipline would evaluate a person’s proposed work. Any member of a Committee is eligible to submit a proposal but will not participate in the evaluation or ranking of his or her own proposal.

Each of the IGP guidelines is meant to provide a consistent and fair method for arriving at decisions about funding for the various proposals. The committees believe that regardless of discipline it is possible for a person to write a thoughtful proposal expressing the nature of the problem being studied, some background to the project, the specific plan of work to be done, and a section on evaluation or summation of the intent of the proposed activities.

First-time applicants who would like assistance in preparing an IGP application are encouraged to contact the appropriate divisional member of the College Research Committee or campus Professional Development Committee member or the Research and Sponsored Programs Office. RSPO can also assist faculty in trying to match a first-time applicant with an individual who has successfully applied to previous IGP programs. RSPO and the CRC also organize an internal grants workshop each October to share informational strategies on successfully obtaining IGP awards.

 


Faculty Research Program (FRP)

Purpose: Stimulate research and scholarship among the full time faculty at SUNY Cortland.

Eligibility: Full time, tenure-track teaching faculty and professional staff.

Deadlines: To Dean's Office Friday, 1/30/15 - To RSPO Office Friday, 2/6/15

Effective Dates: July 1, 2015 — June 30, 2016

Total Funds Available: $25,000

Description:  Research is encouraged on the premise that active inquiry in one’s field fosters excellence.  An instructor’s firsthand involvement in current problems and methods of inquiry benefits all students, particularly those who go on to graduate school.  The intent of the program is to provide seed money for projects that are new and likely to lead to future funded research.  Awards generally range between $1,000 and $4,000 and may be used for personal compensation and/or research support.  Note that international faculty possessing an H1B Visa are assessed a fringe benefit rate on salaries of 42.67%.  As such, international faculty members are strongly encouraged to contact RSPO prior to completing the budget to discuss means to maximize the awards based on individual needs and visa status.  Awards to those with 12-month appointments support a replacement during the investigator’s project period.  Award recipients receiving a stipend cannot teach more than one session during the summer.  New faculty members are especially encouraged to apply. Application guidelines and application can be accessed by downloading one of the following files: 

  • FRP Guidelines and Application (Word) (PDF)
  • Hardware Request Form Research (Word) (PDF)
  • Procurement and Ownership of Technology Equipment (PDF)

 


UUP/Joint Labor Management Grant Programs

The Agreement between United University Professions (UUP) and the State of New York provides special grant opportunities for the professional development needs of SUNY Cortland employees covered under the UUP Bargaining Unit.

The New York State/United University Professions Professional Development Committee administers the Individual Development Awards (IDA) Program and the Calendar Year Employee Leave Program (formerly known as the Special Projects Fund Program). Detailed information about these programs, including eligibility requirements and applications, can be accessed at http://www.nysuup.lmc.state.ny.us/development/index.html.

Locally, SUNY Cortland’s Campus Professional Development Committee (PDC) serves as the peer review body for both of these programs. The PDC consists of three management members appointed by the College President and three UUP members appointed by the UUP Chapter President.


Individual Development Awards Program (IDA)

EFFECTIVE DATES:

July 2, 2013- July 1, 2014

Total Funds: $ 24,219

Deadline: Monday, January 27, 2014

Do not submit IDA Applications or Budget Summary Forms to Albany.  In addition, neither President Erik Bitterbaum’s signature nor UUP Chapter President Jamie Dangler’s signature is needed on any IDA Application.


PART-TIME EMPLOYEES COVERED BY THE AGREEMENT ARE PARTICULARLY ENCOURAGED TO APPLY.  PLEASE SHARE THIS NOTICE WITH YOUR PART-TIME COLLEAGUES.

 The State of New York/United University Professions Joint Labor-Management Statewide Professional Development Committee has allocated $24,219 to SUNY Cortland for the Individual Development Awards (IDA) Program for the period July 2, 2013 through July 1, 2014 .  The SUNY Cortland Campus Professional Development Committee (PDC) has established the following procedures for applying for benefits under this program.

IDA is intended to assist eligible employees in developing their full professional potential and in preparing for advancement.  IDA funding may be provided for enhancing teaching, research capabilities, and improving professional knowledge and skills.  All expenses must be incurred during the period July 2, 2013 through July 1, 2014. The maximum award under this program is $1,000.00.  Note that only one application encompassing one activity per applicant is permitted.

Further details about the program can be found online at http://www.nysuup.lmc.state.ny.us/development/individual.html, or in the Research and Sponsored Programs Office, 402 Miller, or in the UUP Chapter Office, B-18A Old Main and will move to B-5 Moffett effective December 26, 2011.  IDA applications are reviewed on campus by the PDC which makes all award decisions.  In accordance with the Agreement, the PDC intends to initially dedicate 15 percent ($3,633) of SUNY Cortland's IDA funds to eligible PART-TIME EMPLOYEESPART-TIME EMPLOYEES ARE PARTICULARLY ENCOURAGED TO APPLY.

You may download the application and budget summary at http://www.nysuup.lmc.state.ny.us/forms/app.html.  Application forms are also available in the Research and Sponsored Programs Office and in the UUP Chapter Office.  Completed applications with required attachments will be accepted until end of business on Monday, January 27, 2014 and should be submitted to:

 UUP Chapter Office
B-5 Moffett
Attn:  Professional Development Committee

 Do not submit IDA Applications or Budget Summary Forms to Albany.  In addition, neither President Erik Bitterbaum’s signature nor UUP Chapter President Jamie Dangler’s signature is needed on any IDA Application.

 Required application attachments include:

--an updated brief curriculum vita;

--a description of the project or activity including the type of event, event site, and sponsor;

--whether the employee is presenting a paper or formally participating and, if presenting a paper, the title of the paper and the nature of the presentation;

--letter of acceptance of the paper, poster, or other proposal or, if acceptance is pending, notification to the PDC as soon as possible;

--a statement describing how this project or activity will further the employee's professional development or otherwise assist in preparing for advancement;

--a brochure, announcement, or other relevant material describing the project or activity or, if material is not yet available, information should be sent to the PDC as soon as possible;

--a list of other grant support for the project or activity;

--a Budget Summary providing expenditures to be incurred to complete the project or activity.  (You may download the Budget Summary form at http://www.nysuup.lmc.state.ny.us/forms/budgetsum.html.)

 

Note that the PDC may request additional information from any applicant.  The Committee will review applications and send notices of award no later than mid-March 2014.

For more information about the program, contact Glen Clarke in the Research and Sponsored Programs Office at glen.clarke@cortland.edu or at ext. 2511 or Gretchen Herrmann in the Library at gretchen.herrmann@cortland.edu or at ext. 2899.


Nuala McGann Drescher Affirmative Action Leave Program

Who is eligible: Full-time, non-tenured, tenure-track employees who:

  • are minority group members, women, employees with a disability, OR Vietnam-era veterans AND
  • do not have permanent or continuing appointment AND
  • have at least a one-term renewal or prior service credit in a position eligible for permanent or continuing appointment AND
  • serve in positions in the State University Professional Services Negotiating Unit AND
  • who will be reviewed for permanent or continuing appointment beginning in the fall 2011 semester or later.

The New York State/United University Professions Joint Labor/Management Committees (NYS/UUP) office in Albany offers the Dr. Nuala McGann Drescher Affirmative Action/Diversity Leave Program for leaves commencing during the Spring 2011 semester. Full-time, non-tenured, tenure-track employees who meet the five bulleted conditions above are eligible to apply. Employees who are nearer their tenure review date will be given particular priority.

The types of support available to a Drescher Leave awardee include:  payment of the employee's regular salary by the campus; salary for a replacement; tuition and fees for course work; registration fees for conferences and workshops; course-related supplies and, travel and related expenses for research or study.  Full details of the program are available in the Research and Sponsored Programs Office (RSPO), Miller Building, Room 402, or at the NYS/UUP website (http://www.nysuup.lmc.state.ny.us/diversity/drescher.html).

The SUNY Cortland process for campus endorsement of a proposed Drescher application for a leave commencing during the Fall 2014 is as follows. Any application submitted to Albany will be submitted by SUNY Cortland, not by the applicant.

Applicants should submit a complete application as described here to RSPO on or before February 14, 2014. A Complete application to RSPO consists of:

  • a completed Application Form (signed by the applicant, but signatures of the Campus President (or Designee) and UUP Chapter President are not needed);
  • copies of all of the applicant’s appointment letters (initial, renewal(s), and current);
  • a list of other grant support and the value of that other grant support;
  • an eligible project or activity (see below);
  • a detailed timeline with dates for completing various phases of the proposed project or activity;
  • a completed Budget Summary, (signed by the applicant, but signatures of the Campus President (or Designee) and UUP Chapter President are not needed);
  • a signed statement affirmatively stating that the applicant will return to SUNY Cortland for the Fall 2011 semester if awarded a Drescher Leave;
  • a signed statement affirmatively stating that the applicant does or does not elect to stop her or his tenure clock during an awarded Drescher Leave.

Do not include the following elements of the application as described in the program guidelines or on the application when submitting an application to RSPO.  These elements will only be needed for any application submitted by SUNY Cortland to Albany on or before the statewide deadline of March 3, 2014.

  • a signed certification from the campus president or designee attesting that the employee qualifies for eligibility as a minority group member, a woman, an employee with a disability, or a Vietnam-era veteran.
  • a letter of endorsement for full-time leave by the campus president or designee.
  • a signed statement from the campus president or designee indicating the campus's financial contribution of at least 40% of replacement and other leave costs.
  • a financial statement from the campus fiscal officer indicating the cost of salary for a replacement for the duration of the leave.
  • Campus President (or Designee) signature on the application.
  • Campus President (or Designee) signature on the budget summary.
  • UUP Chapter President signature on the application.
  • UUP Chapter President signature on the budget summary.

The Provost and Vice President for Academic Affairs and/or designee(s) will review all applications received in RSPO by February 14, 2014. This process may or may not lead to campus endorsement of one or more proposed applications. Any endorsed application will be forwarded to Albany, with all other required application elements, in time to meet the statewide deadline of March 3, 2014.

Eligible projects or activities are those:  that assist the applicant in meeting one or more criteria established in Article XII, Evaluation and Promotion of Academic and Professional Employees, of the Policies of the Board of Trustees; that require full-time leave from professional obligations for at least one semester; and, that can be completed prior to the applicant being reviewed for permanent or continuing appointment.  Consideration will be given to areas of Scholarship and Mastery of Specialization including, but not limited to, the following projects or activities:

  • Pure, applied and historical research.
  • Preparation of manuscripts or other materials for publication.
  • Invention or innovation in professional, scientific or technical areas.
  • Residencies to complete credentialing appropriate to the requirements for continuing or permanent appointment.
  • Course work not covered by Article 49 Program for Tuition Assistance, of the New York State/United University Professions Agreement, or a SUNY tuition waiver.
  • Curriculum development.
  • Grant proposal development.
  • Internships, workshops, and conferences specifically related to the applicant's approved activity.

Prospective applicants are strongly encouraged to make their supervisor and departmental chair/supervisor and departmental/unit colleagues aware of their intention to apply for a Drescher Leave so that the department/unit has ample time to consider how best to maintain optimal operations during the leave if granted.

Please note that there are no current provisions for Drescher Leaves commencing in Fall 2011 or later because the current Agreement between the State of New York and United University Professions expires on July 1, 2011. Future opportunities will be announced if and as they become available.

If you have any questions or need additional information, please contact Glen Clarke in RSPO at ext. 2511.


ADDITIONAL NYS/UUP JOINT LABOR-MANAGEMENT PROGRAMS:


Technology Grants Program

This program supports projects and activities that positively influence the academic environment through technology. It is designed to improve access to existing technological tools and provide training in the utilization and application of technology to enhance educational opportunities.

Objective

The Technology Grants Program provides funding to facilitate projects or activities that positively affect employment through the application of technology, especially those projects or activities that may impact multiple campuses.

Eligibility

  • Full-time and part-time employees, including campus groups or committees, from a single campus or multiple campuses.
  • A proposed project or activity that will enhance the use of technology in the workplace, especially on multiple campuses.
  • A financial contribution of a minimum of 40% of the total project or activity expenses from each campus involved. Joint Labor-Management Committees' funds that have been awarded to the campus should not be included as part of the campus's contribution.

Application Process

A completed Application, with attachments, may be submitted at any time, but at least 45 days prior to the commencement of the project or activity.

Attachments:

  • A fully developed project or activity.
  • A letter of endorsement by each campus president or designee.
  • A letter from each campus president or designee indicating the campus's financial contribution of a minimum of 40% of the total project or activity expenses.
  • Budget Summary. Provide expenditures to be incurred to complete the project or activity.
  • Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received.


Campus Grants Program

This program is intended to supplement campus funding for projects or activities for single or multi-campus projects that would develop or enhance labor and management cooperative problem solving in the areas of professional development, creative use and understanding of technology, safer working conditions, employment security and understanding and facilitating diversity in the workplace.

Objective

The Campus Grants Program is intended to supplement campus funding for projects or activities that would develop or enhance cooperative problem solving, professional development, creative use and understanding of technology, safer working conditions and understanding and facilitating diversity in the workplace. The possibility of providing salary for a replacement, extra-service payments, or hourly payment for secretarial, clerical, or assistants' help will be considered provided such requests are fully justified. The maximum amount awarded per application is $15,000. Larger amounts may be considered in special circumstances.

Eligibility

  • An individual employee, a campus group or committee, or a multi-campus group or committee.
  • A project or activity that is designed to meet the needs of multiple full-time and/or part-time employees at a single campus, at multiple campuses, or statewide.
  • A commitment of a campus financial contribution of a minimum of 40% of the total cost of the project or activity. Joint Labor-Management Committees' funds that have been awarded to the campus's should not be included as part of the campus contribution.
  • Proposals that include the following:
    • Evidence of programmatic or professional need.
    • Whether the project or activity has been available before on campus, newly conceptualized, or successful elsewhere.
    • A description of the tangible and measurable results expected with details of the method of reporting and evaluation to be employed.
    • A time schedule for implementation, including dates and methods to achieve the project or activity goals.
    • The expected impact on the target group and negative consequences if any, of not being able to carry out the project or activity.
    • Labor-management endorsement.
    • A list of outside vendors or experts, if any, and how they will be selected.
  • Particular consideration is given to projects or activities that:
    • Are innovative, can be replicated and are cost effective.
    • Affect multiple campuses and the greatest number of bargaining unit employees.
    • Request start-up costs only and demonstrate locally funded continuance of the program or activity in the future, if appropriate.
    • Reflect campus monetary support greater than 30%.
    • Are pilot programs that will be subsequently funded exclusively through campus resources and impacts a significant number of employees.

Application Process

A completed Application, with attachments, must be submitted at least 45 days prior to the commencement of the project or activity.

Attachments:

  • A proposed project or activity described under Eligibility.
  • A detailed statement from the campus president or designee indicating the campus's financial contribution of a minimum of 40% of the cost of the project or activity.
  • A list of other grant support, if any.
  • A letter of endorsement by the campus president or designee and the chapter president.
  • Budget Summary. Provide expenditures to be incurred to complete the project or activity.
  • Additional information may be requested by the Committee.

Program Evaluation

A Program Evaluation must be submitted within 30 days of completing the project or activity. If the funded project or activity has already been completed at the time of the award, the evaluation must be completed within 30 days of the award notification. The Committee may postpone taking action on subsequent applications submitted by the award recipient until the Program Evaluation is received


OTHER PROGRAMS OFFERED BY NYS/UUP JOINT LABOR-MANAGEMENT COMMITTEES:

 Please visit the JLMC website at www.nysuup.lmc.ny.gov frequently for program updates, guidelines, and deadline dates for other programs.

2014 Outstanding Achievement in Research Award

 

This competitive award will be given to faculty or professional staff members whose record of research achievements are deemed outstanding among others on this campus. Evidence for research achievements may include accomplishments in all the creative and performing arts as well as traditionally considered scholarly productivity and publications. The Awardee will be selected based upon at least five years of research related activities at SUNY Cortland (i.e. publication record, external and internal grant activity, external recognition for research activities such as honors and appointments of distinction, performances or exhibitions, and student participation in faculty and/or professional staff research). The Awardee(s) will receive a $500 award and recognition at a campus reception in May 7, 2014.

ELIGIBILITY

Candidates for the 2014 Outstanding Achievement in Research Award will be drawn from full-time tenure-track faculty (including library faculty) and professional staff members. Past awardees are not eligible for this award.

NOMINATION FOR AWARDS

Self-nominations and nominations from other SUNY Cortland faculty and professional staff will be accepted. The names and departments of nominees should be sent to Amy Henderson-Harr, Research and Sponsored Programs Office, 402 Miller on or before February 24, 2014.

PROCESS

Those nominees who wish to be considered for the 2014 Outstanding Achievement in Research Award, must complete a nomination form and obtain a letter of support from the Department Chair or School Dean (for faculty), or from the Director or Division Head (for librarians and professional staff). The completed nomination form includes: publication record; external and internal grant activity; a listing of awards and achievements; external recognition for research activities such as honors and appointments of distinction; performances and/or exhibitions, works in progress, participation in conferences or professional meetings, student participation in faculty research; and a brief synopsis of contributions. All completed nomination forms will be considered by the College Research Committee which will make recommendations of Awardees to the Provost.

  1. Announcement and call for nominations made on January 20, 2014.
  2. Nominations and self-nominations accepted by RSPO through February 24, 2014.
  3. RSPO notifies those nominated by others and forwards nomination forms to them by February 26, 2014.
  4. Nomination form submitted to RSPO March 24, 2014.
  5. On the basis of research contributions and credentials, the College Research Committee will evaluate all nominee materials and make recommendations to the Provost April 17, 2014.
  6. Provost notification of award recipient(s) by April 24, 2014.

Please contact RSPO at extension X2511 if you have any questions or need additional information.


2014 Outstanding Achievement in Service Award

 

This competitive award will be given to faculty whose record of service is deemed outstanding among others on this campus and is above and beyond what constitutes normal service activity at the College. Such excellence in service shall be defined as a distinguished level of service sustained above the normal expectation for advancement in rank. The nature of service must be sustained for at least five years and may include accomplishments in administrative work, service to off-campus populations, contributions to institutional change, institutional research, outreach to the community, external reviews, or other venues. The selection committee will also take into consideration demonstrated leadership and outreach activities on the campus, regionally or state-wide and the personal contributions of time in effectively promoting positive change through dedicated service activities.

ELIGIBILITY

Candidates for the 2014 Outstanding Achievement in Service Award will be drawn from full-time tenure-track teaching faculty (including library faculty) and full-time lecturers whose responsibilities include at least 50% teaching. A candidate must also have been employed at SUNY Cortland for at least five years. Distinguished SUNY Service Professors are not eligible for this award.

NOMINATIONS

Nominations will be accepted by submitting letters of nomination or recommendation that are addressed to Provost Mark Prus and forwarded to the Research and Sponsored Programs Office (RSPO). The nomination material will consist of a letter of nomination/recommendation (in hard copy or by email) that provides sufficient detail and justification in order to evaluate a nominees' excellence in service. The RSPO will notify nominees and request each candidate's vita and forward the nomination packet to a review committee. Self-nominations are not eligible for review.

TIMELINE

  1. Announcement and call for nominations (January 20, 2014)
  2. Nominations submitted to RSPO (February 24, 2014)
  3. Nominee vitas due to RSPO (March 24, 2014)
  4. Selection Committee Review (by April 17, 2014)
  5. Awardee notification (April 24, 2014)

SELECTED AWARDEE

The OASA selection committee will be comprised of Distinguished SUNY Cortland Service Professors who will make a recommendation of a successful candidate to the Provost. The successful candidate will receive a $500 award and recognition at a campus reception on May 7, 2014.

QUESTIONS

Please contact the Research and Sponsored Programs Office at extension X2511 if there are questions about this award.