Cross-Registration Policies and Guidance
The State University of New York established SUNY-wide cross-registration in order to provide undergraduate students with a wider array of course options. The cross-registration policy is intended to address one or more of the following to: (1) strengthen an academic program by including a course or courses not taught by the home institution; (2) resolve a course scheduling conflict that delays timely program completion; or (3) utilize existing faculty, facilities, and resources more efficiently.
You are permitted to cross-register at state-operated campuses and Community Colleges subject to the policies listed below, and the policies of the host institution. Excluded are: (1) instructional arrangements with CUNY or independent/private colleges and universities; (2) academic programs jointly offered by more than one SUNY campus; (3) SUNY’s statutory colleges at Cornell and Alfred Universities, (4) instructional arrangements between Environmental Science and Forestry (ESF) and Syracuse University; (5) State-Operated branch campuses co-located with a SUNY community college; (6) Study Abroad programs; and (7) International Programs.
- Cross-registration must be completed and approved by the Associate Dean and Registrar at SUNY Cortland no later than December 1 for spring Courses and July 15 for fall courses. Certificates of residency (if applicable) must be provided to SUNY Cortland at least one week prior to the start of class at the host institution.
- Cross-registered courses are accepted as transfer credit at SUNY Cortland.
- SUNY Cortland’s limits on transfer courses still apply. Cross-registered courses are transfer courses and are not calculated as courses in residence.
- You must be in good standing at SUNY Cortland, and cannot be on academic probation.
- Students will be included in the statewide consortium agreement. This agreement requires that you maintain full time enrollment (a minimum of 12 hours) in total to cross-register. Please note that repeated courses cannot be calculated in the required 12 hours of registration.
(This rule became effective August 2017. New applicants will be required to be full time across both institutions effective in Spring 2018.)
- You are limited to six (6) credits of undergraduate cross-registered coursework per semester. There are no exceptions to this limit, and additional program limits may apply. Please consult your advisor.
- You must have the approval of both SUNY Cortland and the host institution to finalize registration. You are responsible for ensuring that the course(s) meet the requirements for the degree. If you change your major or minor, the cross-registered courses may fail to count toward degree requirements.
- Even if you have the permission of the instructor, or have satisfied all pre-requisites/co-requisites necessary for enrollment at the host institution, you must still complete the registration process through the appropriate offices at the host institution to be considered officially registered in a course. Students are responsible for registration.
- Registration dates and deadlines vary by college. You are responsible for contacting the host institution for registration related dates and deadlines, and determining which office(s) are responsible for signing your form.
- Registration is the responsibility of students. You must check with the host institution to confirm how they plan to process your form, enrollment, and determine if there is any necessary additional information or paperwork required to complete the process. You must also determine who you must contact if your enrollment changes, or you choose to withdraw.
- You will be responsible for the attendance and academic requirements of the course even if home and host calendars and policies do not coincide.
- All course-related fees in excess of tuition remain a student responsibility (e.g., lab fees, distance learning fees, supplies). These fees are not covered in the cross-registration agreement. Additional voluntary fees such as parking, gym fees and student use fees are the responsibility of the student if required by the College.
- Your signature on the Cross-Registration Agreement is considered approval for the host institution to automatically release grades/transcripts to your home institution at the end of the semester. This also permits the home and host to communicate regarding your academic and financial record. Your signature on the Cross-Registration Agreement also indicates your agreement to abide by all regulations imposed by the host institution (parking, attendance, library rules, etc.). In addition, the host institution may apply rules and regulations to incoming students as they deem necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register.
- You must adhere to SUNY Cortland’s Code of Student Conduct while cross-registered or attending other institutions as a SUNY Cortland student.
- Enrollment changes may impact your eligibility for financial aid for the current term and/or future terms, (e.g. dropping below full-time). Please consult the Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards before making any changes to your schedule. You are required to notify the SUNY Cortland Registrar and the host institution if your enrollment status changes. Changes in enrollment may impact your financial aid, and may result in tuition and fees being due to the host institution. Please be advised that if you drop below full-time at your home institution, you may be liable for tuition at the host institution.
- You are responsible for notifying the appropriate offices on BOTH campuses if you withdraw from any course(s) within 5 business days. Failure to do so can result in a failing grade at the host institution. SUNY Cortland students must notify their advisor and the SUNY Cortland Registrar in writing within 5 business days.
- Home institution students will have priority for courses at the college or university, so popular courses may be closed to cross-registrants because of space limitations.
- Any Health Center (immunization/records/physical exam, etc.) requirements must be met at BOTH institutions, even if they differ. Students failing to meet these requirements may be liable for tuition and fees.
- If you are cross-registering at a Community College host, you must file residency documents at the Community College. Students will need to provide a Certificate of Residency (obtained from the county of your permanent residence). You must also supply SUNY Cortland with a copy of the certificate of residency at least one week prior to the start of classes to finalize cross-registration.