SUNY Cross-Registration Policies and Guidance

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Cross-Registration Policies and Guidance

The State University of New York established SUNY-wide cross-registration in order to provide undergraduate students with a wider array of course completion options.

Visiting Students

Visiting students are welcome to attend SUNY Cortland under the SUNY-wide cross-registration agreement.  The agreement permits students to cross-register at Cortland when they are matriculated at another SUNY school (the home school). To apply, complete the online SUNY Cross Registration Application.

  • When completing the application, you must provide a current transcript. The transcript will be used to determine your eligibility for a course.  Applications will not be considered when a transcript is not provided.

  • Courses must be applicable toward your degree. You should be able to demonstrate that a lack of course availability at your home institution will result in increased time to your degree.

  • You will self-register.  You may register during the first week of classes in Fall and Spring. The cross-registration application does not initiate registration or attendance tracking.  Please learn more about the registration process on our visiting student page.

Cortland Students

You are permitted to cross-register at state-operated campuses and Community Colleges subject to the policies listed below, and the policies of the host institution.   You may not cross-register for CUNY or independent/private colleges and university courses, academic programs jointly offered by more than one SUNY campus, SUNY’s statutory colleges at Cornell and Alfred Universities, instructional arrangements between Environmental Science and Forestry (ESF) and Syracuse University, State-Operated branch campuses co-located with a SUNY community college, Study Abroad programs, and International Programs. SUNY Cortland also has local residency requirements and policies that may apply.  See especially:

Cortland Student Deadlines

All cross-registration obligations, including the Permission to Transfer process must be finalized by:

  • December 1 for Spring courses

  • August 1 for Fall courses

  • At this time, SUNY Cortland does not permit cross-registration or utilize a cross-registration consortium agreement during non-compulsory terms such as Summer and Winter session.  

The Basics

  • Cross-registered courses are accepted as transfer credit at SUNY Cortland.  SUNY Cortland’s limits on transfer courses apply to cross-registration courses, as do all articulation policies.

  • You must be in good standing at SUNY Cortland and cannot be on academic probation, contract or suspension. You must not have any disciplinary obligations, and you must adhere to SUNY Cortland’s Code of Student Conduct while cross-registered or attending other institutions as a SUNY Cortland student.
  • Students receiving any form of financial aid must maintain full time enrollment (a minimum of 12 hours) at SUNY Cortland to cross-register, in accord with our existing campus full time enrollment policies. Please note that repeated courses cannot be calculated in the required 12 hours of registration
  • You are limited to six (6) credits of undergraduate cross-registered coursework per term. There are no exceptions to this limit, and additional program limits may apply.  Please consult your advisor.
  • You will petition for cross-registration using the online SUNY Cross Registration Application.

Requirements at the Host School

  • If the course satisfies a Cortland requirement, prerequisites for the equivalent course must be completed. Any prerequisites or additional requirements established by the host must also be met.
  • You must complete the registration process through the appropriate offices at the host institution to be considered officially registered in a course. Students are responsible for registration. SUNY Cortland does not register you for courses at the host.
  • Registration dates and deadlines vary by college. You are responsible for contacting the host institution for registration related dates and deadlines, and determining which office(s) are responsible for signing your form. You will be responsible for the attendance and academic requirements of the course even if home and host calendars and policies do not coincide.

  • All course-related fees in excess of tuition remain a student responsibility (e.g., lab fees, distance learning fees, supplies). Additional voluntary fees such as parking, gym fees and student use fees are the responsibility of the student as well in accord with the host campus policies or the cross-registration policy.

  • You agree to abide by all regulations imposed by the host institution (parking, attendance, library rules, etc.). In addition, the host institution may apply rules and regulations to incoming students as they deem necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register.

  • Any Health Center (immunization/records/physical exam, etc.) requirements must be met at the host. Students failing to meet these requirements may be liable for tuition and fees.

Record Sharing

  • Your completion of the Cross-Registration form grants approval for the host institution to automatically release grades/transcripts to your home institution at the end of the semester.

  • Applying for cross-registration also permits the home and host to communicate regarding your academic and financial record.

Enrollment Changes While Cross-Registered

  • Enrollment changes may impact your eligibility for financial aid for the current term and/or future terms, (e.g. dropping below full-time). Please consult the SUNY Cortland Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards before making any changes to your schedule.

  • Changes in enrollment may impact your financial aid, and may result in tuition and fees being due to the host institution. Please be advised that if you fail to meet the requirements to enroll, you may be liable for tuition at the host institution.
  • You are responsible for notifying the appropriate offices on BOTH campuses if you withdraw from any course(s) within 5 business days. SUNY Cortland students must notify their advisor and the SUNY Cortland Registrar in writing within 5 business days. If you fail to continue to meet the requirements to enroll, you may be liable for tuition at the host institution.

Community College Attendance

  • If you are cross-registering at a Community College host, you must file residency documents at the Community College.

  • Students must provide a Certificate of Residency to SUNY Cortland (obtained from the county of your permanent residence) when applying to cross-register. Approval for cross-registration will not be granted if a Certificate of Residency is not provided.