Email signatures should present a unified, professional appearance on official College communications.
When representing yourself as part of the College, one of the external email signatures should be used on every email you send. Day-to-day emails between coworkers can be abbreviated. Keep it simple and include only essential information.
Colors: Use black letters on a white background; SUNY Cortland may be in red.
Confidentiality: The confidentiality note can be included as needed.
Fonts: Agenda-Regular, the College's primary font, is preferred. It may be downloaded from the Tech Help tab in myRedDragon. Helvetica and Arial are acceptable if Agenda-Regular is unavailable. Decorative or script fonts as well as italic or bold styling should not be used.
Gender Pronouns: The following gender pronoun preferences may be indicated after your name: she, her, hers; he, him, his; they, them, their.
Graphics/Logos/Photos: Avoid logos, photos or graphics; they increase file size and appear as attachments.
Quotes: No quote(s), apart from in the body of a message, should be used in SUNY Cortland email correspondence.
Social Media: Include social media links in plain text without icons. When including social media links, choose the College's or that of your department, office or center.
Taglines: Avoid taglines, promotional messages or quotes; they may be perceived as College-wide statements. Exceptions may be made in the case of short-term College-wide initiatives. These messages must be submitted to the Marketing Committee for approval and must include proposed text and/or graphic elements and a plan for distribution and expiration of the promotion. Each initiative must meet brand and editorial style guidelines and have a hard expiration date before being considered.
URL: Only URLs related to your work at SUNY Cortland are permitted; http:// or www. are no longer required.
Robert Smith '14
Assistant Men's Lacrosse Coach
Park Center, Room 1212
Any of the following options may be added to the minimal signature.
Tajik L. Arun M ’10, Ed.D. (he, him, his - optional)
Vice President, Student Affairs
Division of Student Affairs
Corey Union, Room 407-A
P.O. Box 2000
Cortland, NY 13045-0900
O: 607-753-2011 | F: 607-753-9898 | C: 607-753-1234
If you'd like assistance setting up your email signature, please email The Help Center or call 607-753-2500.
General questions about email signatures can be addressed by the Marketing Office, 607-753-2519.