Email Signature

Refrain from using the following in an email signature:

  • quotes
  • photos/images/graphics
  • backgrounds/wallpapers

Email signature template:

Name * (with optional academic degree or SUNY Cortland class year)
Campus Title *  
Department, division or school *   (up to two lines; use minimal number of lines)
SUNY Cortland  * (may use red to highlight College name)
Office Location *  
Mailing address line 1 (optional)
Mailing address line 2
Office phone number: *  
Fax Number: *  
Work cell phone number: (optional)
Email address *  
Web address * (department, office or SUNY Cortland home page)
Disclaimer statement * (should be two point sizes smaller than the rest of the email text)

* Indicates required information

Example with required information:

Mary Q. Employee
Associate Professor
Academic Department
SUNY Cortland
Building Name, Room 123
Office: 607-753-2011
Fax: 607-753-1234
mary.employee@cortland.edu
cortland.edu

Confidentiality Note: This email may contain privileged and confidential
information that should not be copied or forwarded without consent.

Example with optional information:

Mark Q. Employee ’71, Ph.D.
Assistant Program Coordinator Majors/Minors
Division of Academic Affairs
SUNY Cortland
Building Name, Room 123
P.O. Box 2000
Cortland, NY 13045-0900
Office: 607-753-2011
Fax: 607-753-1234
Cell: 607-753-9999
mark.employee@cortland.edu
cortland.edu

Confidentiality Note: This email may contain privileged and confidential
information that should not be copied or forwarded without consent.

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