Email Signatures

Email signatures should present a unified, professional appearance on official College communications. 

When representing yourself as part of the College, one of the external email signatures should be used on every email you send. Day-to-day emails between coworkers can be abbreviated. Keep it simple and include only essential information. 

Colors: Use black letters on a white background; SUNY Cortland may be in red.

Confidentiality: The confidentiality note can be included as needed.

FontsAgenda-Regular, the College's primary font, is preferred. It may be downloaded from the Tech Help tab in myRedDragon. Helvetica and Arial are acceptable if Agenda-Regular is unavailable. Decorative or script fonts as well as italic or bold styling should not be used.

Gender Pronouns: The following gender pronoun preferences may be indicated after your name: she, her, hers; he, him, his; they, them, their.

Graphics/Logos/Photos: Avoid logos, photos or graphics; they increase file size and appear as attachments.

Quotes: No quote(s), apart from in the body of a message, should be used in SUNY Cortland email correspondence.

Social Media: Include social media links in plain text without icons. When including social media links, choose the College's or that of your department, office or center.

Taglines: Avoid taglines, promotional messages or quotes; they may be perceived as College-wide statements. Exceptions may be made in the case of short-term College-wide initiatives. These messages must be submitted to the Marketing Committee for approval and must include proposed text and/or graphic elements and a plan for distribution and expiration of the promotion. Each initiative must meet brand and editorial style guidelines and have a hard expiration date before being considered.

URLOnly URLs related to your work at SUNY Cortland are permitted; http:// or www. are no longer required.

External Signatures

For each email signature option listed below, a button is provided to copy the generic template for the signature. To use that signature, use the copy button and paste the template into your email client as the signature. Then, replace the generic information with your information, and add/remove any optional fields as desired.

Minimal Signature

Robert Smith '14
Assistant Men's Lacrosse Coach
SUNY Cortland
Athletics Department
Park Center, Room 1212


Any of the following options may be added to the minimal signature.

  • Gender pronouns
  • SUNY Cortland in red
  • College mailing address
  • Fax and cell phone numbers
  • Email address
  • URL
  • Social media links
  • Confidentiality Note

Extended Signature with all Options

Tajik L. Arun M ’10, Ed.D. (he, him, his - optional)
Vice President, Student Affairs
SUNY Cortland
Division of Student Affairs
Corey Union, Room 407-A
P.O. Box 2000
Cortland, NY 13045-0900
O: 607-753-2011 | F: 607-753-9898 | C: 607-753-1234

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Confidentiality Note: This email may contain privileged and confidential information that should not be copied or forwarded without consent.


If you'd like assistance setting up your email signature, please email The Help Center or call 607-753-2500.

General questions about email signatures can be addressed by the Marketing Office, 607-753-2519.