Policies and Procedures

• The policy and procedure documents are in a series of PDF files. You will need Adobe Acrobat Reader to access these files. If you are visually impaired and using a screen reader, you may need to download the latest Acrobat Reader from Access Adobe. If you are unable to access the information, please phone the Human Resources Office at (607) 753-2302 to request a printed version of these items.

Acronyms - Common SUNY HR acronyms defined (PDF)

Accrual Usage:

• Accrual Use Policy
• Maximum Vacation Accrual Policy

Acquired Immune Deficiency Syndrome Policy (AIDS)

Affirmative Action Policy

Age Discrimination in Employment Policy

Alternative Work Schedules (AWS) - CSEA, PEF, UUP Professionals, M/C

• AWS Policy and Procedures (PDF)
• AWS Option Examples (PDF)
• AWS Application Form (PDF)
• AWS Appeal Form (PDF)

Blood Donation Leave Policy

Cellular and Desk Telephone Policy

Cellular Phone Allowance Policy

• Policy Statement            
• Schedule of Allowance
• Cellular Phone Allowance Form (PDF) (Word)

Change In Professional Obligation

• Change in Professional Obligation Policy (PDF)
• Change in Professional Obligation Request Form (PDF)

Chemical Safety Policy

Classified Employee Handbook - CSEA, Council 82, PEF

Code of Ethics Policy

Collective Bargaining Unit Agreements (Union Contracts)

College Handbook

Compensation Manual for Professional Positions (PDF)

Computer Use Policy

Confidentiality - Agreements for Employees/Volunteers/Interns - Samples

• Confidentiality Policy
• FERPA Records Fill in the Blank Statement (PDF)
• General Records Fill in the Blank Statement (PDF)

Consensual Relationships Policy

Cortland Plan for Internal Promotions Policy (PDF)

Domestic Violence and the Workplace

• Policy Statement - Domestic Violence and the Workplace (PDF)
• List of Resources - Domestic Violence and the Workplace (PDF)

Driver's License Policy

Drug Free Workplace Policy

• Alcohol & Drug Brochure

Email Policy - Official Email Account for Communication (PDF)

Emergency Closing Policies - Memo issued Nov. 25, 2009 (PDF)

Employee Bill of Rights Policy

Employees with Disabilities (ADA) Policy

Essential Personnel Policy

Ethics in State Government Policy

Exit Procedure Policy

Extra Service Guidelines - Statewide Guidelines (PDF)

Faculty Utilization of Secretarial Services Policy - Revised Dec, 2008 (PDF)

Family Medical Leave (FMLA) Policy

Firearms Policy

Fire Safety Policy

Full-time Lecturers

• Personnel Actions Calendar (PDF)
• Full-time Lecturer Agreement (rev. 6/2004) (PDF)
• Application Checklist (PDF)

H1N1/Flu Policy and Procedures

Handbook for Part-time Academics and Professionals (Revised 2012)

Harassment and Violence Policies

Holiday Schedule - 2013

Hurricane Sandy Leave Donation, Expires February 5, 2013

Internal Control Law Policy

Leave Enhancement Program (Calendar Year Obligation Employees Only)

• Leave Enhancement Policy (PDF)
• Leave Enhancement Form (PDF)

Leave of Absence Without Pay Policy

Liability Claims Policy

Medical Emergencies Policy

Military Leave Policy

Off-Campus Employment Policy

Over 40 Comp Time Program for CSEA, PEF Employees - Program Description (PDF)

Parental/Child Care Leave Policy

Parking Permit Policy

Personal Use of State Equipment & for Union Activity Policy

Phased Retirement Program for Eligible FT Faculty and Professional Staff

• Phased Retirement Policy (PDF)
• Phased Retirement Application (PDF)
• Phased Retirement Assignment/Work Schedule (PDF)

Policies of the Board of Trustees

Policy on Lending College Property

• Form - Loan of College Property

Political Activities Policy

Property Policy 

Protective Equipment/Dress for Personal Safety Policy

Public Officers Law (PDF)

Resignation Policy

• Classified Resignation Policy (PDF)
• Unclassified Resignation Policy (PDF)

Review of Personnel History File Policy

Right To Know Policy

Sexual Harassment Policy

Sexual Orientation Policy

Social Media Policy

Smoking Policy

Student Employment

• Student Employment Related Policies and Procedures

Temporary Salary Increases - Professional Employees UUP/MC

Training and Development Policy

Unclassified Employee Handbook - Management Confidential / UUP

UUP Professional Request for Salary Increase or Promotion

• Instructions and Procedures (PDF)
• Guidelines (PDF)
• Request for Review for Salary Increase or Promotion (blue paper)
• Request for Appeal of Salary Increase or Promotion (blue paper)

Vendor Solicitation Policy

Veterans (Vietnam Era and Special Disabled) Policy

Voluntary Reduction in Work Schedule (VRWS) for Classified Employees

• Classified VRWS Guidelines (PDF)
• Classified VRWS Appendix A (PDF)
• Classified VRWS Application (PDF)

Voluntary Reduction in Work Schedule (VRWS) for UUP  Employees

• UUP VRWS Application Form (PDF)
• UUP VRWS Guidelines (PDF) 

Workers' Compensation Reporting

• WC Injury/Illness Reporting Procedures (PDF)
• WC Injury/Illness Reporting Form (PDF)

Workplace Violence Policy and Procedure

• Policy and Procedures (PDF)
• Training Handout
• Appendix A - Workplace Violence Advisory Team (PDF)
• Appendix B - Crisis Counseling (PDF)