Information may be shared by a school official in furtherance of her/his duties for educational purposes. When information is requested by non-school officials, the request must be reviewed according to the following criteria. There are two categories of student information relevant to this policy. The first, Personally Identifiable Information, is data that SUNY Cortland will not share without written consent of the student. The second, Directory Information, is data that may be shared without written consent of the student. Exceptions are possible based on federal and state legal statutes.
Disclosure of directory information is discretionary rather than mandatory. SUNY Cortland has the right to disclose Directory Information to some persons/entities but not others. Requests for student directory information that meet a legitimate College interest, and which are in compliance with Information Resources security policies, must be addressed to the Registrar's Office for approval.
Personally Identifiable Information (consent needed)
- Email addresses that are not assigned by SUNY Cortland
Date and place of birth
Social Security number
Campus ID or digital identity
Grades including mid-semester evaluations
Schedule of classes
Vehicle registration plate number
Driver's license number
Credit card numbers
Name(s) of student family members
Address(es) of student family members
Directory Information (no consent needed for release)
Telephone number(s) (other than local number as listed in the Campus Information Directory)
SUNY Cortland e-mail address
Local telephone number as listed in Campus Information Directory
Local Address as listed in Campus Information Directory
Individual photograph or electronic image
Age in years (does not include birthdates of individual student)
School of Study
Dates of attendance
Honors, awards, special recognitions, scholarships
Participation in officially recognized college activities, events, and sports
Height and weight (student athletes only)
Student's most recent educational institution attended
Student Request for Confidentiality
Any student who wishes his/her directory information to be unlisted must submit a written request to the Registrar - advisably by the end of the first week of the semester. Thereafter, the student's directory information will remain unlisted until the student requests otherwise.
Consent to Use of Photographic Images
Registration as a student and attendance at or participation in classes and other campus and College activities constitutes an agreement by the student to the College's use and distribution (both now and in the future) of the student's image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such classes and other campus and College activities.