Personally Identifiable Information

Information may be shared by school officials in furtherance of their duties for educational purposes. When information is requested by non-school officials, the request must be reviewed according to the following criteria. There are two categories of student information relevant to this policy. The first, Personally Identifiable Information, is data that SUNY Cortland will not share without written consent of the student. The second, Directory Information, is data that may be shared without written consent of the student. Exceptions are possible based on federal and state legal statutes.

Disclosure of directory information is discretionary rather than mandatory. SUNY Cortland has the right to disclose Directory Information to some persons/entities but not others. Requests for student directory information that meet a legitimate College interest, and which are in compliance with Information Resources security policies, must be addressed to the Registrar's Office for approval.

Personally Identifiable Information (consent needed)

• Email addresses that are not assigned by SUNY Cortland
  Date and place of birth
  Social Security number
  Campus ID or digital identity
  Citizenship
  Race
  Gender
  Religion
  Grades including mid-semester evaluations
  Schedule of classes
  Withdrawal date
  Vehicle registration plate number
  Driver's license number
  Credit card numbers
  Criminal record
  Name(s) of student family members
  Address(es) of student family members

Directory Information (no consent needed for release)

• Name
  Permanent address
  Telephone number(s) (other than local number as listed in the Campus Information Directory)
  SUNY Cortland e-mail address
  Local telephone number as listed in Campus Information Directory
  Local Address as listed in Campus Information Directory
  Individual photograph or electronic image
  Class standing
  Age in years (does not include birthdates of individual student)
  Academic Major
  School of Study
  Dates of attendance
  Degree(s) earned
  Honors, awards, special recognitions, scholarships
  Participation in officially recognized college activities, events, and sports
  Height and weight (student athletes only)
  Student's most recent educational institution attended

Student Request for Confidentiality

Any student who wishes his/her directory information to be unlisted must submit a written request to the Registrar - advisably by the end of the first week of the semester. Thereafter, the student's directory information will remain unlisted until the student requests otherwise.

Consent to Use of Photographic Images

Registration as a student and attendance at or participation in classes and other campus and College activities constitutes an agreement by the student to the College's use and distribution (both now and in the future) of the student's image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such classes and other campus and College activities.

October 2008