Room Selection Process - SUNY Cortland

Room Selection Process

West Campus Apartments Guarantee

Are you already planning where you want to live next year? You can choose West Campus Apartments and sign up this semester!

What is the West Campus Apartments Guarantee?

We offer an early room selection process during the fall semester. You'll have an opportunity to choose a room at WCA and not have to choose a room in the spring. One major benefit to signing up now is that you will pay this year's room rate next year. If our room rates increase, yours won't as long as you remain at WCA!

How do I sign up?

Current WCA residents: do you want to choose to live in the same room next year?

  • Complete the WCA Guarantee- Same Room form beginning on Oct. 3. Complete by 11:59 p.m. on Oct. 9; you will automatically be added to a selection process to choose your current room. Some restrictions do apply, however.

All other SUNY Cortland students or current WCA residents wishing to move to another WCA location:

  • Complete the WCA Guarantee form available Oct. 11 - Nov. 20; you will automatically be added to a selection process to choose from available rooms at WCA.

Fill Out Your RSP Form (view screenshots)

  1. Select Applications.
  2. Choose "WCA Guarantee- Same Room" or "WCA Guarantee"
  3. Read and sign the Room and Board License.
  4. Complete page one: roommate matching questionnaire and housing questions; once done, click Continue.
  5. Review the confirmation page.

Is there a deposit?

Yes, but you don't have to pay until the spring semester. Deposits will be due no later than 4 p.m. on May 1.

Can I sign up at WCA during the Room Selection Process (RSP) in the spring?

Spaces are typically limited at WCA during RSP. If you know you want to live at WCA next year, sign up this semester. Last year, most who wanted to live at WCA and waited until RSP were not able to choose a room there.

Can I change my room if I decide I don't want to live at WCA?

Yes, during RSP in the spring. If you switch to a room that is not at WCA, you will lose the guarantee on the lower room rate.

Doesn't it cost more money to live there?

No. Not only is the room rate $40 cheaper than a standard double and $665 cheaper than a designed single, you are not required to have a meal plan. Living at WCA can save you over $2,000 on your SUNY Cortland bill.

I need to be able to stay during breaks. Can I stay in my apartment?

Yes. WCA is open for the entire academic year. As long as you are returning in the spring semester, you can stay at WCA even during the winter break! This is a great option for student teachers or those with jobs in the area.

I don't want a roommate.

WCA only has single rooms available. You will share an apartment with three others, but have your bedroom all to yourself. And it's cheaper than a single in a residence hall!

If my apartment-mates make other plans, do I have to leave or find new roommates?

No! In the event that your friends decide to move somewhere else, we will not make you move out or require you to find new roommates. Once you have chosen your room it is yours for the following academic year- as long as you pay your deposit.

What are the restrictions on being able to choose my current room?

If you currently live in an apartment with an RA or one of the following buildings, you will have to choose another room at WCA during the second portion of the Guarantee. Restrictions include:

  • Building 3 (new freshmen)
  • Building 1 and 15 (new transfers)
  • Building 11 (21+ for new transfers)

Apartments with RAs:

  • WC03, apartment 12
  • WC04, apartment 16
  • WC07, apartment 26
  • WC10, apartment 39
  • WC12, apartment 46
  • WC14, apartment 56

Who Has to Live On Campus?

  • All new and current first year students.
    • Four semester (two year) housing requirement
    • All new transfer students with freshman credits

Students Not Returning

If you do not require on-campus housing next year for any reason (met requirement, withdrawing, transferring, internship, student teaching, etc.) complete the Release from Housing form for Fall 2017 available in the spring semester. Follow the same steps as the Fill Out Your RSP Form section.

RSP Timeline for 2017-2018

Date

Action

Oct. 3-9 West Campus Apartments Guarantee: current WCA residents sign up to choose current room (some restrictions)
Oct. 10 West Campus Apartments Guarantee: current WCA residents choose room by noon
Oct. 11 - Nov. 20 West Campus Apartments Guarantee: any SUNY Cortland student sign up to choose a room at WCA
Nov. 21 West Campus Apartments Guarantee: any SUNY Cortland student choose room by noon
TBD Information meetings take place, freshmen and new transfers must attend
March 23 RSP Form due by 11:59 p.m.
TBD Complete your roommate profile (optional) and form your roommate group
March 29 View your RSP selection time
TBD Room selection begins (based on your selection time)
TBD Room selection for accommodations (medical, etc.)
May 1 $150 room deposit due by 4 p.m. (you can pay at any point during the spring semester)
TBD Choose your room by 4 p.m.
June 7-8 Room change/swap days

Timeline is subject to change. Review during spring semester for most updated RSP timeline.

Pay Your Room Deposit

Pay one of two ways:

  • At Student Accounts, Miller Building, Room 323, between 9 a.m.-4 p.m.
  • With your Visa, MasterCard, American Express or Discover Card on myRedDragon
    • Under the Student Tab and the Residence Life and Housing section choose "Pay Room Deposit Online"
    *Student staff members, EOP students, C.U.R.E. students, and RHA/NRHH executive officers will receive a room deposit waiver in the mail. This must be turned in by the $150 room deposit deadline. You will be billed for the deposit.

Access The Housing Director

All housing processes will take place from The Housing Director page. To access anything housing-related, complete the following steps:

  1. Log in to your myRedDragon.
  2. Select the “Student” tab.
  3. Under Residence Life and Housing select “Housing Process and Information.”

Fill Out Your RSP Form (view screenshots)

  1. Select Applications.
  2. Choose "Room Selection Process Form."
    1. If you are signing up for the WCA Guarantee, choose "WCA Guarantee."
    2. If you are not living on campus next year, choose the "Release From Housing for Fall 2017" form.
  3. Read and sign the Room and Board License.
  4. Complete page one: roommate matching questionnaire and housing questions; once done, click Continue.
  5. Review the confirmation page.

Complete Your Roommate Profile (optional) (view screenshots)

  1. Choose "Set Up Roommate Profile" and then "Roommate Profile."
  2. To allow others to search for you in the advanced roommate search, keep your profile public; otherwise, make it private.
  3. Set up your contact preferences.
  4. Complete My Profile using the guidelines; profiles must not contain language that is discriminatory or harassing in any nature.

Form Your Roommate Group (view screenshots)

To live in a double room, you will be required to choose a roommate to select a room with. If you do not know who you would like to live with, you will have an option to search for others or you can opt to be assigned by Residence Life and Housing staff.

  1. Choose "Housing Information" and select "Roommates/Suitemates."
  2. Select a roommate:
    1. Know who you want to live with? Search with their name in the simple roommate search.
    2. Not sure who you want to live with? Complete the advanced roommate search.
  3. Send a request to the person(s) you want to live with. They will need to accept or decline.
  4. Accept or decline roommate requests sent to you.
  5. Continue with these steps until you have the desired number in your group (up to a total of six individuals.)

Choose Your Room (view screenshots)

  1. On the main page of The Housing Director, scroll down to see the selection processes you are eligible for.
  2. Each process will display a start date and time. This is when you will be able to choose your room.
  3. If you are selecting with at least one other individual, the person with the earlier selection time can choose for all in the roommate group.
  4. Select "Select a Room/Suite."
  5. If you are in more than one process, you will choose the process you want to choose a room from.
  6. Search for a room.
  7. Select "Select Room" or "Select Suite."
  8. Assign all individuals in your group to the beds and/or rooms.
  9. Select "I Agree- submit my room selection."
  10. Confirm your housing by viewing your assignment for Fall 2016 on the main page.

It is possible that someone else may choose your room/suite as you are selecting. If this happens, you will receive a message that this has happened. Search for another room.

Room Changes

You are only able to change your assignment. Your roommate will have to make changes separately. Complete the same steps as listed in "Choose Your Room."

Information Meetings for RSP

All meetings are held in the following locations:

    Information coming soon.

    Freshmen and new transfers are required to attend.

    New to RSP this year

    • Later deposit date- gives you more time to save money to pay the $150
    • You will need a roommate if you want to live in a double room
    • The ability to create a roommate profile to help you find a roommate in a roommate search
    • Roommate matching questions- will allow us to better match you with returners or new students in the event of room assignment changes
    • If you are choosing a suite, one person in your group can select for everyone
    • As a returning student, you can choose to live in a triple in a double room for a 25% room rebate
    • You can opt to be assigned by Residence Life and Housing staff instead of choosing your own room

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