Fall 2021 Guidance/COVID-19 Information

Rental Car Guidelines

Vendor Options

Hertz

SUNY Cortland Purchasing and Accounts Payable Office must process reservations on your behalf. Please call our office with reservation information.

Hertz Locations

To be able to use the direct bill option, you will need to rent at these locations:

Vestal/Binghamton - 2520 Vestal Parkway East, Vestal, NY, 607-729-2406

Syracuse - 1216 Burnet Ave., Syracuse, NY, 315-426-0936

Cicero - 7885 Brewerton Rd., Cicero, NY, 315-452-3217

There is a location in Ithaca that will honor the state rates, but they are not able to direct bill the rental to the college. These would have to be reimbursed to the employee.

Ithaca - Tompkins County Airport, 1 Culligan Drive, Ithaca, NY, 607-257-8677

For airport locations, you can get the state rate although there is an airport fee. For example, at Ithaca the cost of the rental would be $31.90 for a compact size car, but at Vestal/Syracuse/Cicero it would be $29.00. Some airport fees are more expensive; it depends on the rental location.

Enterprise

Reservations can be set up independently.  Please contact the Purchasing and Accounts Payable Office for the Campus account number and billing number to ensure direct billing.  When making the reservation, be sure to have the agent reference your name or your department on the reservation.  Your department Red Dragon Depot account holder will create a PO and attach the invoice for processing.

Enterprise Locations

Cortland - 991 State Route 13, Cortland, NY 13045, 607-758-9000

Vestal/Binghamton - 2909 Vestal Rd., Vestal, NY 13850, 607-797-0900

Ithaca - 803 Cascadilla St., Ithaca, NY 14850, 607-275-9000

Camillus - 3696 Milton Ave., Camillus, NY 13031, 315-424-3043

East Syracuse - 6716 Manlius Center Road, East Syracuse, NY 13057, 315-437-2666

Syracuse - 637 W Genesee St., Syracuse, NY 13204, 315-423-0022

North Syracuse - 3605 Brewerton Road, North Syracuse, NY 13212, 315-454-3000

Cicero - 8072 Brewerton Rd., Cicero, NY 13039, 315-233-5382

Clay - 8395 Oswego Road Unit 5, Liverpool, NY 13090, 315-652-2103

OGS Rental Car FAQs

Passenger Vehicle Rental Frequently Asked Questions

How does the Car Rental Program work?

The state has secured discounted, contract rates with Enterprise Rent-A-Car and Hertz Rent-A-Car.  An account and billing number must be provided to reservation agents in order to guarantee the state rates. Please call the Purchasing and Accounts Payable Office for those account numbers.

Note: No non-state employees may rent vehicles using State Price agreements.

Who can rent and operate vehicles under the State Price Agreements for vehicle rental services?

Any state employee and authorized users may operate the vehicles.

Why do I need a credit card when renting a car?

Car rental companies, nationwide, require this of ALL customers. This is for their protection when renting a car to an individual. However, Enterprise and Hertz will provide agencies that have a documented need with agency direct billing accounts. All charges are accumulated and billed to the agency’s account. In this case, a credit card will not be required as Enterprise and Hertz have the agency’s account information on file.

Do I need to buy the extra insurance when renting a car?

No. The Enterprise and Hertz contract covers ALL damage occurred while using the car rental contract.

What is the insurance coverage for renting cars in Foreign Countries?

The insurance coverage for car rentals in foreign countries varies from country to country. Please contact your finance office to verify the type of coverages that are available for the countries you are traveling to and to determine if you will need to purchase additional insurance from the car rental company.

What is the mileage limit under the car rental program?

Unlimited miles, although you must pick up and drop off the car at the same location.

What if I need to drop the car off at a different location?

No additional fees apply for one-way rentals within 500 miles of the renting location. For one-way rentals greater than 500 miles, Enterprise will charge a flat rate of $65 per day. Hertz charges $125 per rental for all one-way rentals exceeding 500 miles. Reservations should be requested in advance to drop-off at a different location.

Do I need to be over 25 to rent a Car?

No, the state contact allows drivers 18 and older to rent a vehicle.  Vehicles should only be rented by state employees.

Car Rental Confirmation Numbers

It is recommended that you take the Car Rental Confirmation Number with you when you are going to pick up the rental. This will expedite the rental process.

Please contact Jennifer Rawson at 607-753-2305 with any questions.