COVID-19 Safety Information

Reporting Tips for Faculty/Staff

Responsible Authorities, which include all faculty and professional staff members, with the exception of counselors, medical providers and clergy/ministers employed by SUNY Cortland, are required to notify the Title IX Office whenever they witness or are notified of potential Title IX violations. 

We recognize that reporting these violations can be challenging. Below are some helpful tips for faculty and staff who need to report an incident of sexual harassment, sexual assault, rape, dating violence, domestic violence, stalking or sex/gender discrimination. 

How do I report a Title IX Violation?

Reports should be made directly to the Title IX Coordinator, Maggie Wetter.

For non-urgent reports, please send the Title IX Coordinator an email with specific details of the incident and names of all parties involved. For urgent reports or if preferred, please contact the Title IX Coordinator via phone at 607-753-4550 or stop by the office in Moffett Center, Room 207-D. 

If there is an emergency, please contact University Police at 607-753-2111 or 911 (by campus phone) before contact Title IX. 

What if my student ask me to not share this information?

Though we never want you to betray your student's trust, it is important for you to establish and example your role of as a Responsible Authority. Ultimately, it is better for building trust, to be honest with your student from the start and letting them know of your reporting obligations.

If a student discloses an incident to you, please ensure you inform them that you are obligated to notify the Title IX office and of the options afforded to them as a reporting individual.

An example of this dialogue could go as follows, "Thank you for trusting me and telling me about your experience. I want to make sure you understand that I will need to share what you told me with the Title IX Office. The Title IX Office may reach out to you but it is completely optional for you to reply or meet with them. Do you have any questions about this?"

We encourage all faculty and staff, at the start of the semester, to example your role as a Responsible Authority to your classes and students. 

Will you investigate every report?

No, we do not immediately investigate every report that our office receives. First and foremost, the Title IX Office is here to provide resources and accommodations to students and employees. When we initially meet with individuals, we first discuss our role on campus and offer them support options as well as discuss options to investigate reports. 

For most cases that fall within our jurisdiction, we will only investigate a report at the request of the reporting individual. The only  exceptions are when there is an imminent concern for the safety of the campus community. If this occurs, the reporting individual will be notified. 

What if the incident happen off-campus or in the past?

Regardless of when or where an incident occurred, if the incident includes a potential Title IX violation, a report must be made. Though the amount of services and support vary, depending on when and where an incident took place, reporting individuals still have the right to access the resources afforded to them from the Title IX Office. 

At the end of the day, by reporting the incident to Title IX, you are providing your student(s) with an additional option to seek support and resources. 

How to do ensure my students know I am a Responsible Authority?

A common question that we receive is, "If I feel that a student will be telling me about a potential Title IX incident, is it okay to interrupt them and let them know of my reporting obligations?"

First, we recommend doing what you can to ensure that your students already know your role as a Responsible Authority. We encourage faculty and staff to notify their classes, student employees and/or advisees about their requirements at the beginning of the semester. 

However, if you believe it is appropriate, it is okay to calmly ask a student to pause in order to inform them about your role as a mandated reporter. In most cases, the student will still continue to tell you about their experience.

Are their on-campus confidential resources for students?

Yes. Students who wish to disclose their experiences but do not wish to have the Title IX Office be notified, may speak with the professionals in the Counseling Center, Student Health Services or campus ministry. These individuals do not have to notify the Title IX Office when they are made aware of a potential Title IX violations. 

What if I have confidential privilege while off-campus?

For faculty or staff members who have confidential privileges in their roles off-campus (i.e. attorney-client privilege, provider-patient confidentiality), they cannot enact this privilege while assuming their role as a faculty or professional staff member at SUNY Cortland, unless you are employed within the Counseling Center, Student Health Services or campus ministry. 

Please contact the Title IX Coordinator if you are in need of further clarification. 

For more information regarding reporting options and resources, please be sure to visit our complete website.