Withdrawal from College

Withdrawing from College - Important Information

Withdrawing from the College is an official separation from study at the College.  For this reason, students must consult their advisor, the associate dean, the Financial Aid Office and the Student Accounts Office to completely understand both the academic and financial considerations.

When students use the "Withdrawal from College" process, they are withdrawing from SUNY Cortland entirely, and officially separating. If a student is seeking to withdraw from a specific course, use the course withdrawal form.

Students are considered officially withdrawn only when they complete the withdrawal process designated by the Registrar's Office and the Associate Deans. Students who fail to complete the process are liable for academic or financial penalty. Students who leave the College without officially withdrawing will be considered enrolled students, and grades will be recorded.

The policies and procedures here are developed to support the official policies in the College Handbook, 415.16.

Withdrawal Procedure for Students

College Not In Session: Returning (Matriculated) Students
Matriculated students who decide not to attend Cortland are responsible for notifying the Registrar's Office using the College Withdrawal form to avoid tuition and fee liability. It is the student's responsibility to officially clear all records and obligations to receive official separation. 

College Not In Session: Newly Admitted Students
New students who decide not to attend to Cortland are responsible for notifying the Admissions Office in writing to avoid tuition and fee liability. It is the student's responsibility to officially clear all records and obligations to receive official separation. 

College in Session: All Students
All students are required to use the Official College Withdrawal when the College is in session (first day of class, to the end of classes). Matriculated students must seek permission from the Associate Dean.  Newly admitted students who never attended, and are withdrawing after classes begin, may submit forms directly to the Registrar. Newly admitted and continuing students must also contact the Financial Aid Office and Student Accounts Office to be assured they understand and have addressed financial obligations. It is the student's responsibility to officially clear all records and obligations to receive official separation. 

Financial Liability and Obligations

Non-attendance of classes does not qualify as an official withdrawal and does not relieve a student of financial obligations. Additionally, stop payment orders on checks, and/or disputing credit card payments do not constitute official withdrawals.

Students who process initial registration during the drop/add period are not withdrawn for non-payment and will be held responsible for payment of their charges. 

Reductions (and refunds, if applicable) of tuition liability is made according to SUNY Board of Trustees policies only. Students incur liability based on the length of the academic term and the date of official withdrawal.

Review the complete policies and the refund/liability schedule on the Student Accounts site

Academic Policies

Students withdrawing from the College will be assigned a withdrawal grade in all courses in which students are enrolled, and a grade has not been assessed.  When withdrawing after the midterm, first quarter or third quarter courses who have been completed will receive the normal grade assessment.

Students who have withdrawn after midterm or failed to register ordinarily will not be considered for readmission until a minimum of one full semester (fall, spring, summer) has passed.

Official Form

Download the Official Form (PDF)

To complete the form, students must sign the form and affirm understanding, an receive all required signatures.

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