SUNY Cortland’s website is an official communication tool of the College designed for sharing information with the campus community and its constituents.
SUNY Cortland’s Web Policy applies to information: (1) published on servers owned by SUNY Cortland; (2) published within the SUNY Cortland cortland.edu domain; and (3) published elsewhere under direction or control of a SUNY Cortland department, organization or individual, where the contents are identified as SUNY Cortland information.
In many instances, SUNY Cortland’s website is governed by the same policies that regulate similar operations across the College, such as campus advertising policies in the College Handbook, style guidelines in the SUNY Cortland Communication Guide and the Code of Student Conduct. Policies that are specific to use of the website are found in this document.
The website will reflect the College’s mission and strategic plan as well as the goals and objectives that emanate from these initiatives.
The content presented on the website will be accurate, timely and responsive to SUNY Cortland’s key audiences. It also will meet the standards articulated in the College’s Communication Guide.
SUNY Cortland has a legal and moral imperative to ensure that its website and Web pages on its servers attempt to meet every standard established by New York State’s Office for Technology.
While the College’s official Web templates handle most accessibility issues, assistance will be provided to individuals and programs to bring new and/or existing content into compliance. In extreme cases, it may be necessary to temporarily remove content while revising it so that it conforms.
The ability to add content to the College’s website by faculty, staff and students is considered a privilege, not a right, and users must abide by College policies and procedures.
Failure to conform with any College policy applicable to the website may result in the immediate loss of the ability to publish content on the Web.
The College’s website is managed through a content management system (CMS). Individuals who publish information will be expected to work within the CMS.
Academic departments, administrative offices and student organizations are required to use the official Web template for their page(s) when technically feasible. Web templates are located in the College’s content management system.
Department and administrative office heads are responsible for their unit’s Web content. Each department or office shall designate one individual to be responsible for maintaining the accuracy and timeliness of website information and for ensuring that their unit’s Web page adheres to all relevant College policies. This individual also must acquire training related to creating and maintaining their website.
Students may develop websites for their clubs and organizations. Faculty and staff advisors to student organizations are responsible for those organizations’ Web pages, while the Student Affairs Office is responsible for the content of any Web pages developed by the Student Government Association.
Web content must meet the following standards:
A personal Web page is defined as a Web page for any SUNY Cortland individual faculty member, staff member or student that contains information of a personal nature unrelated to their responsibilities at the College and to which a link has been established from an official College page.
The Web Advisory Team (WAT) is appointed by SUNY Cortland’s president. This committee advises on issues related to the College’s website as well as broader concerns relevant to the Web.
The WAT is responsible for developing policies, standards and procedures to ensure consistency and compliance throughout the College’s website.
The WAT proposes recommendations to the College president and the President’s Cabinet for review and approval. The WAT also serves as an initial contact point and clearinghouse for policy matters regarding the College’s website.
Members of the WAT are:
For more information regarding the College’s advertising policy, refer to the College Handbook.