Council By-Laws - SUNY Cortland

Council By-Laws

(Approved 5/1/06)



 The name of the organization is the College Council of the State University of New York College at Cortland.

 ARTICLE II.  Purposes

 1.          The purposes for which the Council is formed are those set forth in the Education Law s356(b), as from time to time may be amended, and generally, to promote the welfare of SUNY Cortland, and its students.

 2.          The purposes of the Council are promoted through public meetings and attendance at College related functions directed toward students, faculty, and the community; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in the Education Law s350, as amended.

 ARTICLE III.  Basic Policies

 1.          The Council shall be noncommercial, nonsectarian, and nonpartisan.

 2.          The name of the Council or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of the Council. 

 3.          The Council shall cooperate with the Cortland College Administration to support the improvement of education in ways that will assist and enhance the administration of the College.

 4.         The Council may cooperate with other organizations and agencies concerned with public higher education.  Persons representing the Council in such matters shall represent only those policies on which the Council has taken a position of record, and shall bring to Council for action any proposals for policies or courses of action.

 ARTICLE IV.  Membership

 1.          Only members in good standing of the Council shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.  To be in good standing, a member shall make every effort to be present at each meeting of the College Council.  Excused absences of College Council members shall be noted in the minutes of the meetings of said Council.

 ARTICLE V.  Officers and their Election

 1.          Officers

             (a)        The officers of the Council shall consist of a Chair, a Vice Chair, and a Secretary.  The Chair shall be appointed by the Governor of the State of New York pursuant to the provisions of the Education law.

             (b)        The Vice Chair and Secretary shall be elected by ballot annually in the month of September. 

             (c)        Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.

             (d)        Elected officers shall assume their official duties following the close of the annual meeting in the month of September and shall serve for a term of one year and until the election and qualification of their successors.

             (e)        Elected officers shall serve no more than two (2) consecutive terms in the same office.

 2.          A vacancy occurring in any elected office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Council, notice of such election having been given.

 ARTICLE VI.  Duties of Officers

 1.          The Chair shall preside at meetings of the Council (at which he or she is present), appoint standing and special committees and their chairs, and shall perform such other duties as may be prescribed in these Bylaws or assigned to him or her by the Education Law or by the Rules and Regulations established by the Trustees of the State University of New York. 

2.          The Vice Chair shall act as aide to the Chair and shall perform the duties of the Chair in the event of the absence or the inability of that officer to act.

3.          The Secretary shall ensure that the minutes of all meetings of the Council are recorded and shall perform such other duties as may be delegated to him or her.

5.          All officers shall:

            (a)        Perform the duties prescribed in the parliamentary authority in addition to those outlined by these Bylaws and those assigned from time to time.

            (b)        Deliver to their successors all official material not later than thirty (30) days following the election of their successors.

 ARTICLE VII.  College Council Members

1.          The duties of the College Council members shall be (a)  to transact necessary business at all meetings and in the intervals between meetings of the Council and such other business as deemed necessary by the Council and consistent with the Education Law; (b)  to create standing and special committees; (c)  to approve the plans of work of the standing committees; (d)  to meet all obligations established by the Education Law s356 as amended.

 2.          Regular meetings of the Council shall be held at least four times annually, the times to be fixed by the Council at its first meeting of the year.  A majority of the Council shall constitute a quorum.  Special meetings of the Council may be called by the Chair or by a majority of the members of the Council. 

ARTICLE VIII.  Standing and Special Committees

1.          The Council may create such standing committees as it may deem necessary to promote the purposes and carry on the work of the Council. 

2.          The chair of each standing committee shall present a plan of work to the Council for approval.  Committees shall recommend action or policies to the Council and shall have no independent authority to act except as specifically authorized by the Council.

3.          The Chair shall be a member ex-officio of all committees.

ARTICLE IX  Roberts Rules

Roberts Rules of Order, latest edition, shall be the authority on all questions of parliamentary procedure in which they are applicable and in which they are not inconsistent with New York State law or these Bylaws.

ARTICLE X  Amendments

These Bylaws may be amended, repealed, or altered in whole or in part by a majority vote at any regular or special meeting of the Council.