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Subject: Bye…Bye…Barracudas ...

 

With the transition of Office 365 nearly compete, it is time to retire our current SPAM system, Barracuda Spam firewall, and transition to Microsoft Online Protection.  For the most part the system operates on the same premise, with one major upgrade: students and faculty/staff exist in the same email platform, so student to faculty/staff email communication should never be classified as spam.   

 

How does the system work? 

 

Email sent to Cortland.edu will be scanned for viruses, malware and checked by a SPAM engine using algorithms and known SPAM signatures to classify these emails.  If the SPAM score is high enough the email will be quarantined. Once a day users will receive a email notice on what has been quarantined. 

 

 SPAM email

 

From this email users can release the message to their inbox, or report to Microsoft as SPAM (users will need to login to your Online Account to flag the message). 

 

How do I whitelist (always allow) or blacklist (always deny) messages? 

 

Login into myRedDragon and go to Faculty Webmail. Once logged in, use the gear in the upper right hand corner and navigate to options. 

 

On the left hand side, navigate tthe block or allow link: 

Block or Allow spam 

From here, users can add email address to their safe senders list or to the block senders list.  When emails are sent from the specific email address within the blocked senders listit will be deleted.  Users do have the option of explicitly denying all senders that are not in the safe senders listbut Information Resources does not recommend this. 

 

Information Resources recommends users not to add any addresses to the blocked senders. Use the system then adjust after a month or so of use, if needed. 

 

Some users are already receiving email about their spam quarantine. This is because it is scanning SUNY Cortland emails as the pass into Office 365. When Information Resources decommissions the Barracudas, all email will flow through Microsoft Online Protection. 

 

Some of you are already receiving the mentioned spam quarantine emails, this is due to Microsoft Online Protection, catching spam that is slipping through our current system. 

 

We are anticipating switching over to the new system on Wednesday June 12, 2014.  You will continue to receive Barracuda spam quarantine messages for one month, so you may release any messages currently quarantined. 

 

A copy of this email and instructions can be found at Cortland.edu/email