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October 16, 2012



October 16, 2012 

The fourth meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, October 16, 2012 at 1:15 PM in Jacobus Lounge, Brockway Hall. 

SENATORS AND MEMBERS PRESENT:  J. Hendrick, J. Hartsock, J. Walkuski, R. Grantham, C. Schubert, W. Miller, D. Miller, D. West, E. Lind, B. Wodi, K. Polasek, R. Borden, H. Lindh, A. Fitz-Gibbon, K. Pristash, D. Harms, T. Slack, D. Berger, E. Durgin, B. Lowe, L. Weber, E. Bitterbaum, M. Gonzalez, K. Pristash, S. Anderson, P. Schroeder, G. Sharer                                                       

SENATORS AND MEMBERS ABSENT:  R. Kendrick, J. Rayle, V. Behr, T. Vigars, N. Paley, E. Owens, M. Prus, K. Pietro, W. Shaut, B. Hodges, M. McGuire 

GUESTS PRESENT:  S. Columbo, A. Berg, V. Hess, L. Kahle, F. Pierce 

I. APPROVAL OF THE MINUTES:   The Minutes from October 16, 2012 were approved, as amended. 


There was a vote to approve the nominees for the Review of Governance Committee (Approved) 

The Graduate Faculty Executive Committee handbook changes were discussed and voted on. (Approved) 


  • Reminder - Faculty Senate Sandwich Seminar is scheduled for Thursday, October 18th for others on campus to provide input.  It will be held at noon in Jacobus Lounge.  
  • Steering Committee working on organizing our first discussion topic – Faculty Obligations.  We have met with John Driscoll, UUP President, Cortland Chapter and Darryl Wood, UUP labor relations specialist and will be framing the structure of the caucus at our next steering committee meeting.   
  • Please email me specific questions you and/or your constituents have regarding Faculty Obligations by next Monday (10/22) so that the Steering Committee can incorporate them into the caucus.  
  • Barring any additional new business on the senate’s agenda, the caucus will be held at our next senate meeting on October 30th.  
  • An announcement from Jeff Bauer, Faculty Athletics representative to the NCAA and chair of the Cortland Intercollegiate Athletics Board was read regarding student athletes and excused absences for athletic contests. (see Appendix 1). Please share this with your respective colleagues.  

 IV. VICE CHAIR:  J. Hartsock – No report.  

V. TREASURER’S REPORT:  R. Grantham – The Treasurer thanked those individuals for their contributions towards the scholarship and rewards program and encouraged those who have not donated to do so.  

VI. SECRETARY’S REPORT:  J. Walkuski – The secretary had nothing to report.  He gave the report for the Committee on Committees.  J. Walkuski self-nominated for the Professional Studies vacancy on the Review of Governance Committee and cast a ballot for item #2 on the Committee on Committee’s report {SEE Appendix 2}  

Chair Hendrick asked for a vote to approve the nominees for the Review of Governance Committee so that the committee could convene and commence their business.  


1.       Condolences

2.       Faculty Ownership of Instructional Content 

3.       Conference:  Race, Resistance, and Reason 

4.       SEFA campaign 

5.       Other 


Student Affairs CommitteeE. Lind – No report. 

Academic Faculty Affairs Committee – A. Fitz-Gibbon – The committee continues to look at Section 220.05, 220.06 and 230 of the College Handbook. 

Long-Range Planning Committee – No report (absent) 

Educational Policy Committee – M. McGuire – No report (absent)

Professional Affairs Committee  – K. Pristash – The committee will meet in two weeks to discuss future agenda items. 


Committee on Teaching Awards No report (absent) 

Committee on Teaching Effectiveness No report. 

Committee on Committees{SEE Secretary’s Report/Appendix 2} 

College Research Committee  – No report (absent) 

General Education Committee – No report (absent) 

Graduate Faculty Executive Committee – M. Gonzalez – No report. 


 K. Pristash reported on the availability and procedure of obtaining Cortaca Jug tickets:  

 D. Miller reported on the Ad Hoc Colloquium Room usage.  

XI. SUNY SENATOR’S REPORT – D. Berger – The SUNY Senator reported on his upcoming meeting at SUNY Oswego on October 25 and encouraged anyone with concerns to contact him.  

XII. STUDENT SENATOR’S REPORTS:  - L. Weber - SGA's Fall Fest is this Sunday 10/21 from 11am-3pm in the steps of Corey Union.  Popcorn, cotton candy and pizza will be provided to the students. Also various clubs will be participating in this event with an activity that pertains to their club. Next Friday on the 26th SGA is hosting their first ever Halloween party thrown by the lovely Vice President Erin Durgin. Free food and prizes will be handed out, also President Bitterbaum and his wife will be the judges of the costume contest.  

XIII. OLD BUSINESS:  -The Old Business Agenda item regarding Printing Costs for SUNY Cortland Students was discussed and there was a question and answer period conducted with A. Berg, Associate Provost, Information Resources, L. Kahle, Director, Academic Computing Services, and V. Hess, Assistant Director, Instructional Computing Facilities, in attendance.{SEE Appendix 3}  

The Graduate Faculty Executive Committee Handbook changes was offered for discussion, voted on and approved {SEE Appendix 4}

XIV. NEW BUSINESS:  - There was no new business. 


There were no new announcements. 

Respectfully Submitted, 

Barbara Kissel 

Recording Secretary

 The following reports are appended to the minutes in the order they were submitted:

   (1)   Letter from J. Bauer to the Faculty Senate regarding Student-Athletes 

   (2)   Committee on Committee’s Report, submitted by L. Weber 

   (3) Student Printing Issues and the new WEPA Printing System

   (4) GFEC Handbook changes, submitted by J. Hendrick for P. McGuiness

                                                                        APPENDIX 1 

Letter to Faculty Senate from J. Bauer  

Now that the first month of the semester has been completed I would like to take this opportunity to thank faculty for their efforts to ensure the best academic experience for all students. It is also a time for me, as the Faculty Athletics Representative to the NCAA for SUNY Cortland, to introduce myself to faculty and offer my services in handling any issues that cannot be reasonably resolved between yourself and any student-athletes that you have in your classes. Should you have any questions that I might be able to help with, please feel free to contact me.  

The most frequent and most misunderstood issue between faculty and student-athletes is what happens when a student-athlete misses class due to participation in a sanctioned athletic competition. The expectations for both student and faculty when such a situation arises are outlined in our College Handbook (410.11 Class Attendance for Students and Faculty). According to college policy, participation in a sanctioned athletic competition (not practice) is to be treated as a valid and college recognized excuse for missing class.  

As a faculty member myself, I appreciate the additional burden placed on us when having to assist a student who has missed class and what that often adds to our daily workload. But please remember that it is not the student-athlete that schedules their competition dates and times. They know their primary reason for being at SUNY Cortland is to be a student first and athlete second. Your help and assistance in keeping them on track academically is greatly appreciated by all.  

Thank you.

Jeffrey A. Bauer, Ph.D. 

Full Professor 

Kinesiology Department 

Faculty Athletics Representative 

SUNY Cortland  

                                                                        APPENDIX 2 

   Committee on Committees Report, submitted by J. Barry, Chair 

    October 16, 2012 

 Item #1: 

The call for nominations was extended for the following committees, and nominations received are noted below: 

Review of Governance Structure 

Two voting academic faculty from the School of Arts & Sciences – J. Hartsock, D. West 

Two voting academic faculty from the School of Education – B. Buxton, E. Caffarella 

Two voting academic faculty from the School of Professional Studies – B. Burk 

One voting academic faculty from the Library – D. Harms 

Two voting professionals – S. Cunningham, K. Pristash 

One contingent faculty member (part-time or full-time lecturer) – R. Borden 

Executive Assistant to the President (ex officio, non-voting) 

 Academic Grievance Tribunal Consultative Pool (6-member committee; 3-year staggered terms)

 Two voting academic faculty from the School of Arts & Sciences – M. McGuire, C. Schubert 

Two voting academic faculty from the School of Education – J. Mosher, O. White 

Two voting academic faculty from the School of Professional Studies – G. Birren, A. Shellman  

Since the number of candidates is equal to or less than the number of seats, the Faculty Senate Secretary can be asked to cast a single ballot for the nominations above.  

Item #2: 

The search committee for the Director of Alumni Affairs has been formed.  The committee is comprised of the following members:  

  • Four members elected by and from the faculty/professional staff – Gradin Avery, Jennifer Janes, Nick Koziol, Hailey Ruoff,
  • One member elected by and from the classified staff reporting within the area – Robin Wheeler
  • One student member – Michael Doris
  • Two additional special consideration members – Pete Dady, Fran Elia
  • Affirmative Action/Human Resources – Wendy Cranmer 

The search committee for the Associate Dean, School of Education has been formed.  The committee is comprised of the following members:  

  • Three members elected by and from the faculty within the school – Joseph Rayle, Susan Stratton, Chris Widdall
  • One member elected by and from the professional staff reporting within the area of academic affairs and/or librarians – Lori Schlicht
  • One member elected by and from the classified staff reporting within the area of academic affairs – Nancy Mead
  • One student member – Colin Potter
  • Affirmative Action/Human Resources – Joanne Barry  

Respectfully submitted,  

Joanne Barry 

Chair, Committee on Committees 


Student Printing Issues and the new WEPA Printing System  

The following questions raised at earlier Faculty Senate and Faculty Senate Steering Committee meetings were sent to Amy Berg, Associate Provost for Information Resources on September 26, 2012 when she was invited to attend an upcoming meeting of the Senate. 

 Why 20¢ per copy? 

a. Even if students paid this last year, why is the cost so unusually high compared to other area colleges? 

b.At other schools using the WEPA system (i.e. University of Maryland), students pay much less per copy (10¢). 

c. Should student cost be subsidized (from technology fee?) or are they paying the true cost?  

  1. Who gets the left over student-allotted money? 

  1.   Does unused student-allotted money carry over to next semester? 

   1. What amount of this year’s increase in technology fee is going toward the new WEPA system and what amount directly to WEPA? 

   1. Communication with students – Do they know they have a prepaid allotment?

    1. Perhaps the Information Resources Committee (which includes the SGA president) can develop a strategy to help educate students (we all know that they do not always read their emails). 
  1. Outsourcing issue – 

a. What role did Information Resources Committee play in the decision to outsource to WEPA? 

b.The number of local workers hired is now less and the local economy is not making money selling us (or ASC) printers.

 c. WEPA is making money on our students.  Even other for-profit places can do it for less money (i.e. Staples)  

  1. What is the cost-analysis of the WEPA system? 

  1.   Only copier(s) available on campus for students are in the library

    1. Can copiers be available at other locations as well
      1. Can scanners be available in all computer labs to compensate for hard copiers (they are available in some buildings, but not all)?                                        


                                       Graduate Faculty Executive Committee Handbook Changes

                                                submitted by J. Hendrick for P. McGuiness, Chair, GFEC 

                                      Amendments to Bylaws of the SUNY Cortland Graduate Faculty

                                 (All changes: bold face; deleted text: strike through; new text: underlined

CORTLAND COLLEGE HANDBOOK - CHAPTER 150: Cortland Faculty Governance



1.      There shall be a graduate faculty for the purpose of accepting responsibility for graduate curricula and associated graduate academic affairs of the College. The graduate faculty shall provide a direct advisory mission to the administrative officers designated for graduate studies and related affairs.

2.      The organizational structure and operating procedures of the graduate faculty shall be subject to ongoing review and approval by the

Faculty Senate. A representative of the graduate faculty shall represent it on the Faculty Senate.

3.      The graduate faculty shall provide the Senate with a written annual report at the end of the academic year.


A.    These bylaws define the role of the graduate faculty in the governance of the College, in accordance with the legal requirements of the State University of New York, the  Policies of the Board of Trustees of the State University of New York, and the local College Council. They identify faculty responsibilities and obligations within the administrative and academic structures of the College and provide a plan within which the objectives of graduate study may be pursued.

B.    The purpose of graduate study is directed towards the fulfillment of the following objectives:

1.      The expansion, deepening, and strengthening of professional knowledge as a scholarly and creative activity;

2.      The improvement of techniques for the dissemination and application of existing knowledge and the generation of new knowledge ;

3.      The development of a greater understanding of the theories and findings underlying individual disciplines; and

4.      The fostering of a critical ability to deal analytically and insightfully with the problems, methods, and instruments of rese arch in a given area of study.


The name of this organization shall be the Graduate Faculty of the State University of New York College at Cortland, herein designated as the graduate faculty.


A.    General Responsibility

The graduate faculty has major responsibility for all aspects of graduate study and post -baccalaureate education of the College and shall be responsible for instructional programs, research activities, and service functions at the graduate level. It shall administer its own affairs with its bylaws subject to review by the Senate of the SUNY Cortland Faculty, or its elected successor.

B.    Specific Responsibilities

The objectives of graduate study require the graduate faculty to assume the following specific responsibilities:

1.      To introduce students to levels of existing advanced scholarship beyond those characterizing undergraduate work and to encourage a spirit of scholarly inquiry;

2.      To guide students in achieving an understanding of, and proficiency in, productive scholarship and research;

3.      To provide advanced training and educational opportunities leading to professional skill and knowledge of high quality;

4.      To define and maintain academic standards and requirements for advanced degrees and post -baccalaureate education at a high level of quality, consistent with the objectives of graduate study.





qualifications for membership require that the nominee meet the following criteria: Experience

The minimum experience requirement is three years of instruction at the graduate level at any institution of higher education , or three years of library service involving graduate programs.







An earned doctorate in the field of specialization, or the highest terminal degree in the field of specialization, or special training and experience which are acceptable as judged by the particular faculty member's field.

Demonstrated Scholarly Ability





Evidence of interest in the scholarly nature of his/her field as demonstrated by research or publication or the judgment of his/her

colleagues in the department concerned. Rank



Holds the rank of professor, or associate professor, or librarian, or associate librarian, or administrative position of school dean or





Involvement in Graduate Programs



Has, in the opinion of his/her department, an ongoing involvement in, and commitment to, graduate studies at Cortland.


B.    All applications for membership shall be reviewed and acted upon by the executive committee. An application shall consist of a letter of interest describing how the applicant meets the criteria outlined in Article III. A. and a copy of the applicant's vita. 

C.    A member may resign by submitting a written letter of resignation to the presiding officer. The presiding officer shall report all resignations to the executive committee. 

D.    Should the need arise, as determined by a two-thirds majority vote of the executive committee, membership fees may be levied. The proposed fee schedule must be submitted to the general membership of the graduate faculty for approval by a two-thirds majority. 






mposition of the Executive Committee

executive committee shall be composed of 13 members, as follows:

One member of the graduate faculty elected by and from the departments of biological sciences, chemistry, geology, mathematic s and physics.



One member of the graduate faculty elected by and from the departments of English, history and modern languages.





One member of the graduate faculty elected by and from the departments of childhood/early childhood education and foundations and

social advocacy.

One member of the graduate faculty elected by and from the departments of literacy and educational leadership.



One member of the graduate faculty elected by and from the departments of health, and recreation, parks and leisure studies.



One member of the graduate faculty elected by and from the departments of kinesiology, physical education and sport management.



One member of the graduate faculty elected at large from the library and departments having no graduate programs.



One member of the graduate faculty at large.



One graduate student appointed by the Student Government Association.



One administrator appointed by the provost, ex officio, without vote.



One representative of the Registrar's Office, ex officio, without vote.



One representative of the Educational Policy Committee, ex officio, without vote.



One representative of the Admissions Office, ex officio, without vote.


 The graduate faculty shall be represented by and function chiefly through an eight-member a thirteen-member executive committee that includes eight voting members of the graduate faculty elected by the graduate faculty. The entire graduate faculty shall participate in the election of the executive committee. Important matters of policy shall be taken to the entire graduate faculty through meetings and ballot votes as hereinafter provided.






































B.    Elections and Term of Office


1.      Elections for membership on the executive committee shall be run by the executive committee (or by the Faculty Senate Committee on Committees as directed by the executive committee) each year during the period April 1 through May 1. Prior to elections, nominations shall be solicited from the entire Graduate Faculty.


2.      Only members of the Graduate Faculty shall be eligible to vote for executive committee positions.


3.      The term of office for members of the executive committee shall be staggered two-year terms, commencing at the close of the spring semester.


4.      No person may serve more than two consecutive terms on the executive committee, except for position #7 (Article IV.A.). C.    Duties of the Executive Committee


The executive committee shall perform the following duties:


1.      Elect a chair of the executive committee, and such other committee officers as may be necessary. The chair of the executive


committee shall also be the presiding officer of the graduate faculty.


2.      Elect a member of the executive committee to serve as the representative of the graduate faculty on the Faculty Senate.


3.      Call for applications for graduate faculty status throughout the academic year while reviewing and acting on these applications as part of the regular business of the executive committee.


4.      Keep an updated list of membership of the graduate faculty.


5.      Call meetings of the graduate faculty, as necessary.


6.      Refer matters, as appropriate, to a vote of the graduate faculty.


7.      Review, on behalf of the graduate faculty, all new graduate courses, programs, and degrees, and submit recommendations to the provost and vice president for academic affairs.


8.      Consider matters of general policy and practice affecting graduate affairs and programs, formulate recommendations, and forward such recommendations to the appropriate academic departments and/or member of the College administration.


9.      Conduct a referendum vote of the graduate faculty on any matter that has been petitioned by 25 percent of the members of the graduate faculty.


10.  Conduct nominations and mail  or electronic ballot elections for membership on the executive committee, as specified in Article IV.B.


11.  Conduct mail  or electronic ballot votes on amendments to these bylaws as specified in Article V.


12.  In the event of a resignation from the executive committee, appoint a replacement from the appropriate constituency for the remainder of the unexpired term.


13.  Carry out such other duties as may be assigned by the graduate faculty. D.    Quorums


1.      A quorum for the executive committee shall be any five of the nine voting members listed in Article IV.A.


2.      A quorum for meetings of the graduate faculty shall be 25 percent of the members of the graduate faculty.






A.    The executive committee (or the Faculty Senate Committee on Committees as directed by the executive committee) shall submit  to a mail  or electronic ballot  of to the graduate faculty of any proposed amendment  that has been put forth by the executive committee or petitioned in writing by at least ten members of the graduate faculty.


B.    (1) Amendments to these bylaws  shall must be approved by at least a majority of the graduate faculty by mail ballot two-thirds of the votes cast.


(2) Proposed amendments shall be mailed  or emailed to all members of the graduate faculty at least  two one weeks but not more than four weeks prior to the mail ballot.


C.    Each proposed amendment shall state the time at which the proposed amendment shall take place.