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Minutes #4 - October 15, 2013

 

FACULTY SENATE MINUTES #4 

October 15, 2013  

The fourth meeting of the Faculty Senate 2013-2014 was called to order by Chair Jeffrey Walkuski on Tuesday, October 15, 2013 at 1:18 PM in Brockway Hall, Jacobus Lounge.  

SENATORS AND MEMBERS PRESENT:  J. Walkuski, W. Miller, D. Miller, S. Sharma, D. West, E. Lind, B. Wodi, K. Polasek, O. White, M. Seyfried, H. Lindh, K. Pristash, D. Harms, L. M. Weber, E. Bitterbaum, M. Prus, G. Sharer, M. Dodds, A. Fitz-Gibbon, K. Pristash, J. Hendrick S. Anderson   

SENATORS AND MEMBERS ABSENT:  C. Schubert, M. McGuire, R. Grantham, S. Shi, J. Rayle, R. Borden, A. Dearie, N. C. Paley, T. Slack, E. Owens, R. Nauseef, J. Figura, K. Pietro, W. Shaut, G. Douglas, M. Connell   

GUESTS PRESENT:  F. Pierce, K. Burke  

I.  APPROVAL OF THE MINUTES:   The minutes from October 1, 2013 were not approved, but will be approved at the next meeting on October 29, 2013.  

II. SENATE ACTIONS:   

W. Miller was approved as the new Faculty Senate Treasurer for 2003-2004 (Approved)   

The committee vacancies were approved for the Committee on Committees (Approved)

Motion #1 regarding “The motions to directly involve Shared Governance in the determination if businesses in Start-Up NY align with and/or further the College’s mission was discussed and will be an agenda item under Old Business at the next Faculty Senate meeting on October 15, 2013” was approved. (Approved) {SEE Appendix 2}

Motion #2 regarding “The motions to directly involve Shared Governance in the determination if businesses in Start-Up NY align with and/or further the College’s mission was discussed and will be an agenda item under Old Business at the next Faculty Senate meeting on October 15, 2013” was approved. (Approved) {SEE Appendix 2}   

III. CHAIR’S REPORT – The Chair gave a brief report regarding an e-mail from the G. Douglas, Chair of the Long Range Planning Committee, regarding the committee’s role and function.  Chair Walkuski reported that a review of this committee will be undertaken by the Review of Governance Committee. He next reported on an e-mail from B. Burke, Chair, General Education Committee, that GE assessments have been suspended due to the need for further examination of the GE program.  The Chair also indicated that a New Business item “Amendments to the Bylaws from the SUNY Cortland Graduate Faculty” was added to the agenda due to a request from M. Dodds, Chair, Graduate Faculty Executive Committee.  Chair Walkuski also reported that W. Miller was approved by the Steering Committee for Treasurer and asked for approval from the Senate.  Treasurer Miller was approved.   

IV. VICE CHAIR’S REPORT  - No Report.  

V. TREASURER’S REPORTW. Miller - The Treasurer reported that there is $92.37 in the Faculty Senate Memorial Scholarship Account. She will be putting out a call for dues shortly of $10.00 which is tax deductible and a receipt will be provided for that purpose.  She encouraged everyone to contribute the dues and announced she would be available at the meeting or future meetings to collect them.   

VI. SECRETARY’S REPORTNo Report.   

VII.  PRESIDENT’S REPORT:    

  • Enrollment
  • Sustainability
  • Re-authorization of Higher Education  

VIII.  STANDING COMMITTEE REPORTS:  

Student Affairs CommitteeE. Lind – No report.  

Academic Faculty Affairs Committee – A. Fitz-Gibbons – The Chair reported that the committee is busy reviewing personnel policies.  There has also been discussion on other issues.   

Long-Range Planning Committee – G. Douglas – No report (absent)   

Educational Policy Committee –  M. McGuire – No report (absent)   

Professional Affairs Committee  – K. Pristash – No report  

IX. OTHER COMMITTEE REPORTS: 

Committee on Teaching EffectivenessJ. Walkuski - No report.   

Committee on Committees – J. Barry – J. Walkuski read the Committee on Committees report and vacancies were approved. {SEE Appendix 1}  

College Research Committee  – No report (absent)  

General Education Committee – No report (absent)   

Graduate Faculty Executive Committee  – M. Dodds – No report {SEE New Business}   

Review of Governance Committee – J. Walkuski – The Chair announced that he is attempting to convene the first meeting.   

X. AREA SENATOR: There were no Area Senator’s report.   

XI. SUNY SENATOR:  The SUNY Senator reported that the Fall Plenary for the University Faculty Senate will be next Thursday through Saturday, October 24-26 at SUNY Maritime. She reported that she will have more to report at the next Faculty Senate meeting on October 29, including the issue of the SUNY Board of Trustees overstepping their boundaries regarding requirements for teachers.   

XII. STUDENT SENATORS’ REPORT –  L. M. Weber – The Student Senator gave the following report, which appeared in the October 1, Minutes #3, but were not given at that time due to time limitations.   

SGA has senate next Tuesday where President Bitterbaum will attend. This is a big senate meeting for us since clubs will be asking the senate's permission to go to financial board and request stabilization.   

Erin Durgin is working hard planning her Halloween Party. This year she will be collaborating with Caribbean Student Association and Women of Color. The Halloween Party will take place on November 1st in Moffett Gym from 6:00pm-9:00pm.   

Natalie Finkle and Rashad Williams are working hard in planning Fall Fest. Leigh met with them last week to get them more organized for their event. This year Fall Fest will take place on Sunday November 3rd on the steps of Corey Union from 12:00pm-3:00pm.   

Khalia Brown is in full swing planning Winter Formal. This year's theme is Once Upon a Time and will take place at the Hathaway House. Time is TBA. Last, the SGA executive board met with Sue Vleck last night and discussed important details for Khalia's going away party. The event will take place in Jacobus Lounge on Saturday November 23rd. The theme for this event is Happily Ever After which ties in perfectly to her Winter Formal event.

XIII. OLD BUSINESS: - The motions to directly involve Shared Governance in the determination if businesses in Start-Up NY align with and/or further the College’s mission were discussed, voted on and approved. J. Barry will be contacted, from the Committee on Committees, to run an election for formation of the ad hoc committee in motion #2. {SEE Appendix 2}

XIV. NEW BUSINESS:  The Amendments to the Bylaws from the SUNY Cortland Graduate Faculty were introduced and will be discussed and voted on at the next Faculty Senate meeting on October 29, 2013. {SEE Appendix 3} 

XV.  ANNOUNCEMENTS: There were no announcements. 

Respectfully Submitted,

Barbara Kissel 

Recording Secretary   

The following reports are appended to the minutes in the order that they are distributed:   

(1)  Committee on Committees Report, submitted by J. Barry, Chair 

(2)  Motions regarding the involvement of Shared Governance in the determination if businesses in Start-Up NY align with and/or further the College’s mission 

(3)  Amendments to the Bylaws of the SUNY Cortland Graduate Faculty, submitted by M. Dodds, Chair, Graduate Faculty Executive Committee   

APPENDIX 1   

Committee on Committees – Report to the Faculty Senate 

October 15, 2013 

submitted by J. Barry, Chair   

Item #1 

The Committee on Committees recommends the following appointment.  This requires confirmation of the Faculty Senate:

General Education Committee: 

Fine Arts/Humanities (Fall 2013 sabbatical replacement – Tim Gerhard 

Item #2 

Elections were held and a search committee has been formed as follows: 

Director of Student Conduct

  • Four members elected by and from the faculty/professional staff – Cindy Lake, Mike Pitaro, Amber Wade, Susan Wilson
  • One member elected by and from the classified staff reporting within the area – Terry Peebles
  • One student member – Michael Doris 
  • Special consideration members – Robyn Forster (to be recommended to the Senate by Vice President Sharer)  

Respectfully submitted, 

Joanne Barry 

Chair

                                                                                     APPENDIX 2 

submitted by J. Hendrick

Motions regarding the involvement of Shared Governance in  

the determination if businesses in Start-Up NY  

align with and/or further the College’s mission   

Rationale: This past year, Governor Cuomo announced START-UP NY to “foster entrepreneurialism and job creation on a large scale by transforming public higher education through tax-free communities across the state, particularly upstate”[1].   Participating businesses can receive tax breaks for 10 years and their employees for up to 5 years.  To be eligible, businesses must demonstrate that they are “aligned with or further the academic mission of the campus, college or university sponsoring the tax-free community”1.   According to the SUNY Board of Trustees Policies and the SUNY Cortland College Handbook, faculty “participate in the development of the educational program and … shall be responsible for the conduct of the College's instruction, research and service programs” (section 130.03).  In March 2010, SUNY Cortland faculty, via shared governance channels, approved the current version campus mission statement and thus have a solid determination of the mission of the campus. 

Thus, faculty have the best perspective to assess and interpret the academic mission of the college.   Campus involvement is an established component of the approval process for business in Start-Up NY[2]. Effective shared governance involves the engaged participation of faculty via the Faculty Senate with the college administration.            

Motion #1: 

The SUNY Cortland Faculty Senate is in support of our direct involvement in this process of determining if businesses are aligned with or further the academic mission of the college (as it relates to Start-up NY) via established shared governance channels.   

Motion #2: 

The SUNY Cortland Faculty Senate will create an ad hoc committee to: 1) develop criteria and 2) procedures to assure that businesses applying for the tax breaks via Start-Up NY with our college are eligible according the college mission alignment.  This seven-member committee will consist of 4 faculty members (at least one from each school), 1 professional staff member, 1 librarian and 1 student.  The committee has a deadline to report back to the Senate by November 12. 

 APPENDIX 3 

Amendments to the Bylaws from the SUNY Cortland Graduate Faculty 

submitted by M. Dodds, Chair, Graduate Faculty Executive Committee 

 MEMORANDUM

TO: Steering Committee

SUNY Cortland Faculty Senate

FROM: Peter M. McGinnis 

Chair, Graduate Faculty Executive Committee 

DATE: September 23, 2013 

According to the College Handbook, “The organizational structure and operating procedures of the graduate faculty shall be subject to ongoing review and approval by the Faculty Senate” (Chapter 150.3, Article VIII, item 2). During the spring 2013, the Graduate Faculty Executive Committee presented amendments of the Graduate Faculty Bylaws to the graduate faculty for approval. The amendments were to Article IV of the Graduate Faculty Bylaws. The amendments were approved by the graduate faculty. A summary of the approved amendments along with their rationale appears on the next page. Chapter 150.4 of the Cortland College Handbook contains the graduate faculty bylaws and Article IV of these bylaws is attached to this memo with the changes indicated by underlined, boldface text

Please present these amendments to the Faculty Senate for approval. 

Summary and rationale of the amendments to the Bylaws of the SUNY Cortland Graduate Faculty. 

These amendments were approved by the SUNY Cortland Graduate Faculty in May 2013: 

Amendment to Article IV: Executive Committee, Part A Composition of the Executive Committee: 

A new master's degree offered by the Department of Communication Disorders and Sciences was approved and now appears in the 2013-14 Graduate Catalog.  This amendment adds the Department of Communication Disorders and Sciences to the departments represented by Seat 5 on the GFEC. The Department of Communication Disorders and Sciences will have representation on the Graduate Faculty Executive Committee with approval of this amendment. 

Current wording: 

5. One member of the graduate faculty elected by and from the departments of health, and recreation, parks and leisure studies. 

Proposed amendment: 

5. One member of the graduate faculty elected by and from the departments of communication disorders and sciences, health, and recreation, parks and leisure studies. 

Amendment to Article IV: Executive Committee, Part E Vacancies: 

This amendment adds procedures for filling vacancies on the Graduate Faculty Executive Committee. No procedures for filling vacancies are currently included in the bylaws. These procedures are similar to those used by the faculty senate. 

Proposed amendment (all new text): 

E. Vacancies 

1. A vacancy in an elective position shall exist when a person completes the term of office, resigns from the position, takes leave for one semester or longer and is not available to serve, or is no longer a member of the faculty. A vacancy may also be declared to exist by a two-thirds vote of the executive committee in response to excessive absences by an elected member. 

2. Any vacancy occurring among the elected members of the executive committee shall be filled, for the remainder of the vacated term, by a special election conducted among the appropriate voting constituency, within one month from the date that the vacancy occurs. 

Amendments to Bylaws of the SUNY Cortland Graduate Faculty 

The Graduate Faculty approved two amendments to Bylaws of the SUNY Cortland Graduate Faculty. Both amendments appear in Article IV: Executive Committee. 

The first amendment is to Article IV.A.5. The department of communication disorders and sciences is added to the departments from which a member is elected for seat 5. 

The second amendment adds procedures for filling a vacant elected position in the executive committee. This amendment adds part E to Article IV. 

The amendments appear as underlined, boldface text in Article IV below. 

CORTLAND COLLEGE HANDBOOK - CHAPTER 150: Cortland Faculty Governance 

150.04 BYLAWS OF THE SUNY CORTLAND GRADUATE FACULTY 

ARTICLE IV: EXECUTIVE COMMITTEE 

The graduate faculty shall be represented by and function chiefly through a thirteen-member executive committee that includes eight voting members of the graduate faculty elected by the graduate faculty. 

Important matters of policy shall be taken to the entire graduate faculty through meetings and ballot votes as hereinafter provided. 

A. Composition of the Executive Committee 

The executive committee shall be composed of 13 members, as follows: 

1. One member of the graduate faculty elected by and from the departments of biological sciences, chemistry, geology, mathematics and physics. 

2. One member of the graduate faculty elected by and from the departments of English, history and modern languages. 

3. One member of the graduate faculty elected by and from the departments of childhood/early childhood education and foundations and social advocacy. 

4. One member of the graduate faculty elected by and from the departments of literacy and educational leadership. 

5. One member of the graduate faculty elected by and from the departments of communication disorders and sciences, health, and recreation, parks and leisure studies. 

6. One member of the graduate faculty elected by and from the departments of kinesiology, physical education and sport management. 

7. One member of the graduate faculty elected at large from the library and departments havingno graduate programs. 

8. One member of the graduate faculty at large. 

9. One graduate student appointed by the Student Government Association. 

10. One administrator appointed by the provost, ex officio, without vote. 

11. One representative of the Registrar's Office, ex officio, without vote. 

12. One representative of the Educational Policy Committee, ex officio, without vote. 

13. One representative of the Admissions Office, ex officio, without vote. 

B. Elections and Term of Office 

1. Elections for membership on the executive committee shall be run by the executive committee (or by the Faculty Senate Committee on Committees as directed by the executive committee) each year during the period April 1 through May 1. Prior to elections, nominations shall be solicited from the entire Graduate Faculty. 

2. Only members of the Graduate Faculty shall be eligible to vote for executive committee positions. 

3. The term of office for members of the executive committee shall be staggered two-year terms, commencing at the close of the spring semester. 

4. No person may serve more than two consecutive terms on the executive committee, except for position #7 (Article IV.A.). 

C. Duties of the Executive Committee 

The executive committee shall perform the following duties: 

1. Elect a chair of the executive committee, and such other committee officers as may be necessary. The chair of the executive committee shall also be the presiding officer of the graduate faculty. 

2. Elect a member of the executive committee to serve as the representative of the graduate faculty on the Faculty Senate. 

3. Call for applications for graduate faculty status throughout the academic year while reviewing and acting on these applications as part of the regular business of the executive committee. 

4. Keep an updated list of membership of the graduate faculty. 

5. Call meetings of the graduate faculty, as necessary. 

6. Refer matters, as appropriate, to a vote of the graduate faculty. 

7. Review, on behalf of the graduate faculty, all new graduate courses, programs, and degrees, and submit recommendations to the provost and vice president for academic affairs. 

8. Consider matters of general policy and practice affecting graduate affairs and programs, formulate recommendations, and forward such recommendations to the appropriate academic departments and/or member of the College administration. 

9. Conduct a referendum vote of the graduate faculty on any matter that has been petitioned by 25 percent of the members of the graduate faculty. 

10. Conduct nominations and mail or electronic ballot elections for membership on the executive committee, as specified in Article IV.B. 

11. Conduct mail or electronic ballot votes on amendments to these bylaws as specified in Article V. 

12. In the event of a resignation from the executive committee, appoint a replacement from the appropriate constituency for the remainder of the unexpired term. 

13. Carry out such other duties as may be assigned by the graduate faculty. 

D. Quorums 

1. A quorum for the executive committee shall be any five of the nine voting members listed in Article IV.A. 

2. A quorum for meetings of the graduate faculty shall be 25 percent of the members of the graduate faculty. 

E. Vacancies 

1. A vacancy in an elective position shall exist when a person completes the term of office, resigns from the position, takes leave for one semester or longer and is not available to serve, or is no longer a member of the faculty. A vacancy may also be declared to exist by a two-thirds vote of the executive committee in response to excessive absences by an elected member. 

2. Any vacancy occurring among the elected members of the executive committee shall be filled, for the remainder of the vacated term, by a special election conducted among the appropriate voting constituency, within one month from the date that the vacancy occurs. 

 [1] http://www.governor.ny.gov/2013-startupny/startupny