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Faculty Senate Minutes, November 17, 2009

FACULTY SENATE MINUTES #6

November 17, 2009

The sixth meeting of the Faculty Senate 2009-2010 was called to order by Chair Kathleen Lawrence on Tuesday, November 17, 2009 at 1:15 PM in Brockway Hall, Jacobus Lounge.

SENATORS AND MEMBERS PRESENT:  K. Lawrence, D. Miller,

T. Vigars, D. Videto, D. Driscoll, W. Miller, D. Berger, R. Kendrick, J. Reese, D. Videto, B. Buxton, J. Kim, L. Klotz, A. Swindon, D.  Harrington, K. Pristash, E. McCabe, J. Walkuski, P. Schroeder, G. Magnanti, A. Bathelder,

J. Campanaro, E. Bitterbaum, M. Prus, G. Sharer, W. Shaut, G. Clarke,

S. Anderson, M. Connell

SENATORS AND MEMBERS ABSENT:  M. McGuire, R. Grantham,

S. Rayl, O. White, R. Borden, K. Hempson, T. Slack, M. Ware, B. Schecter,

R. Franco, J. Hendrick, R. Collings

GUESTS PRESENT:  P. Koryzno

I  APPROVAL OF THE MINUTES:  There was a motion for approval of the minutes from November 3, 2009.

II.  SENATE ACTIONS:

There was a vote to approve the Minutes from November 3, 2009 (Approved)

 There was a motion to approve the charge to the Student Affairs Committee to undertake a review of student behavior and alcohol related problems off campus (Approved)

 There was a motion to approve a motion from J. Campanaro of SGA that the Faculty Senate participate in the Toy's for Tots annual drive (Approved)

There was a motion to approve the committee nominations from the Committee on Committees (Approved)

III CHAIR'S REPORT:  There was no Chair's report.

IV. VICE CHAIR:  D. Miller - The Vice Chair announced that efforts are being made to implement electronic voting.

V. TREASURER'S REPORT - D. Videto - The Treasurer reported that no new deposits have been made into the Faculty Senate Memorial Scholarship fund. She further reported that efforts are being made for Paypal to be used as method of payment for dues.

VI SECRETARY'S REPORT: - T. Vigars - The Secretary reported on updating the Senate Website. She announced that a picture of the Senators would be taken at the next meeting for posting to that site, and in the spring in the Hall of Fame Room.  The electronic voting process is being undertaken by T. Vigars and J. Barry, with Webinars being conducted to determine which device would be most suitable for use in elections, as well as across the campus.  J. Barry has secured funding.

VII.  PRESIDENT'S REPORT:   The President gave a brief report.

VIII.  STANDING COMMITTEE REPORTS:

Student Affairs Committee  - M. Connell - The business from the last meeting was discussed regarding the Student Affairs Committee undertaking a review of student behavior and alcohol related problems off campus.  A motion was made to charge the committee.  {SEE Senate Actions}

Academic Faculty Affairs Committee - R. Collings - No report (absent).

Long-Range Planning Committee - No report (absent)

Educational Policy Committee -  R. Spitzer - No report (absent)

Professional Affairs Committee - G. Clarke - No report.

IX. OTHER COMMITTEE REPORTS:

Committee on Committees -  J. Barry, Chair - The Committee on Committees report was read by Secretary Vigars.  Nominees for committee vacancies were approved {SEE Senate Actions/Appendix 1)

College Research Committee - P. Ducey - No report (absent)

General Education Committee - J. Hendrick, Chair - No report.

X. AREA SENATOR'S REPORTS:  Kathleen Lawrence called for nominees for the University Police Advisory Committee:  Wendy Miller, Jeffrey Walkuski, Laurie Klotz, Kevin Pristash, Gabrielle Magnanti, Ellen McCabe.

XI. SUNY SENATOR'S REPORT - M. Ware was unable to attend due to illness but will be reporting at a later time.

XII. STUDENT SENATOR'S REPORTS:  The students gave a brief report.

XIII. OLD BUSINESS: There was no old Business

XIV. NEW BUSINESS: The New Business item regarding the College Handbook, Article X, Elections and two additional revisions were introduced and will be an agenda item under Old Business at the Faculty Senate meeting on December 1.

The following reports are appended to the minutes in the order they are submitted:

(1)    Committee on Committee's report, submitted by J.Barry, Chair

(2)    College Handbook, Draft 11/05/09 Article X, Elections, submitted by S.  

Anderson and D. Miller.; Additional Revisions submitted by S. Anderson

 Respectfully Submitted:

Barbara Kissel
Recording Secretary

APPENDIX 1

Committee on Committees - Report to the Faculty Senate

November 17, 2009

 

Item #1

The Committee on Committees recommends the following committee appointments which require Faculty Senate confirmation: 

Committee on Teaching Effectiveness, Math/Science - 4-year term - Brice Smith

Committee on Teaching Effectiveness, Soc/Beh Sciences - 4-year term - Mark Worrell

Item #2

 

A call for nominations has been issued for the following consultative search committees, and the nominations received so far are noted in red.  (Ballots for contested seats will be issued by Friday, 11/20/09)

Associate Provost for Curriculum and Academic Achievement

  • Four members elected by and from the faculty/professional staff (any combination of academic faculty including librarians, and/or professional staff including management/confidential) - Joy Mosher, Judy Ouellette, Kate Polasek, Abby Thomas, Mark Yacavone
  • One member elected by and from the classified staff within the reporting areas - Gail Cutler
  • One student member  (SGA will appoint)

In addition, the Senate shall appoint two additional members, with special consideration of the areas most directly affected by the search.  The appointments are recommended to the Senate by the appropriate vice president   

Director, Center for Environmental and Outdoor Education

  • Four members elected by and from the faculty/professional staff (any combination of academic faculty including librarians, and/or professional staff including management/confidential) - Tim Donovan, Tom Fuchs, Rhonda Jacobs, Larry Klotz, Tom Quinn, Sharon Todd, Joe Westbrook, Jeremy Zhe-Heimerman
  • One member elected by and from the classified staff within the reporting areas - Mary Jo Carey
  • One student member  (SGA will appoint)

In addition, the Senate shall appoint two additional members, with special consideration of the areas most directly affected by the search.  The appointments are recommended to the Senate by the appropriate vice president   

Respectfully submitted,

Joanne Barry

Chair

 

APPENDIX 2

Draft 11/05/09 Article X: Elections - w/suggested revisions crossed out or in italics

ARTICLE X:  ELECTIONS

1.         Offices of the faculty to be filled by election by the voting faculty:

            a. Vice chair of the Senate and chair designate.

            b. Secretary

            c. Treasurer

            d. Three or four members each year of the Committee on Committees.

            e. Representative and alternate representative to the State University Senate.

            f. Two faculty representatives to the Student Senate.

            g. Elected representatives of the faculty to other organizations.

2.         Offices to be filled by election by the professional staff:

            Members of the College Review Panel and the Committee on Professional Evaluation will be chosen in elections conducted by the professionals, not in conflict with the bargaining contract.

3.         Offices of the faculty to be filled by election within areas:

            a. School committees, as provided in Article II, Section B.2.

            b. Representatives to the Faculty Senate, as provided in Article VI, Section A.

4.         Terms of Office:

            a. At the regular election each year, a candidate shall be elected to the office of vice-chair. The candidate shall serve as vice-chair for one year and as chair for the following year. The terms of office of the secretary and of the treasurer shall be for one year.

            b. The Faculty Senate chair shall assume office on the day following Commencement. Other officers of the Senate shall assume office immediately following the last day of examinations in the spring semester.

            c. The terms of office for the elected representatives of the Schools of Arts and Sciences, Professional Studies and Education, the professional staff, library, and management/confidential shall be two years.

            d. At each regular election, one or two Senators shall be elected from each of these areas as needed to ensure a full representation for each area. The term of office for representatives to the Student Senate shall be one year.

5.         Eligibility for Office Election: Every member of the voting faculty is eligible for any office position, except that:

            a. No member shall become a candidate for office be elected until s/he has accepted the nomination.

            b. No member may be elected to more than two successive terms in one elective office of the Senate.
            c. Members elected to the offices of vice chair, secretary, treasurer, or elected as chair of any policy committee, or serving as representative to the State University Faculty Senate, shall be ineligible to hold, concurrently, any other elective office of the Senate.

            d. Members elected from a particular area of the College must be members of that area and shall be ineligible to continue in office in the event they cease to be a member of that area.

6.         Elective Procedures:

            a. The Committee on Committees shall conduct all elections, regular or special, for officers and members of the Senate. Voting shall be by secret ballot, using written or electronic means.  Persons receiving a plurality of the votes cast shall be considered to be elected.

            b. A regular election shall take place on or before April 15 each year.  The Senate shall establish the time of any special elections that may be required.

            c. The Committee on Committees shall prepare a slate of nominees for presentation to the faculty at a time designated by the chair of the Faculty Senate in consultation with the Senate. The slate shall be publicized at least one week in advance of the Faculty Senate meeting at which further nominations will be received from the floor.

            d. The chair of the Senate shall ask for the report of the Committee on Committees at a Faculty Senate meeting of the faculty, after which s/he shall ask for nominations from the floor. Any candidate so nominated must consent to run for the office before his or her name is proposed. When the number of candidates is equal to the number of openings for a given position, the Senate may immediately direct the secretary to cast a single ballot on behalf of the faculty to elect those candidates.  When the number of candidates exceeds the number of openings for a given position, the final slate shall be posted at least one week in advance of the election balloting.

            c. Elections shall take place not later than four weeks before the last day of classes of the spring semester each year. The Senate shall establish the time, place, and manner of balloting. Voting shall be by secret ballot. In order for an election to be valid, at least one-third of the eligible faculty must vote. Persons receiving a plurality of the votes cast shall be considered to be elected.

            d. The Committee on Committees shall, upon request from the Senate, prepare slates of candidates for any special election which may be necessary. Special elections shall be conducted in the same manner as regularly scheduled elections.

            e. In elections conducted by the Committee on Committees, except for the offices of vice chair, secretary, and treasurer, when the number of candidates is equal to the number of openings for a given position, the secretary of the Senate may be directed by the Senate to cast a single ballot on behalf of the faculty to elect those candidates.

            f. Area elective procedures shall be established by the respective areas and shall conform to the procedures for general Faculty elections. Responsibility for seeking nominations and conducting elections shall rest upon Faculty Senators from their respective areas.

7.         Installation of Officers:

            Newly elected officers and representatives of the SUNY Cortland Faculty shall be installed at a faculty meeting called by the retiring chair of the Senate in consultation with the Senate, prior to the last day of classes of the spring semester. They shall assume their duties at the end of the spring semester as outlined in Article X, Paragraph 4.b.

8.         Vacancies:

            a. A vacancy in an elective office position shall exist when a person completes the term of office, resigns from the office position, takes leave for one semester or longer and is not available to serve, or is no longer a member of the faculty.  A vacancy may also be declared to exist by a two-thirds vote of the Senate.

            b. Any vacancy occurring among the elected officers or members of the Senate shall be filled by a special election, conducted among the appropriate voting constituency, within one month from the date that the vacancy occurs.

            c. All other vacancies (not mentioned in the preceding statement) shall be filled by appointment by the Committee on Committees, subject to approval by the Senate, such appointment lasting until the next regular election or special election is held to fill a vacancy.

            d c. The term of office at this election will be for the unexpired portion of the incumbent's term.

            e. Vacancies in elective offices filled from the separate areas of the faculty will be filled in the same manner, except that appointment must be made from the area in which the vacancy occurs.

            f. A vacancy may also be declared to exist by a two-thirds vote of the Senate if it is clear that a person is not attending, or cannot attend, the necessary meetings or fulfill the functions of the office.

 

APPENDIX 2A

Handbook Revision--2 additional items submitted by S. Anderson

 

----Original Message-----
From: Barbara Kissel
Sent: Sunday, November 15, 2009 10:28 AM
To: Robert J. Spitzer; Raymond Collings; Mark Connell; Glen Clarke
Cc: sta111@verizon.net
Subject: FW: Handbook Revision--2 additional items


In reviewing the Handbook I found 2 additional items I'd recommend for presentation to the Senate on 17 November.

In Art XI: Conduct of Business, I recommend we insert "or
electronically" after "through the mail" in the first sentence.  The new sentence would read "Business of the faculty, at the discretion of the chair of the Senate and with the consent of the Senate, may be conducted by distribution of information and ballots through the mail or electronically, providing all other requirements of this constitution are met."

In ART XIII: Review of Governance Structure, I recommend we update the parenthetical sentence to reflect the most recent ROG, completed during 2007-2008.

Steve

 http://www.cortland.edu/senate/minutes/0910min6.html