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Faculty Senate Minutes #7, 2012

                                                        FACULTY SENATE MINUTES #7 

November 27, 2012  

The seventh meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, November 27, 2012 at 1:15 PM in Jacobus Lounge, Brockway Hall. 

SENATORS AND MEMBERS PRESENT: J. Hendrick, J. Hartsock, J. Walkuski, R. Grantham, C. Schubert, W. Miller, D. Miller, R. Kendrick, D. West, E. Lind, K. Polasek, R. Borden, K. Pristash, D. Harms, E. Owens, P. Schroeder, E. Durgin, B. Lowe, L. Weber, E. Bitterbaum, M. Prus, G. Sharer, A. Fitz-Gibbon, K. Pristash, S. Anderson  

SENATORS AND MEMBERS ABSENT:  B. Wodi, M. Gonzalez, V. Behr, T. Vigars, N.C. Paley, H. Lindh, T. Slack, D. Berger, K. Pietro, W. Shaut, B. Hodges, B. Burk, M. McGuire, M. Gfeller, G. Douglas 

 GUESTS PRESENT:  F. Pierce  

I. APPROVAL OF THE MINUTES:   The Minutes from November 13, 2012 were approved. 

II. SENATE ACTIONS: 

There were no Senate actions. 

III.  CHAIR’S REPORT:  

·   The steering committee approved Michelle Gonzalez’s nomination to complete an unexpired term as a senator from the School of Education.  An election will be held soon for the seat of Graduate Faculty Senator.

·      Twenty-two colleagues attended the Faculty Caucus held two weeks ago.  The discussion went very well and it is hoped that the senate will continue using that type of venue to share ideas and perhaps develop suggestions for the college.  The Steering Committee will summarize the comments and generate the agenda for the next caucus planned for some time in February. 

· ·     The Title IX and the Cleary Act Program is being held in morning on Monday, December 17th. Information was distributed campus-wide via email.  All senators were encouraged to attend, if possible.  Please contact Robin Abbott if you need more information and/or to RSVP.   

IV. VICE CHAIR:  J. Hartsock – The Vice Chair stated that he was convening a meeting of the Review of Governance Committee later that afternoon. He also reported on the parking situation, academic rigor, Human Resources policy announcement that search committees can no longer use Rate-my-professor during searches, the lack of reading ability of students, and the inadequate reward of scholarship for DSI. Vice Chair Hartsock announced his resignation as Faculty Senate Vice Chair due to personal reasons. 

V. TREASURER’S REPORT:    R. Grantham – No report. 

VI. SECRETARY’S REPORT:   J. Walkuski – No report. 

VII. PRESIDENT’S REPORT: 

1.         1.    40th Anniversary of Title IX

      2.     State Budget—Hurricane Sandy

      3.     Antlers Agreement

      4.     Student Mobility Initiative

      5.     New Budget Allocation Numbers

VIII.  STANDING COMMITTEE REPORTS

Student Affairs CommitteeE. Lind – No report.

Academic Faculty Affairs Committee – A. Fitz-Gibbon – No report.

Long-Range Planning Committee – No report (absent)

Educational Policy Committee – M. McGuire – No report (absent)

Professional Affairs Committee – K. Pristash – The committee will be meeting  before the end of the semester and is in the process of scheduling a meeting in January which will include a business item from a member.

IX. OTHER COMMITTEE REPORTS:

Committee on Teaching Awards D. West – No report (absent)

Committee on Teaching EffectivenessJ. Walkuski – The Chair reported that there will be a meeting next week continuing business with a report at the first Senate meeting on February 5, 2013.

Committee on Committees – J. Walkuski – No report. J. Hendrick reported that M. Gonzalez was approved by the Steering Committee as the Senator from Education to fill an unexpired term 2011-2013. The Committee on Committees will be running an election to fill the officer vacancy of Vice Chair and J. Hendrick will be contacting the Graduate Faculty Executive Committee to fill the vacancy of Graduate Senator. She asked faculty to encourage constituents to get involved in this process. 

College Research Committee – No report (absent)

General Education Committee – No report (absent)

Graduate Faculty Executive Committee – M. Gonzalez – No report (absent).

X. AREA SENATOR’S REPORTS:

   ·     D. Miller reported that the Colloquium Room in Old Main is available for scheduling of events

·  P. Schroeder reported that technology is being installed to the room; the seating capacity is 50.

   ·     R. Borden shared this document and link to the draft report from AAUP “The Inclusion in Governance of Faculty Members Holding Contingent Appointments”: http://www.aaup.org/NR/rdonlyres/F780FD9B-92A4-4D41-B373-18BBEBEE64D3/0/ContingentFacultyAndGovernance.pdf

XI. SUNY SENATOR’S REPORT – D. Berger – No report (absent).

D. Miller however distributed copies of the special edition of the SUNY USF Bulletin on D. Berger’s behalf.  A copy of the Bulletin can be found at: http://www.suny.edu/facultysenate/BulletinFall2012specialissue.pdf

XII. STUDENT SENATOR’S REPORTS: - L. Weber –

   ·     Winter Formal is this Friday 11/30 at the Hathaway house from 7:00pm- 12:00pm. Transportation by          limos will be provided to all students.

    ·     SGA's Holiday Party is Wednesday 12/5 from 7:00pm-9:00pm. Clubs will be coming to the SGA office this week to wrap the presents for the families they sponsored

    ·     We are holding interviews for two positions on the executive board this Thursday at 7:00pm in the conference room. Positions available are for the Assistant to the VP and the Parliamentarian.

    ·   Brendan, Erin and myself [L. Weber] thank you for a wonderful semester. Unfortunately we all have class during faculty senate next semester so I will do my best to find 3 new students from the e-board to attend these meetings.

XIII. OLD BUSINESS: - There was no Old Business.

XIV. NEW BUSINESS:  - The New Business item regarding the President’s Recognition for Engaged Learning and Leadership and the Designation in Service-Learning and President’s Recognition for Engaged Learning and Leadership Designation in Undergraduate Research were introduced by R. Kendrick and will be an agenda item under Old Business at the first meeting of the Senate on February 5, 2013. {Refer to Appendix 1}

XV.  ANNOUNCEMENTS

There were no new announcements.

Respectfully Submitted,

Barbara Kissel

Recording Secretary

The following reports are appended to the minutes in the order they were submitted:

(1) President’s Recognition for Engaged Learning and Leadership Designation in Service-Learning and President’s Recognition for Engaged Learning and Leadership Designation in Undergraduate Research, submitted by R. Kendrick.

                                                   APPENDIX 1

Proposals for President’s Recognition for Engaged Learning and Leadership

 Designations in Service-Learning and in Undergraduate Research

                                               submitted by R. Kendrick

                      President’s Recognition for Engaged Learning and Leadership

                                               Designation in Service-Learning

Rationale

The Recognition in Service-Learning is designed to help students “live” the college’s mission statement through a sequence of progressively more complex and challenging community projects that help students identify, clarify, and practice civic values.  Any first-year student, regardless of major, may apply for the program.

What is Service-Learning?

Learn and Serve America’s National Service-Learning Clearinghouse defines “service-learning” as a “teaching and learning strategy that integrates meaningful community service with instruction and reflection to enrich the learning experience, teach civic responsibility, and strengthen communities” (http://www.servicelearning.org/what-service-learning).   

Oversight

The President’s Recognition for Engaged Learning and Leadership designation in Service-Learning will be administered by the Institute for Civic Engagement’s Office of Service-learning. The Office of Service-Learning will work with an advisory committee and a group of faculty mentors to recruit qualified students for participation in the program and to provide participating students with support and guidance for completing the program.

Criteria

Students will complete a series of increasingly-responsible service-learning experiences under the guidance of the coordinator of the Office of Service-Learning or an assigned faculty advisor. These experiences can  include activities such as mentoring, tutoring, care-giving (as for senior citizens), data-collection, needs analysis, environmental projects, social action, and political activities (whether connected to a political party or not).  There are three requirements: 

1.   Students must complete a minimum of 12 credit-hours of service-learning courses; those courses should represent a progression of development in the service-learning process (e.g., general education service-learning, discipline-specific service-learning, service-learning internships). 

AND 

2.     Each student must complete at least one hundred twenty hours of co-curricular service distributed over at least four semesters. 

AND 

3.     During their first academic year in the Recognition Program, students must participate in at least four service-related orientations, trainings, and events, as designated by the coordinator of the Office of Service-Learning. At least one of these events will focus on multi-cultural and cross-cultural understanding and diversity. Students will include written reflections on these events in their portfolios.  

Documentation Required for the Designation in Service-Learning 

Students will submit a portfolio which must include a list of the service-learning courses taken, including the course number and name, instructor’s name, name of the service-learning project, agency, agency supervisor, and dates of service. For each course, the portfolio must include a service-learning log or other evidence of coursework-related service completion, agency supervisor reviews (which will be completed on a form provided by the Office of Service-Learning), and copies of student’s reflections. 

For the co-curricular portion of the designation requirements, students must submit a log of participation, showing dates and times service was completed, a description of the service performed, and verification by a representative of the agency, organization or group for which the service was performed.  

Students must achieve an acceptable quality of participation and learning, as exhibited through 

the “depth” at which reflections connect students’ experiences with courses’ content.  For upper-level students, the committee will be especially interested in students’ ability to integrate information from a variety of disciplines. In addition, students’ insights regarding civic engagement in general and about their experiences in particular, the quality of the reflections’ technical strength, and feedback from agency supervisors will be considered. 

An “added value” portion of the assessment is initiative that students demonstrate in their service-learning projects; that initiative can be shown in reflections that detail previously unacknowledged problems and creating and launching solutions to problems,  

Process 

Application for the Service-Learning recognition is by self-nomination. Students who are interested in participating need to apply to the Office of Service-Learning.  It is suggested that students apply as early in their educational careers at SUNY Cortland as possible to ensure program completion. Any students interested in the program my contact Institute for Civic Engagement staff members, who can assist them in determining if they will be able to complete program requirements. Students selected for participation will either select or be assigned a faculty mentor to assist them in completing the process. Faculty mentors will keep students apprised of their progress through and standing with the program to provide support for students so they can complete the program.  

Following pre-approval by the Office of Service-Learning and successful completion of the requirements, the student submits the required portfolio, verification of co-curricular participation, and a letter of support from the faculty mentor to the Office of Service-Learning for review.  

The portfolio-and other documentation will be reviewed by the Office of Service-Learning and the advisory committee it forms to support the Service-Learning designation process. 

Student applicants recommended for  recognition by the Office of Service-Learning  will have their names forwarded to the President’s Leadership Coalition for Student Engagement and the Provost and Vice President of Academic Affairs for final approval and subsequent processing by the Registrar.  

Students not recommended for the designation will be provided with a review of their portfolio and other documentation indicating areas of deficiency. 

Those students who have successfully achieved the designation in Service-Learning will have the Service- Learning designation added to their official college transcript and be recognized for earning the President’s Recognition for Engaged Learning and Leadership at the annual Leadership in Civic Engagement Awards and Scholarships event.

President’s Recognition for Engaged Learning and Leadership 

Designation in Undergraduate Research 

Rationale 

The Undergraduate Research designation on the President’s Recognition for Engaged Learning and Leadership, along with its accompanying transcript notation, will provide formal institutional recognition of a student’s high-level achievements and participation in independent research or creative activities. 

What is Undergraduate Research?   

An inquiry or investigation conducted by an undergraduate student that makes an original, intellectual, or creative contribution to the discipline. 

Oversight 

The President’s Recognition for Engaged Learning and Leadership designation in Undergraduate Research will be administered by the Undergraduate Research Council. The council will work with a group of faculty mentors to identify qualified students who are interested in participating in the program and providing participating students with support and guidance for completing the program.  

Criteria 

Demonstrated completion of a substantial and original scholarly research project or creative contribution (as per the above definition) conducted by an undergraduate student under the guidance of a faculty mentor and shared with the College community and within the student’s professional discipline. There are three required components: 

1.     Demonstrated original research or creative activity that is substantial in terms of effort, outcomes and experiential learning 

Several examples of eligible activities that might work towards this requirement include: 

a) Successful completion of a Cortland Undergraduate Summer Research Fellowship. 

b) Successful completion of at least two semesters of credit-bearing independent investigation courses in which the student has carried out a substantial original scholarly research project or creative activity under the guidance of a faculty mentor. 

c) An Honor’s or senior thesis in which the student has carried out a substantial original scholarly research project or creative activity under the guidance of a faculty mentor. 

d) A completed internship in which the student has carried out an original scholarly research project or creative activity under the supervision of an organization, community, or business partner. 

e) Co-curricular activity in which the student has carried out a substantial original scholarly research project or creative activity under the guidance of a faculty mentor. 

And 

2.     Participation as a lead presenter in a SUNY Cortland Transformations oral or poster presentation 

Andone of the following: 

3.     Participation as an author in an oral presentation, poster presentation, creative performance or exhibition in regional, national, or international professional conference or venue outside of SUNY Cortland. 

Or 

Author or co-author of a regional, national or international peer-reviewed publication in their discipline outside of SUNY Cortland. 

Documentation Required of Student and Faculty  Mentor 

As part of the application, the student candidate will prepare a portfolio providing supporting documentation of the above requirements, including a description of research/creative activity, a reflective statement, and a college transcript. Quantifying a number of hours spent on the project (both through curricular and extra-curricular activities) is helpful; for that purpose, students should keep and include a log of their time. The candidate should also include copies of written products (e.g., abstracts of presentations, exhibition or conference programs, publications, etc.) that further document the dissemination requirements (2 and 3). 

As part of the application, the faculty mentor must also submit a separate report indicating how the student has met the requirement of original research or creative activity that is substantial in terms of effort, outcomes and experiential learning.  

The student portfolio and the faculty mentor’s report will be submitted to the Undergraduate Research Council for consideration.  

The Undergraduate Research designation is in recognition for individual achievements and not to be applied to research groups. In the case of student candidates whose research/creative activities were part of a collaborative project involving more than one student, both the individual student candidate and faculty mentor must clearly specify in their documentation the individual contributions, outcomes, and significance of the individual student candidate and his/her efforts. 

Process 

The Undergraduate Research designation is by self-nomination and requires a faculty mentor sponsor.  

At least one semester prior to the formal application, the student initiates the process by submitting a letter of intent and arranging a joint consultation with the Undergraduate Research Council and faculty mentor. 

Following pre-approval by the URC and successful completion of the requirements, the student submits the application form along with a portfolio and faculty report to the Undergraduate Research Council for review. Application must be signed by faculty research mentor and department chair. 

Application and portfolio will be reviewed by members of Undergraduate Research Council for verification and provisional approval. 

Student applicants recommended for the recognition by the Undergraduate Research Council will have their names forwarded to the President’s Leadership Coalition for Student Engagement and the Provost and Vice President of Academic Affairs for final approval and subsequent processing by the Registrar.  

Students not recommended for the designation will be provided with a review of their application and portfolio indicating areas of deficiency. 

Those students who have successfully achieved the designation in Undergraduate Research will have the Undergraduate Research designation added to their official college transcript and may be recognized with the President’s Recognition for Engaged Learning and Leadership at the annual Honor’s Convocation.