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Faculty Senate Minutes #3 - October 2, 2012

                                                            FACULTY SENATE MINUTES

                                                                   October 2, 2012

The third meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, October 2, 2012 at 1:15 PM in Jacobus Lounge, Brockway Hall.

SENATORS AND MEMBERS PRESENT:  J. Hendrick, J. Hartsock, R. Grantham, C. Schubert, W. Miller, D. Miller, R. Kendrick, E. Lind, K. Polasek, N. Paley, H. Lindh, K. Pristash, D. Harms, T. Slack, D. Berger, E. Owens, P. Schroeder, B. Lowe, L. Weber, E. Bitterbaum, M. Prus, G. Sharer, M. Gonzalez, A. Fitz-Gibbon, K. Pristash, S. Anderson                                                                                                                                                 

SENATORS AND MEMBERS ABSENT:  J. Walkuski, D. West, B. Wodi, R. Borden, V. Behr, T. Vigars, E. Durgin, K. Pietro, W. Shaut, B. Hodges, M. McGuire

GUESTS PRESENT:  J. Stanton, H. Wilson

I. APPROVAL OF THE MINUTES:   The Minutes from September 18, 2012 were approved.


The nominations were approved from the Committee on Committees (Approved)


  • Reminder - Faculty Senate Sandwich Seminar is scheduled for Thursday, October 18th for others on campus to provide input. Senators were encouraged your colleagues to attend and share their ideas.
  • The Steering Committee working on organizing our first discussion topic – Faculty Obligations.  We are considering framing it using the model used by Empire State College, in the form of a caucus.  More information will be foregoing.  Other possible caucus topics include Academic Rigor and Value of Faculty Service. Other ideas can still be emailed to any other member of the Steering Committee. 
  • Report from UFS planning meetings in Syracuse on September 20-21:
    • GE requirements and student mobility/transferability is still a hot topic; working towards increased awareness on the parts of the community colleges and the 4 –year campuses to be compliant with the SUNY GER and the core courses in the major.
    • Upcoming SUNY Conference: November 8-9th in NYC on Harnessing SYSTEMNESS, Delivering Performance.  For more information on the 2012 SUNY Critical Issues in Higher Education Conference go to:
    • Shared Services – Chancellor Zimpher’s news release on September 19th announced $6 million savings in the 1st year (these are administrative savings that is being redirected toward academic instruction and student services) (
    • Graduate Research Symposium in Albany, February, 26, 2013.  Titled: Boosting the Power of SUNY – A Graduate Research Symposium.  Campuses (via CAOs) will be receiving information soon.
    • All the SUNY Senate standing committees presented their agendas for the year.  It is in these committees that the major work of the SUNY Senate takes place. 
    • The SUNY Senate Governance committee will be updating the SUNY Senate Governance handbook this year.  And, we hope to hold some virtual caucuses using the SUNY Learning Commons, a specific digital commons for SUNY ( Our topic this year will be Academic Freedom.  I’ll keep you all posted about when that information will become available. 
    • Noelle Paley was asked to share agenda items for the SUNY Senate Diversity Committee.
  • The proposed 3-year calendar has been distributed to the campus via email.  Senators were encouraged to make sure all of your constituents reviewed it and provide feedback to Ginny Levine by next Tuesday, 10/9.  The Faculty Senate will be voting on the proposed calendars later in the fall semester.
  • The updated 2012-2013 version of the College Handbook is now on-line. A listing of all the changes will be posted on the Faculty Senate website. Ingrid Jordak and everyone who provided input were thanked for all their hard work. 

IV. VICE CHAIR:  J. Hartsock – The Vice Chair stated that he was asked by the Senate chair to determine the impact of photocopying fees on his class, COM 332, Reporting the World. He reported that, on average, students read twenty articles they have to copy, averaging about six pages each. That comes out to 300 copies. The cost per student of copying those at 20 cents a page would be about $60. 

V. TREASURER’S REPORT:  R. Grantham – The Treasurer sent a letter to all faculty and staff asking for their support and inviting their ideas and concerns. The letter indicated that what was previously called Faculty Senate dues were really commitments/donations to student scholarship and faculty service awards. There has been a positive response—two emails indicating their commitment to contribute and 4 responses at the Faculty Senate Meeting. Thank you all for your support. 

VI. SECRETARY’S REPORT:  J. Walkuski – No report (absent) 

VII.  PRESIDENT’S REPORT:   The President gave a  brief report {SEE Appendix  1} 


Student Affairs CommitteeE. Lind – No report. 

Academic Faculty Affairs Committee  – A. Fitz-Gibbon – No report. 

Long-Range Planning Committee – No report (absent) 

Educational Policy Committee –  M. McGuire – No report (absent) 

Professional Affairs Committee  –.K. Pristash – The Chair reported that the committee met on Friday, Sept 28th in Corey Union and went over the items discussed at the Senate Steering Committee. 

Concern was raised about the reconstitution of the Parking Committee at the President’s request.  The announced structure of the committee does not include professionals.  There was a question of whether this could be rectified. 

He further reported that the committee plans on asking John Driscoll or an appropriate UUP representative to meet with them to discuss salary structure and promotion opportunities for professionals regarding what issues the committee can address and how. 


Committee on Teaching Awards No report (absent) 

Committee on Teaching Effectiveness No report (absent) 

Committee on Committees – J. Hartsock gave the report for the Committee on Committees {SEE Appendix 2} 

College Research Committee  – No report (absent) 

General Education Committee – No report (absent) 

Graduate Faculty Executive Committee – M. Gonzalez - No report. 

X. AREA SENATOR’S REPORTS:  There were no Area Senator’s reports. 

XI. SUNY SENATOR’S REPORT – D. Berger – No report. 

XII. STUDENT SENATOR’S REPORTS:  The students gave a brief report {SEE Appendix 3} 

XIII. OLD BUSINESS:  - The Old Business Agenda item regarding Printing Costs for SUNY Cortland Students was postponed to the next meeting on October 16, 2012 by consensus due to the unavailability of A. Berg to attend the meeting. {SEE Appendix 5 of the September 18th Faculty Senate Minutes} 

XIV. NEW BUSINESS:  - GFEC Handbook changes was introduced by M. Gonazalez and will be an agenda item under Old Business at the next meeting on October 16, 2012 {SEE Appendix 4} 


There were no new announcements. 

Respectfully Submitted, 

Barbara Kissel 

Recording Secretary

The following reports are appended to the minutes in the order they were submitted:

   (1)   President’s Report, submitted by E. Bitterbaum

   (2)   Committee on Committee’s Report 

   (3) Student Senator’s Report, submitted by L.M. Weber 

   (4) GFEC Handbook changes, submitted by J. Hendrick for P. McGuiness 

                                                     APPENDIX 1 

                                         President’s Report, submitted by E. Bitterbaum

1. SUNY Brockport tragedy and campus security

2. WRVO agreement (campus radio station) 

3. WEPA & the Tech Fee 

4. UUP Newsletter 

                                                                                             APPENDIX 2 

   Committee on Committees Report, submitted by J. Barry, Chair

October 2, 2012 

Item #1: 

The Committee on Committees recommends the following appointment which requires confirmation by the Senate: 

Committee on Teaching Effectiveness, Library, 2011-14 – Jennifer Kronenbitter 

Item #2: 

A call for nominations was issued for the following consultative search committees, and nominations received are noted below: 

Executive Director of Alumni Affairs 

Four members elected by and from the faculty/professional staff Jennifer Janes, Nick Koziol, Hailey Ruoff 

One member elected by and from the classified staff within the reporting area – none received

Two members with special consideration of the areas with a direct reporting relationship (to be recommended to the Senate by appropriate vice president) 

Associate Dean, School of Education 

Three members elected by and from the faculty within the school – Chris Widdall, Susan Stratton 

One member elected by and from the professional staff within academic affairs or librarians– Lori Schlicht 

One member elected by and from the classified staff within academic affairs – Nancy Mead 

Since the number of candidates is equal to or less than the number of seats, the Faculty Senate Secretary can be asked to cast a single ballot for the nominations above. 

In accordance with the Handbook, the appropriate vice president (or designee) will appoint members where there are insufficient nominees. 

Item #3:

The call for nominations was extended for the following committees, and nominations received are noted below:      

Review of Governance Structure 

Two voting academic faculty from the School of Arts & Sciences 

Two voting academic faculty from the School of Education – E. Caffarella 

Two voting academic faculty from the School of Professional Studies 

One voting academic faculty from the Library – D. Harms 

Two voting professionals – S. Cunningham, K. Pristash

One contingent faculty member (part-time or full-time lecturer) – R. Borden 

Executive Assistant to the President (ex officio, non-voting) 

Academic Grievance Tribunal Consultative Pool (6-member committee; 3-year staggered terms) 

Two voting academic faculty from the School of Arts & Sciences – M. McGuire, C. Schubert 

Two voting academic faculty from the School of Education – J. Mosher, O. White 

Two voting academic faculty from the School of Professional Studies – G. Birren 

Respectfully submitted, 

Joanne Barry 

Chair, Committee on Committees 

                                                                    APPENDIX 3

                                                             Student Senator’s Report 

submitted by L.M.Weber

Below will be the report from the Student Senate Representatives at tomorrow's Faculty Senate: 

SGA has senate tonight. President Bitterbaum will be in attendance. We will be deactivating a few clubs that have not been active for the past couple of years. Also students will be presenting to the senate their request for stabilization which will be held this Sunday October 7th at 7:00pm in the SGA Conference Room. 

We have moved the date of Fall Fest, it will now be held on Sunday October 21st from 11:00am-3:00pm 

Also the first ever SGA Halloween Party will be held Friday October 26th from 7:00pm-10:00pm in the Function Room. 

                                                                                          APPENDIX 4 

Graduate Faculty Executive Committee Handbook Changes 

submitted by J. Hendrick for P. McGuiness, Chair, GFEC 

                                                   Amendments to Bylaws of the SUNY Cortland Graduate Faculty

(All changes: bold face; deleted text: strike through; new text: underlined

CORTLAND COLLEGE HANDBOOK - CHAPTER 150: Cortland Faculty Governance 



1.      There shall be a graduate faculty for the purpose of accepting responsibility for graduate curricula and associated graduate academic affairs of the College. The graduate faculty shall provide a direct advisory mission to the administrative officers designated for gr aduate studies and related affairs. 

2.      The organizational structure and operating procedures of the graduate faculty shall be subject to ongoing review and approval by the Faculty Senate. A representative of the graduate faculty shall represent it on the Faculty Senate. 

3.      The graduate faculty shall provide the Senate with a written annual report at the end of the academic year. 


A.    These bylaws define the role of the graduate faculty in the governance of the College, in accordance with the legal requireme nts of the State University of New York, the  Policies of the Board of Trustees of the State University of New York, and the local College Council. They identify faculty responsibilities and obligations within the administrative and academic structures of the College and provide a plan within which the objectives of graduate study may be pursued. 

B.    The purpose of graduate study is directed towards the fulfillment of the following objectives: 

1.      The expansion, deepening, and strengthening of professional knowledge as a scholarly and creative activity; 

2.      The improvement of techniques for the dissemination and application of existing knowledge and the generation of new knowledge ; 

3.      The development of a greater understanding of the theories and findings underlying individual disciplines; and 

4.      The fostering of a critical ability to deal analytically and insightfully with the problems, methods, and instruments of rese arch in a given area of study. 


The name of this organization shall be the Graduate Faculty of the State University of New York College at Cortland, herein designated as the graduate faculty. 


 A.    General Responsibility 

The graduate faculty has major responsibility for all aspects of graduate study and post -baccalaureate education of the College and shall be responsible for instructional programs, research activities, and service functions at the graduate level. It shall administer its own affairs with its bylaws subject to review by the Senate of the SUNY Cortland Faculty, or its elected successor. 

B.    Specific Responsibilities 

The objectives of graduate study require the graduate faculty to assume the following specific responsibilities: 

1.      To introduce students to levels of existing advanced scholarship beyond those characterizing undergraduate work and to encourage a spirit of scholarly inquiry; 

2.      To guide students in achieving an understanding of, and proficiency in, productive scholarship and research; 

3.      To provide advanced training and educational opportunities leading to professional skill and knowledge of high quality; 

4.      To define and maintain academic standards and requirements for advanced degrees and post -baccalaureate education at a high level of quality, consistent with the objectives of graduate study. 





e qualifications for membership require that the nominee meet the following criteria: Experience

The minimum experience requirement is three years of instruction at the graduate level at any institution of higher education , or three years of library service involving graduate programs.







An earned doctorate in the field of specialization, or the highest terminal degree in the field of specialization, or special training and experience which are acceptable as judged by the particular faculty member's field.

Demonstrated Scholarly Ability





Evidence of interest in the scholarly nature of his/her field as demonstrated by research or publication or the judgment of his/her

colleagues in the department concerned. Rank



Holds the rank of professor, or associate professor, or librarian, or associate librarian, or administrative position of school dean or





Involvement in Graduate Programs



Has, in the opinion of his/her department, an ongoing involvement in, and commitment to, graduate studies at Cortland.

B.    All applications for membership shall be reviewed and acted upon by the executive committee. An application shall consist of a letter of interest describing how the applicant meets the criteria outlined in Article III. A. and a copy of the applicant's vita. 

C.    A member may resign by submitting a written letter of resignation to the presiding officer. The presiding officer shall report all resignations to the executive committee. 

D.    Should the need arise, as determined by a two-thirds majority vote of the executive committee, membership fees may be levied. The proposed fee schedule must be submitted to the general membership of the graduate faculty for approval by a two-thirds majority. 






Composition of the Executive Committee

executive committee shall be composed of 13 members, as follows:

One member of the graduate faculty elected by and from the departments of biological sciences, chemistry, geology, mathematic s and physics.



One member of the graduate faculty elected by and from the departments of English, history and modern languages.





One member of the graduate faculty elected by and from the departments of childhood/early childhood education and foundations and

social advocacy.

One member of the graduate faculty elected by and from the departments of literacy and educational leadership.



One member of the graduate faculty elected by and from the departments of health, and recreation, parks and leisure studies.



One member of the graduate faculty elected by and from the departments of kinesiology, phys ical education and sport management.



One member of the graduate faculty elected at large from the library and departments having no graduate programs.



One member of the graduate faculty at large.



One graduate student appointed by the Student Government Association.



One administrator appointed by the provost, ex officio, without vote.



One representative of the Registrar's Office, ex officio, without vote.



One representative of the Educational Policy Committee, ex officio, without vote.



One representative of the Admissions Office, ex officio, without vote.


 The graduate faculty shall be represented by and function chiefly through an eight-member a thirteen-member executive committee that includes eight voting members of the graduate faculty elected by the graduate faculty. The entire graduate faculty shall participate in the election of the executive committee. Important matters of policy shall be taken to the entire graduate faculty through meetings and ballot votes as hereinafter provided.

B.    Elections and Term of Office 

1.      Elections for membership on the executive committee shall be run by the executive committee (or by the Faculty Senate Committee on Committees as directed by the executive committee) each year during the period April 1 through May 1. Prior to elections, nominations shall be solicited from the entire Graduate Faculty. 

2.      Only members of the Graduate Faculty shall be eligible to vote for executive committee positions. 

3.      The term of office for members of the executive committee shall be staggered two-year terms, commencing at the close of the spring semester. 

4.      No person may serve more than two consecutive terms on the executive committee, except for position #7 (Article IV.A.). C.    Duties of the Executive Committee 

The executive committee shall perform the following duties: 

1.      Elect a chair of the executive committee, and such other committee officers as may be necessary. The chair of the executive committee shall also be the presiding officer of the graduate faculty. 

2.      Elect a member of the executive committee to serve as the representative of the graduate faculty on the Faculty Senate. 

3.      Call for applications for graduate faculty status throughout the academic year while reviewing and acting on these applications as part of the regular business of the executive committee. 

4.      Keep an updated list of membership of the graduate faculty. 

5.      Call meetings of the graduate faculty, as necessary. 

6.      Refer matters, as appropriate, to a vote of the graduate faculty. 

7.      Review, on behalf of the graduate faculty, all new graduate courses, programs, and degrees, and submit recommendations to the provost and vice president for academic affairs. 

8.      Consider matters of general policy and practice affecting graduate affairs and progr ams, formulate recommendations, and forward such recommendations to the appropriate academic departments and/or member of the College administration. 

9.      Conduct a referendum vote of the graduate faculty on any matter that has been petitioned by 25 percent of the members of the graduate faculty. 

10.  Conduct nominations and mail  or electronic ballot elections for membership on the executive committee, as specified in Article IV.B. 

11.  Conduct mail  or electronic ballot votes on amendments to these bylaws as specified in Article V. 

12.  In the event of a resignation from the executive committee, appoint a replacement from the appropriate constituency for the r emainder of the unexpired term. 

13.  Carry out such other duties as may be assigned by the graduate faculty. 

D.    Quorums 

1.      A quorum for the executive committee shall be any five of the nine voting members listed in Article IV.A. 

2.      A quorum for meetings of the graduate faculty shall be 25 percent of the members of the graduate faculty. 


A.    The executive committee (or the Faculty Senate Committee on Committees as directed by the executive committee) shall submit  to a mail  or electronic ballot  of to the graduate faculty of any proposed amendment  that has been put forth by the executive committee or petitioned in writing by at least ten members of the graduate faculty. 

B.    (1) Amendments to these bylaws  shall must be approved by at least a majority of the graduate faculty by mail ballot two-thirds of the votes cast.

 (2) Proposed amendments shall be mailed  or emailed to all members of the graduate faculty at least  two one weeks but not more than four weeks prior to the mail ballot. 

C.    Each proposed amendment shall state the time at which the proposed amendment shall take place.