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Faculty Senate Minutes #11 - March 26, 2013

                                                     FACULTY SENATE MINUTES #11

                                                                   March 26, 2013

The eleventh meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, March 26, 2013 at 1:15 PM in Park Center, Hall of Fame Room.

SENATORS AND MEMBERS PRESENT:  J. Hendrick, J. Walkuski, R. Grantham, C. Schubert, W. Miller, D. Miller, R. Kendrick, S. Sharma, E. Lind, L. Lin, N. C. Paley, K. Pristash, D. Ritchie, T. Slack, M. Dodds, D. Berger, E. Owens, P. Schroeder, J. Reardon, R. Williams, S. Wood, A. Fitz-Gibbon, E. Bitterbaum, M. Prus, G. Sharer, B. Burk, M. McGuire, G. Douglas, K. Pristash, S. Anderson             

SENATORS AND MEMBERS ABSENT:  B. Wodi, K. Polasek, O. White, M. Gonzalez, R. Borden, V. Behr, T. Vigars, H. Lindh, S. Wood, K. Pietro, W. Shaut, B. Hodges, M. Connell

GUESTS PRESENT:  C. Corbin, F. Pierce

I. APPROVAL OF THE MINUTES:   The Minutes from March 5, 2013 were approved.

II. SENATE ACTIONS:   

There were no Senate actions.

III.  CHAIR’S REPORT:  J. Hendrick - 

  • Pins were distributed to thank Senators and other Senate members for their service.
  • At the last senate meeting, Ginny Levine was acknowledged and thanked for all her work in preparing materials for Chancellor awards and promotions to Distinguished rank.  Many others served on the various selection committees.  Therefore, the faculty (and staff) involved on these committees are also recognized for their efforts.  Collaborative shared governance is a key component in recommendation and selection process.  Some of our faculty are even involved at the SUNY-wide level where the final selections are made.  The senate is grateful for the contributions that all these dedicated individuals make.
  • Senators were encouraged to ask colleagues to participate in shared governance at SUNY Cortland by volunteering to serve as a senator and/or on any one of the senate committees.  The deadline is at 4:00 March 27.  Personal contact is very effective.  They were asked to take an active part in recruiting faculty for the next 24 hours – it impacts the future of our college. 
  • Faculty involvement in Honors Convocation on April 20th is critical, so senators were asked to attend and encourage others to attend.  The event means a lot to our students and their families.
  • J. Hendrick represented the senate at a half-day workshop on Infusing Sustainability into the Curriculum.  Sustainability means much more than just being green.  In addition to sustainability of the environment, our society needs to be sustainable, as well as our economy.   It really opened up my eyes more.  Some models describing these and there interdependence are: http://www.sustainablemeasures.com/node/42 and http://www.sustainablemeasures.com/node/26.  The campus will likely be hearing more from the Sustainability Curriculum Coordination Committee in coming months.
  • Lastly, a final reminder that Proposals for Conversations in the Disciplines Grant Program are due Friday, April 5th.  Information can be found on the Provost Lavallee’s website at: www.suny.edu/provost/cid/    

IV. VICE CHAIR:  J. Walkuski – No report. 

V. TREASURER’S REPORT:  R. Grantham – The Treasurer reported that the Faculty Senate Memorial Scholarship funds remain the same.  She is still accepting donations for rewarding scholarship and showing appreciation to the college.  

VI. SECRETARY’S REPORT:  No report (vacant) 

VII.  PRESIDENT’S REPORT:     

  • Budget
  • Master’s in Speech Pathology
  • Admissions
  • Construction on campus
  • Sustainability  

VIII.  STANDING COMMITTEE REPORTS: 

Student Affairs CommitteeM. Connell – E. Lind reported that the Student Affairs Committee has received the applications for the 2012-2013 Faculty Senate Scholarship. Each committee member is currently reviewing each of the applicants and identifying those that will make the next round of discussions. The committee plans to meet before the end of next week (week of 01 April) to discuss the short list and make a final determination. 

Academic Faculty Affairs Committee – A. Fitz-Gibbon reported that the committee is working on Section 220.05.230 of the handbook which will be completed before the end of the semester. 

Long-Range Planning Committee – G. Douglas – The chair reported that the committee is meeting weekly revising duties which will be completed by the end of the semester. 

Educational Policy Committee – M. McGuire – {SEE New Business} 

Professional Affairs Committee – K. Pristash – The Chair reported that a quorum of the PFAC met last Thursday, March 21s,t and were updated on the progress of the Review of Governance Committee. They also spoke about the potential impact of the new UUP contract on DSI and the procedures used to award it.  Other topics were also brought up:  looking at establishing a family of titles for professional promotions (ongoing), investigating why some similar titles are only ever offered three year renewable contracts while some are offered five and investigating how some Director level positions are put in budget titles which allow for permanent appointment while others are not. They will be asking to meet with someone from HR to discuss the last two points above in the near future. 

IX. OTHER COMMITTEE REPORTS: 

Committee on Teaching Awards No report (absent) 

Committee on Teaching EffectivenessJ. Walkuski – The chair reported that the CTE Committee has met several times and discussed questions required in handbook. The committee is considering adding more questions and will have a recommendation or the Steering Committee next week. 

Committee on Committees – {SEE Appendix 1} 

College Research Committee – No report (absent) 

General Education Committee – B. Burk – B. Burk gave a brief report {SEE Appendix 2}

 Graduate Faculty Executive Committee – M. Dodds – No report. 

Review of Governance Committee – J. Walkuski reported that the committee will be having its 5th meeting on Friday. They are looking at various models of governance and will have a proposal for the Steering Committee next week.  They have looked at shared governance and are taking into consideration what the campus will look like in five years.  They hope to bring in all interest groups on campus into the discussion.  The Chair will continue the discussion next year and plans on contacting the Chancellor’s Office regarding the Transition Team to obtain information. 

Ad Hoc Committee to Review the Diversity StatementN. C. Paley – The chair reported that she met recently with E. Owens and J. Hendrick and will be sending a draft to those members not in attendance.  It will be sent to the Steering Committee next week.   

X. AREA SENATOR’S REPORTS:  D. Ritchie reported from his area in the Library regarding two Open Forums being held, asking for faculty input and feedback on the library instruction program, one directly following the meeting at 2:30, and the other on April 10 from 10:15-11:30, both in Jacobus Lounge, and also distributed a handout {SEE Appendix 3}.  

D. Ritchie stated that Memorial Library librarians currently offer two – actually three – types of instruction about the resources available both online and within their building.  One – is the basic library resources instruction session that librarians offer as a part of the Composition program that incoming students take, coordinated with the English department and the Composition faculty for their assignments.  Another – is the opportunity to have a subject-specific instruction session on appropriate resources for any course or specific assignment, developed by the department’s librarian liaison at the request of and in concert with the course instructor.  The third type of instruction – is the research and reference services we offer in person at the Reference/Research Desk, or via chat, email, and phone. 

The focus of these open forums is on the questions on the announcement, to see what Memorial Library is doing well, can do better, or can do to fill a need that’s not being met now.  

XI. SUNY SENATOR’S REPORT – D. Berger – The SUNY Senator reported that the next UFS meeting will be at SUNY Upstate Medical in May. He encouraged individuals with issues or concerns to contact him so that he may bring them forward. 

XII. STUDENT SENATOR’S REPORT – submitted by L.M. Weber and reported by J. Reardon - SGA Elections will take place on Thursday March 28th and Friday March 29th. Students can vote by logging onto myreddragon. LeighMarie Weber and Erin Durgin are running for re-election and Josh Figure is running for Treasurer. Please encourage your students to vote for during elections as this year students will also be voting to pass the MAF which is crucial for all the students. This week the e-board they will picking the recipients for the SGA Awards for the Leadership Banquet. Leigh Weber and Brendan Lowe have made great progress with the Michael Holland Scholarship and have narrowed the process down to four outstanding candidates. Interviews will be hosted soon. Also it might interest you to know that SGA executive board made an intramural Volleyball team! They look forward to seeing each other in a completely different atmosphere! We hope this gave you a good laugh! 

XIII. OLD BUSINESS: - There was no Old Business. 

XIV. NEW BUSINESS:  - The new business item regarding the EPC Retake Policy was introduced and discussed, and will be an agenda item under old business at the next Faculty Senate meeting on April 9, 2013. 

XV.  ANNOUNCEMENTS 

There were no announcements. 

Respectfully Submitted, 

Barbara Kissel

Recording Secretary 

The following reports are appended to the minutes in the order that they are distributed: 

 (1)   Committee on Committees report, submitted by J. Barry, Chair

 (2)   GE Committee Report, submitted by B. Burke, Chair 

 (3)  Discussion on Library Instruction, submitted by D. Ritchie

 (4)  EPC Retake Policy 

APPENDIX 1 

Committee on Committees Report 

submitted by J. Barry, Chair

Item #1 

The call for nominations for officers and committee vacancies beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations is Wednesday, March 27, 2013, 4:00 p.m.  

  1.  At Large (any member of voting academic faculty or professional staff unless otherwise noted):  

Seat (outgoing member)

Term

Elected/Appointed

Notes

Nominations

Vice-Chair (Walkuski)

2013-14

Elected

Serves as Faculty Senate Chair 2014-15

 

Secretary (vacant)

2013-14

Elected

No more than 2 successive terms

 

Treasurer (Grantham)

2013-14

Elected

No more than 2 successive terms

R. Grantham

SUNY Senator (Berger)

2012-15

Elected

Complete unexpired term

 

Auxiliary Services Corporation

(2 seats) (Boland, Ritchie)

2013-16

Elected

**see below

 

Committee on Teaching Effectiveness (Walkuski)

2013-16

Appointed

Academic Faculty

(no consecutive terms)

 

Educational Policy Committee (Vacant)

2012-14

Appointed

Academic Faculty

(complete unexpired term)

 

Facilities & Master Plan Oversight Committee (Sternfeld)

2013-16

Appointed

 

J. Ouellette

J. Sternfeld

Faculty Representatives to the Student Senate (2 seats) (Grantham, Tobin)

2013-14

Elected

No more than 2 successive terms

 

General Education Committee (Pickett)

2013-15

Appointed

Academic Faculty

 

 ** ASC holds a NYS Liquor License.  If elected to the Board of Directors, the State Liquor Authority requires the completion of a Personnel Questionnaire and fingerprinting.  For more details, click on the following link:  http://www.abc.state.ny.us/system/files/SLA_(personal-question-011310.pdf) 

 1. School of Arts & Sciences (seats are appointed unless otherwise noted):  

Seat (outgoing member)

Representing

Term

Notes

Nominations

Academic Faculty Affairs Committee (FitzGibbon)

Fine Arts/Humanities

2013-15

 

 

Academic Faculty Affairs Committee (vacant)

Soc/Beh Sci.

2013-15

 

 

College Curriculum Review Committee (Swartwood)

Soc/Beh  Sci.

2013-15

No more than two successive terms

 

College Research Committee (Kraebel)

Soc/Beh Sci.

2013-16

Qualifications:  should have received grant from external funding or reviewed grants from outside agency.

 

Committee on Committees (Hartsock)

Fine Arts/Humanities

2013-15

Elected

 

Committee on Committees (vacant)

Soc/Beh Sci.

2013-15

Elected

 

Educational Policy Committee (Darling)

A&S, At Large

2013-15

 

 

Long Range Planning Committee (Gfeller)

Math/Sci.

2013-16

 

 

Student Affairs Committee (Phillips)

Soc/Beh Sci

2013-15

 

 

  1.   School of Education – At Large (seats are appointed unless otherwise noted):  

Seat (outgoing member)

Term

Notes

Nominations

College Curriculum Review Committee (Vacant)

2013-15

No more than two successive terms

 

College Research Committee (Benton)

2013-16

Qualifications:  should have received grant from external funding or reviewed grants from outside agency.

C. Benton

S.Shi

Educational Policy Committee (Widdall)

2013-15

 

 

Educational Policy Committee (Shi)

2013-15

 

 

Long Range Planning Committee (Shi)

2013-16

 

 

Student Affairs Committee (Kim)

2013-15

 

 

  1.  School of Professional Studies – At Large (seats are appointed unless otherwise noted):  

Seat (outgoing member)

Term

Notes

Nominations

Academic Faculty Affairs Committee (Grantham)

2013-15

 

 

Committee on Teaching Effectiveness (Grantham)

2013-15

No consecutive terms

 

Educational Policy Committee (Campbell)

2013-15

 

 

General Education Committee (Burk)

2013-15

 

 

  1.   Library – At Large (seats are appointed unless otherwise noted):  

Seat (outgoing member)

Term

Notes

Nominations

Academic Faculty Affairs Committee (Herrmann)

2013-15

 

 

College Curriculum Review Committee (Kronenbitter)

2013-15

No more than 2 successive terms

 

Committee on Committees (Kronenbitter)

2013-15

Elected

 

General Education Committee (Kuiken)

2013-15

 

 

Student Affairs Committee (Connell)

2013-15

 

M.Connell

  1.   Professional  Staff – (seats are appointed unless otherwise noted): 

Seat (outgoing member)

Representing

Term

Notes

 

College Research Committee (Colombo)

At Large

2013-16

Qualifications:  should have received grant from external funding or reviewed grants from outside agency.

(complete unexpired term)

 

General Education Committee (Thomas)

At Large

2013-15

 

E. Quinlan

Professional Affairs Committee (Pristash)

Student Affairs

2013-16

 

 

Professional Affairs Committee (Babjack)

Academic Affairs

2013-16

 

 

Professional Affairs Committee (Chaffee)

Finance & Management

2013-16

 

B. Chaffee

 

 

 

  1. Management Confidential  - (seats are appointed unless otherwise noted):

 

Seat (outgoing member)

Representing

Term

Notes

Nominations

Committee on Committees (Barry)

At Large

2013-15

 

J. Barry

 

 

 Item #2 

The call for nominations for Senators beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations is Wednesday, March 27, 2013, 4:00 p.m.  

SENATORS – Terms Expiring

REPRESENTING

TERM

NOMINATIONS

Richard Kendrick

School of A&S – at large

2013-15

 

David Miller

School of A&S – at large

2013-15

D. Miller

Vacant

School of A&S – Fine Arts/Humanities

2012-14

 

Claus Schubert

School of A&S – Math/Sci.

2013-15

C. Schubert

Wendy Miller

School of A&S – Soc/Beh Sci.

2013-15

W. Miller

Ross Borden

School of A&S – Full-time Lecturer

2013-15

R. Borden

Michele Gonzalez

School of Education

2013-15

 

Lin Lin

School of Education

2013-15

S. Shi

Orvil White

School of Education

2013-15

 

Erik Lind

School of Professional Studies

2013-15

 

Kate Polasek

School of Professional Studies

2013-15

 

Ben Wodi

School of Professional Studies

2013-15

 

Vacant

School of Professional Studies

2013-15

 

Valerie Behr

Schools of Education & Professional Studies – Full-time Lecturer

2013-15

 

Howard Lindh

Professional Staff

2013-15

H. Lindh

Teri Vigars

Professional Staff

2013-15

 

Pam Schroeder

Classified Staff

2013-15

R. Nauseef

 

Item #3

 

The Committee on Committees will issue a final slate of nominations (from numbers 1 and 2 above) on March 28, 2013.   Additional nominations will be accepted from the floor of the Faculty Senate at its meeting on April 9, 2013. 

Item #4 

The call for nominations for Graduate Faculty Executive Committee beginning Fall 2013 resulted in the nominations noted below (in red).  Deadline for nominations is Monday, April 8, 2013, 4:00 p.m.  

Seat # (outgoing member)

Representing

Term

Nominations

2  (B. Troyan)

History, English, Foreign Languages

2013-15

 

4 (M. Gonzalez)

Literacy and Education

2013-15

 

5 (J. Curtis)

Health and Recreation, Parks and Leisure Studies

2013-15

 

6 (M. Dodds)

Physical Education and Sport Management

2013-15

M. Dodds

 Respectfully submitted, 

Joanne Barry 

Chair,

Committee on Committees                                    

APPENDIX 2 

Cortland’s General Education Program and SUNY Seamless Transfer 

submitted by B. Burke, Chair

__________________________________________________________________________________________

 Brooke Burk, Ph.D. 

 Assistant Professor Department of Recreation,

 Parks and Leisure Studies 

TO:      Joy L. Hendrick, Faculty Senate

           Mark J. Prus, Provost and Vice President for Academic Affairs  

FROM: Brooke Burk, Chair General Education Committee  

RE:      Cortland’s General Education Program and SUNY Seamless Transfer 

  DATE: March 21, 2013 

 

The General Education (GE) Committee would like to thank you for your interest in the transfer policies for General Education for transfer students on our campus. As requested by the Faculty Senate Steering Committee, the GE Committee has spent time reviewing the current transfer policies at Cortland as well as those outlined by SUNY. After our extensive review, we are confident that we are in compliance with the current SUNY policies based on the following information:  

  • In general, our current curriculum leading to a bachelor’s degree enables students to complete seven of ten SUNY GE Requirement areas, two competency areas, and 30 credits of SUNY GE courses within the first two years of full-time study of the program. The Provost will be requesting that all departments review program four year plans to address any issues at the program level.
  • Based on a review of policies and discussion with the Advisement and Transition Office, our locally define-lower division GE requirements which exceed the SUNY GE Requirement do not prevent a student from completing an undergraduate degree within the usual credit requirement. It has been discussed that courses within the major are more restrictive to degree completion than GE. Additionally, completion of the foreign language requirement was identified as a possible challenge for transfer students.  The Cortland campus has a waiver policy that allows transfer students to waive all three of the locally defined GE categories based on the number of credit hours they have previously completed.
  • Cortland’s current transfer policies state that an incoming transfer student will have fulfilled a SUNY GE area if the original SUNY campus deemed it fulfilled.
  • Incoming transfer students to Cortland receive credit for a SUNY GE Requirement course that applies to the major if they have received a grade of C- or higher. Students with a completed A.A. or A.S. degree prior to transferring to Cortland may receive credit for a grade of D or higher.
  • The Cortland campus clearly identifies and publishes transfer policies that can easily be accessed by students both current and potential, faculty, and staff.  

 

As a follow-up to the January 2013 Board of Trustees transfer mobility resolution, we anticipate a Memorandum to Presidents coming from SUNY administration that will outline more requirements and will respond accordingly. We are discussing a process that would encourage further dialogue on general education including:  

 

  • Inclusive dialogue on the purpose, structure, and effectiveness of our general education program.
  • Allowing transfer students to fulfill the GE Requirements if they have completed 7 out of 10 of the SUNY GE Requirement courses prior to attending Cortland and consider the implications this may have on native students and their GE Requirements.
  • Credit hour requirements for departments and majors. 

 

Feel free to contact us with any questions. We hope to maintain our transparent sharing of information between our committees and with the campus.   

                                            

APPENDIX 3 

submitted by D. Ritchie 

Discussion on Library Instruction 

How the library can partner with faculty? 

We need your good thinking. 

The faculty and staff of Memorial Library are looking at the library’s instructional programs with the goal of developing a library and technology instruction program that will be responsive to the needs of the curricula of SUNY Cortland.  We are looking for faculty and staff feedback on how we can partner to develop critical thinking skills in our students. 

We invite you to attend these meetings:   

March 26, 2013 at 2:30 p.m. in Jacobus Lounge 

April 10, 2013 at 10:15 – 11:30 in Jacobus Lounge  

We will be giving a brief overview of our current programs and asking the following questions 

  • If you were to request library instruction for your class, what would you expect?
  • How can librarians support faculty in developing critical thinking skills in their students?
  • What would your ideal partnership look like between faculty and librarians?
  • In terms of instruction, what has been your engagement with other libraries that might be useful here?
  • What is the best approach for delivering library instruction class content? 

APPENDIX 4 

EPC’S Rationale for Proposed Retake Policy

submitted by M. McGuire, Chair                                                   

TO:                   Faculty Senate Steering Committee               

 FROM:              Mary McGuire

                         Chair, Educational Policy Committee

 DATE:               March 31, 2013

 RE:                    EPC’s Rationale for Proposed Retake Policy 

 The Education Policy Committee (EPC) was originally asked to consider revising SUNY Cortland’s retake policy during the 2011-2012 academic year.  The matter was unresolved at the end of the year, and EPC was once again charged with it for 2012-2013.

Initial concerns about students retaking courses were expressed by the Mathematics Department, which suggested its own retake policy (see below).  Other departments have specific restrictions on the number of times a student may retake a course or the number of courses their majors may retake.  Many departments have no restrictions, other than to advise the student the GPA and transcript consequences of retaking courses.  Our current catalog policy has only a vague reference to departments controlling access to student registration for a retake, and leaves those departments with specific policies little support in the event of a challenge.

In order to determine the norm for retake policies at SUNY schools, EPC gathered retake information from several SUNY campuses.  There was significant variation among campuses, with some limiting retakes to students who had received less than a C and others limiting the number of times courses could be retaken.  SUNY Cortland’s policy was very much on the lenient side.

We also looked at individual department policies across campus.  Most departments have no policy. Those that do have policies tend to limit registration for retakes to after all other students have had an opportunity to register.  Other departments limit the number of times a course may be repeated or the number of retakes their majors can take advantage of.  The most common reasons for retake restrictions were: 1) fairness to students who had not had an opportunity to register once for a class, and 2) concern that students who retake multiple classes in their majors multiple times are not really suited to the major. 

 The second has consequences for the student, who may spend considerable time and resources not making successful academic progress, and who may be better served by choosing an alternative program.  EPC discussed, though, whether a restrictive retake policy was the appropriate method to encourage students to explore an alternative major.  

 EPC’s initial proposal, that went to the larger campus for feedback in November 2012, stated, “To retake a course, students must seek registration access from the academic department offering the course.  Departments may restrict registration access for students retaking a course more than once.  In this case, students may register for that retake only after freshmen registration end.” 

 The responses from faculty and staff were largely positive.  However, several issues were raised:

 The policy was too restrictive, that retakes often happen for very good reasons and that once class requiring multiple retakes could hold up a student’s graduation if s/he was perpetually at the end of the line.

  1. The policy was insufficiently restrictive because it undermined existing department policies by allowing a first retake without restriction.
  2. The need for retakes was evidence of a lack of remedial courses.
  3. The current policy was adequate and departments with significant retake issues needed to advise students to change major. 

 After careful review the EPC is proposing the following (changes are highlighted):

 Current Catalog Language

When a student retakes a Cortland course, all grades received will remain on the official transcript, but only the last grade received will be included in the quality and grade point average and hours toward graduation.

The grade excluded from the cumulative totals will be annotated with an “E” on the transcript. The grade included in the cumulative totals will be annotated with an “I.” The retaken course, which is defined by the same title, course prefix and course number, must be repeated at SUNY Cortland under the same grading system in order to be eligible for this policy. Therefore, courses previously taken and earned as transfer credit are not eligible to be retaken.

 (Proposed Catalog Language to Be Added Here)

To retake a course, a student must seek registration access from the academic department offering the course.  A student has the right to retake any course one time. Departments may restrict registration access for subsequent retakes.  See departmental sections of the College Catalog for information on department specific retake restrictions. 

Students receiving financial aid are encouraged to check with the Financial Aid Office and with the Student Accounts Office to avoid losing an award, especially when retaking a previously passed course.

EPC members felt strongly that students should have the right to retake any course at least once without restrictions.   They believe that the proposed policy then gives departments maximum control over their subsequent internal retake restrictions, while honoring the students’ right.  By stating that any departmental restrictions are to be found in the catalog section of the department offering a course, it assures that departments with published restrictions will have policy to back up any student challenge.  If this proposed change is approved, it is EPC’s understanding that as long as individual department policies are not in contradiction to the campus-wide policy, department retake policies would be reviewed and approved as part of the catalog review process and not need approval from EPC.  

 Mathematics Department Course Retake Policy (Approved by Dept on 2/7/12)

  1. For the purpose of this policy, “course” refers to any course offered by the mathematics department that is used to satisfy the requirements of any major or minor offered by the department (MAT, AEM, APM).

 2. A student may repeat a course to replace a failing grade, grade of ‘X’ (withdrawal from course), or to improve the student’s GPA when the first enrollment resulted in a passing grade.

 3. A student may enroll in a course twice. A third and subsequent enrollment in that course shall be with the approval and by action of the mathematics department only. Such approval shall be given on a case by case basis and is not guaranteed.

 4. A student may repeat a maximum of four courses required for the major/minor. All retakes of the same course count towards this maximum.

 5. Students who are unable to earn the required grade after their allowable attempts will be blocked from further registration in the course. As such, if this course is required for the major/minor the student will not be able to complete their program of study and will need to pursue a different major or minor.

 6. Courses that are dropped during the add/drop period (first week of classes) do not count towards the maximum number of retakes.