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Faculty Senate Minutes #1 - September 4, 2012

 

FACULTY SENATE MINUTES #1

                                                                    September 4, 2012

The first meeting of the Faculty Senate 2012-2013 was called to order by Chair Joy Hendrick on Tuesday, September 4, 2012 at 1:15 PM in Jacobus Lounge, Brockway Hall.

SENATORS AND MEMBERS PRESENT:  J. Hendrick, J. Hartsock, J. Walkuski, R. Grantham, C. Schubert, W. Miller, R. Kendrick, D. West, K. Polasek, R. Borden, T. Vigars, K. Pristash, D. Harms, D. Berger, E. Owens, P. Schroeder, E. Bitterbaum, M. Prus, G. Sharer, A. Fitz-Gibbon, S. Anderson

SENATORS AND MEMBERS ABSENT:  D. Miller, B. Wodi, J. Rayle, V. Behr, N. Paley, H. Lindh, T. Slack, R. Franco, W. Shaut

GUESTS PRESENT:  There were no guests present.

I. APPROVAL OF THE MINUTES:  The Minutes from May 14, 2012 were approved.

II. SENATE ACTIONS:   

The Standing Rules for the Faculty Senate were approved. (Approved) {SEE Appendix 1}

There was a motion regarding the constitution of the Faculty Senate Review of Governance Committee with 11 members as follows: 

Two voting academic faculty from the School of Arts & Sciences

Two voting academic faculty from the School of Education

Two voting academic faculty from the School of Professional Studies

Two professionals

One voting academic faculty from the Library

One contingent faculty member (part-time or full-time lecturer)

Executive Assistant to the President (ex officio, non-voting)

 (Approved)

 There was a motion from R. Kendrick regarding the constitution of the Academic Grievance Tribunal:

 “That the Committee on Committees be asked to approve or solicit self-nominations for 6 faculty recommendations to go to the Provost for the Academic Grievance Tribunal,” the constitution as follows: (6-member committee; 3-year staggered terms)

Two voting academic faculty from the School of Arts & Sciences

Two voting academic faculty from the School of Education

Two voting academic faculty from the School of Professional Studies

 (Approved)

III.  CHAIR’S REPORT: 

Everyone was welcomed to the first meeting of Faculty Senate of “THE” Cortland State University of New York. 

Introductions were made around the room.  

  • Approval of the Standing Rules. One suggestion was to submit written reports electronically. This was treated as an interpretation of what appeared in the document so no changes were needed.  Hearing no other discussion/corrections, the document was approved as distributed.
  • Second item of business – approval of the minutes from May 1, 2012. Hearing no changes, they were approved as published.
  • Chairs Report 
    • Thank you all for serving on the Senate this year.  You all play a very important role in shared governance on campus.  Over the past 7-8 years, I have become more involved in the committees across SUNY, first on the SUNY GEAR committee and in the last four years serving on and chairing the SUNY Senate Undergraduate Committee and serving on the expanded Executive Committee of the University Faculty Senate.  Meeting faculty from across SUNY (and CUNY for that matter) and attending all the SUNY Senate plenaries has taught me about and instilled in me the importance of the role that shared governance in our University and on THE Cortland State University of New York campus.  As a result, two of my goals for this year are to: 
  1. Increase awareness of the role of shared governance on campus
  2. Increase participation in shared governance 
    • Your steering committee has already been discussing these and coming up with ideas as to how we can work toward these and I am open to all of your suggestions as well.
    • Two ideas so far include holding a Sandwich Seminar to open up this discussion about faculty and staff from the Senate this year.  I’ll keep you informed about the future date of this.
    • Secondly, it was suggested that we as a senate have more engaged discussions about issues.  What issues?   Up to you.  Perhaps there are issues that stem from the Middle States report?  I urge you to email me your ideas this week and the Steering committee will discuss them at our meeting next Tuesday.
    • Another thing we discussed was a review of the role of a Faculty Senator.  Being a senator is much more than attending a biweekly hour and 15 minute meeting this year.  While there is nothing specifically written in the handbook, the Steering committee noted these as the Role of Senators:
  • Attend all meetings of the Faculty Senate and be prepared to discuss any pending actions (carefully read materials ahead of time)
  • Become involved in the committees of the Senate and encourage others to become involved as well.
  • Communicate regularly with your constituencies (broader than office/dept) the issues of the Faculty Senate
  • Report to the Senate issues that come from constituencies [include in writing (electronically to Barb Kissel if possible) for the minutes]
  • Other general announcements should be given during the Announcements part of the meeting 
    • Committee chairs – As noted in the standing rules, committee reports are to be submitted in writing and you also provide a final written report needed (as per handbook) at the end of the academic year.
    • Communication is the key and we really want as many people to not only be aware of what is going on around campus, but to be involved as well.  Based on the emails being sent out from Joanne Barry, there are numerous opportunities to be involved.
    • I looking forward to a great year of enhanced engagement on campus and I look forward to working with all of you to help make that happen.  

IV. VICE CHAIR:  J. Hartsock – No report. 

V. TREASURER’S REPORT  R. Grantham – The Treasurer reported that there is $671.00 in the Senate Treasury. She thanked everyone for their patience for monies that had to be returned due to her illness last spring. She is still accepting contributions and thanks those who have contributed. She reminded everyone that the Senate collection of ten dollars is not actually dues but a contribution to scholarship on campus in the form of the Faculty Senate Memorial Scholarship which is awarded to a deserving student on campus. The contributions also go to updating the Memorial Plaques in the Library honoring faculty who have retired. 

VI. SECRETARY’S REPORT:  J.Walkuski read the report for the Committee on Committees. The nominees for committee vacancies were approved and nominations were taken from the floor with no results.  {SEE APPENDIX 2} 

VII.  PRESIDENT’S REPORT:   

  • Search for 16 full-time tenure track faculty positions.
  • EPC—regarding A+ grades.
  • Reconstituting Parking Committee to address parking concerns during the next two years. 

VIII.  STANDING COMMITTEE REPORTS: 

Student Affairs Committee No report (absent) 

Academic Faculty Affairs Committee – A. Fitz-Gibbon - The AFAC has its first meeting Tuesday, September 11, 2012.  Agenda: Elect chair for the year; Write to departments on are up for policy review. 

Long-Range Planning Committee –.No report (absent) 

Educational Policy Committee –  No report – (absent) 

Professional Affairs Committee  –.No report (absent) 

 IX. OTHER COMMITTEE REPORTS: 

Committee on Teaching EffectivenessJ. Walkuski - The CTE will be having its first meeting of the semester in the next week.  The committee plans on reviewing the section in the College Handbook regarding the responsibilities and duties of the committee.  Actions to be undertaken during the first meeting of the CTE include the election of a new chair and planning for the continued discussion of the evaluation of our teaching on campus.

Committee on Committees – {SEE Secretary’s Report} 

College Research Committee  – No report (absent) 

General Education Committee –No report (absent) 

Graduate Faculty Executive Committee – No report (absent) 

X. AREA SENATOR’S REPORTS:  There were no Area Senator’s reports. 

XI. SUNY SENATOR’S REPORT – D. Berger – The SUNY Senator gave a report which will be appended to the next meeting minutes #2 of September 18, 2012. 

XII. STUDENT SENATOR’S REPORTS:  No Report – Absent. 

XIII. OLD BUSINESS:  - There was no Old Business. 

XIV. NEW BUSINESS:   

  1. The constitution of the Faculty Senate Review of Governance Committee was discussed, voted on and approved, as follows:  There was a motion regarding the constitution of the Faculty Senate Review of Governance Committee with 11 members as follows:  

Two voting academic faculty from the School of Arts & Sciences 

Two voting academic faculty from the School of Education 

Two voting academic faculty from the School of Professional Studies 

Two professionals 

One voting academic faculty from the Library 

One contingent faculty member (part-time or full-time lecturer) 

Executive Assistant to the President (ex officio, non-voting) 

  1. The following motion from R. Kendrick was discussed, voted on and approved as follows: “That the Committee on Committees be asked to approve or solicit self-nominations for 6 faculty recommendations to go to the Provost for the Academic Grievance Tribunal” with the constitution of the committee as follows:  (6-member committee; 3-year staggered terms) 

Two voting academic faculty from the School of Arts & Sciences 

Two voting academic faculty from the School of Education 

Two voting academic faculty from the School of Professional Studies 

XV.  ANNOUNCEMENTS: 

R. Kendrick gave a report {SEE Appendix 3} 

K. Pristash gave a brief report {SEE Appendix 4} 

J. Hendrick assigned homework to the Senators to complete prior to the next meeting: 

  1. read the Faculty Senate Bulletin (distributed by Dave Berger), and
  2. contact as many constituencies and colleagues as possible to encourage them to sign-up as senators and/or committee members.  With the size of our faculty (including professionals), there is no reason for having all these vacancies.  They were encouraged to do their part in helping to fill these openings so the committees can begin working effectively on their charge.  

Respectfully Submitted, 

Barbara Kissel 

Recording Secretary 

The following reports are appended to the minutes in the order they are submitted: 

(1)  Standing Rules for the Faculty Senate 

(2)  Committee on Committees Report, submitted by J. Barry, Chair 

(3)  Announcement from R. Kendrick 

(4)  Announcement from K. Pristash 

APPENDIX 1 

STANDING RULES FOR THE FACULTY SENATE 

A.  MEETINGS OF THE SENATE AND THE SENATE STEERING COMMITTEE 

(1)  Regular fall meetings of the Faculty Senate shall be held on the alternating Tuesdays according to the attached schedule, unless insufficient business warrants cancellation as determined by the Steering Committee or otherwise announced in advance by the Chair. Time of the meetings shall be 1:15 - 2:30 p.m.  Be on time. 

       (2)  Special meetings may be called by the Senate, or in cases of an emergency nature, by the Chair.  Whenever possible, special meetings shall be 1:15 - 2:30 p.m., when the Senate does not meet, provided that  classes are in session.  Any member of the faculty may attend these meetings. 

B.  COMMITTEE REPORTS

     (1)  Committee Reports shall be presented, in writing, to the Faculty Senate during  the "reports" portion of each meeting. 

     (2)  Committee Reports shall include a rationale supporting the committee's  recommendations, if any. 

      (3) Resolutions and motions contained within or incidental to committee reports shall be presented, for information only, during the "reports" portion of each meeting.  Limited questioning on the content of committee reports may be permitted by the Chair at the time that the report is presented. 

C.  AGENDA ITEMS 

      (1)  The Steering Committee shall determine the order of agenda items to be considered at each meeting of the Senate which shall be published one week in advance. 

      (2)  Except for matters of an emergency nature, which will be decided by a 3/4 vote, the appropriate committee or person shall publish the exact wording of all resolutions, main motions, and committee  recommendations to all members of the Senate two weeks in advance of the meeting at which they will be considered. 

D.   SENATE DEBATE AND VOTING PROCEDURES 

      (1)  Debate shall not be in order unless a motion is pending. 

      (2)  All remarks shall be addressed to the Chair.

      (3)   The Chair is empowered to enforce a time limited of three minutes per speech. 

      (4)  The motion "to reconsider and enter on the minutes" shall be out of order.  

      (5)  Senators are encouraged to yield the floor to guests in attendance who wish to speak. 

      (6)  Official liaisons shall be allowed to speak when recognized by the Chair. 

            However, they shall not be allowed to offer motions or vote.  

       (7)  A roll call vote may be ordered on any motion by the request of five voting members of the Senate, or by the Chair.   

      (8)  Straw votes shall be illegal.  

E.   DATES OF SUCCESSION FOR OFFICERS, STANDING COMMITTEES, AND CHAIRS OF STANDING COMMITTEES 

       (1)  Newly elected officers shall assume office immediately following the last day of examinations in the spring semester. 

      (2)  Newly elected members of committees shall become active immediately following the last day of examinations in the spring semester.  

      (3)  Chairs of standing committees shall retain their chairmanship until the chairmanship election at the first committee meeting of the fall semester.

APPENDIX 2 

                                    Committee on Committees – Report to the Faculty Senate 

September 4, 2012 

submitted by J. Barry, Chair 

Item #1:

The Committee on Committees recommends the following appointment which requires confirmation by the Senate:

Educational Policy Committee, Library, Fall 2012 sabbatical replacement – Gretchen Douglas  

Item #2: 

A call for nominations was issued for the following Senate seats, and nominations received to date are noted (none received):

 

REPRESENTING

TERM

Nominations Received

 

 

 

Fine Arts/Humanities

2012-14

 

School of A&S

2012-14

 

School of Education

2011-13 (complete unexpired term)

 

School of Education

2011-13 (complete unexpired term)

 

School of Professional Studies

2011-13 (complete unexpired term)

 

 

 

 

Item #3:

 

A call for nominations was issued for the following vacancies, and nominations received to date are noted:

I.     At Large (7 vacancies)

  • SUNY Senator (Alternate) – 2012-15 – Phillips
  • Auxiliary Services Corporation – elected, (Fall 2012 sabbatical replacement) -Hines 
  • Faculty Representatives to the Student Senate - 2 seats - elected, 2012-13
  • Committee on Teaching Effectiveness – appointed, 2012-16
  • Educational Policy Committee – appointed, 2012-14
  • General Education Committee (Academic At-Large) - appointed, 2012-14 

II.    School of Arts & Sciences (6 vacancies)

 A.    Fine Arts & Humanities (2) 

  • Long Range Planning Committee – appointed, 2012-15 - Halpin
  • Student Affairs Committee – appointed, 2012-14 

B.    Math/Science (2) 

  • General Education Committee – appointed 2012-14
  • Student Affairs Committee – appointed, 2012-14 

C.    Social/Behavioral Sciences (2) 

  • Committee on Committees – elected, 2011-13 (complete unexpired term)
  • Student Affairs Committee – appointed, 2011-13 (complete unexpired term) – Phillips 

III.    School of Education (4 vacancies)

  • Academic Faculty Affairs Committee - appointed, 2012-1
  • College Curriculum Review Committee – appointed, 2011-13 (complete unexpired term)
  • General Education Committee – appointed, 2012-14
  • Student Affairs Committee – appointed,  Fall 2012 sabbatical replacement 

IV.    School of Professional Studies (1 vacancy): 

  • Committee on Teaching Awards – appointed, Fall 2012 (must have minimum of 5 years   teaching at SUNY Cortland) 

V.   Library (3 vacancies) 

  • Academic Faculty Affairs Committee – appointed, 2011-13 (complete unexpired term) – Herrmann
  • Committee on Teaching Effectiveness, 2011-14 (complete unexpired term)
  • Committee on Committees – elected, 2011-13 (complete unexpired term) 

 VI.    Professional Staff (2 vacancies) 

  • College Research Committee – appointed, 2010-
  • Professional Affairs Committee, Finance & Management – appointed, 2010-13 (complete unexpired term) 

 Respectfully submitted,

 Joanne Barry

 Chair, Committee on Committees                                                                  


APPENDIX 3 

Announcement from R. Kendrick 

The Institute for Civic Engagement, UUP, and NYPIRG are working together on a voter registration, education, and get-out-the-vote campaign. NYPRIG’s coordinator, Amanda Carpenter, is taking the lead. She has been appearing in classes and before student clubs and organizations to offer students the opportunity to register to vote. Anyone interested in having Amanda in their class or at their club or other organization can contact Amanda at acarpenter@nypirg.org

We will be celebrating Constitution Day on Monday, Sept, 17, 2012 with a lecture by Dr. Judith Best (Distinguished Teaching Professor, Department of Political Science, SUNY Cortland) at 3 p.m. in Jacobus Lounge, Brockway Hall. She will be discussing “The Constitution and the Elections.” 

On Wednesday, October 3, 2012, the Institute for Civic Engagement and Sustainable Cortland  will be holding “A Campus Conversation on Climate Change” from 4 to 7 p.m. in Jacobus Lounge, Brockway Hall. This event is targeted at students to provide them with an opportunity to explore their views about climate change, learn more about the subject of climate change, and discuss ways that we as a campus community might respond to climate change. Anyone interested in attending with their students can e-mail climate.change@cortland.edu. There is no charge for this event, and a dinner featuring locally grown foods will be provided. 

                                                                        APPENDIX 4 

                                                                              Announcement from K. Pristash 

SGA, EMS and Hillel have met and agreed to coordinate this year’s ceremony.  It will be next Tuesday at 9pm on the Corey Union steps or in the Function Room if the weather doesn’t cooperate.    

Instead of candles they are looking into purchasing red white and blue glow sticks. 

Some of the speakers they have identified may be contacted by them directly.  I have offered assistance if they want to produce a program for it as well.