����������������������� ���� FACULTY SENATE MINUTES #13
����������������������������������� ��������� April 21, 2009
The thirteenth meeting of the Faculty Senate 2008�2009 was called to order by
Chair William Buxton on Tuesday, April 21, 2009 at 1:10 PM in the Park Center
Hall of Fame Room.
SENATORS AND MEMBERS PRESENT:� W. Buxton, K. Lawrence,
J. Shedd, I Jubran, D. West, D. Miller, J. Governali, J. Hendrick, O. White,
J. Rayle, T. Vigars, E. McCabe, T. Slack, M. Ware, S. Snell, M. Dwyer,
M. Rainsford, A. M. Rossi, C. Cirmo, S. Anderson
SENATORS AND MEMBERS ABSENT: �J. Duncan, N. Helsper,
T. Phillips, J. Reese, J. Walkuski, B. Langhans, A. Dahlman, D. Harrington,
D. Videto, E. Bitterbaum, M. Prus, R. Franco, G. Sharer, W. Shaut,
R. Kendrick, R. Collings, T. Phillips
GUESTS PRESENT: N. Aumann, H. Wilson, B. Mattingly, J. Mosher,
B. Klein, A. LaChance, L. Ashley, S. Shi, S. Helbesky
I� APPROVAL OF THE MINUTES: �The minutes were approved from
April 7, 2009.
II.� SENATE ACTIONS:
There was a vote to approve the new Senate meeting time of 1:15 PM
(Approved)
There was a vote to postpone discussion and vote on the External Review
Committee Report, including the amendment regarding handbook changes,
to the last Faculty Senate meeting of the 2008-2009 year on May 5, 2009
(Approved)
III.� CHAIR�S REPORT: ��
Chair Buxton opened the meeting by urging all standing committee chairs
to submit their annual reports at the earliest possible time, explaining that this
will enable the chair and secretary to compile the Faculty Senate Annual Report
in a timely manner. The next item of business was the participation of J. Barry
in allowing the Committee on Committees to help conduct the elections for the
two full time lecturer Senators for next year.� The Committee on Committees is
doing this in recognition that there are no outgoing area Senators to conduct
these elections because they are new positions, and the chair reminded the
Senate that area senator elections are not usually the responsibility of the
Committee on Committees.� The Chair thanked the Committee on Committees
for taking on this task to ensure that full time lecturer senators are elected and
ready to participate in the Senate at the beginning of the 2009-2010 year.
The last announcement was that the Faculty Senate secretary now has access
to a campus wide listserv. Chair Buxton thanked Ginny Levine of the
President�s Office for her assistance in securing this access.
A discussion ensued regarding the two lecturer positions including
staggering the terms and also changing the bylaws to define voting rights
in campus wide faculty governance issues.
IV. VICE CHAIR: �K. Lawrence � No report.
V. TREASURER�S REPORT:� J. Shedd � No report.�
VI.� SECRETARY�S REPORT: �J. Duncan � no report (absent).
VII.� PRESIDENT�S REPORT: ��N. Aumann reported, in the absence of
President Bitterbaum, who was unable to attend, and also took questions
from the floor.
VIII.� STANDING COMMITTEE REPORTS:
Student Affairs Committee �- T. Phillips � T. Phillips was unable to attend.
Chair Buxton reported in his absence that vitas have been collected for the
Faculty Senate Memorial Scholarship and the recipient will be announced
shortly.
Faculty Affairs Committee � R. Collings � No report (absent).
Long-Range Planning Committee � C. Cirmo � C. Cirmo reported that the
LRPC membership has contacted academic unit heads who should have received
information about scheduled meetings to discuss priorities regarding strategic
plans and core values, which will be ongoing.� Chair Cirmo announced that the
Long Range Planning Committee hopes to present a series of white papers, both
to the Faculty Senate and Strategic Planning Steering Committee, sometime in
mid-May for consideration at the first meeting in the fall.
Educational Policy Committee � R. Kendrick, Chair �� R. Kendrick was unable
to attend but submitted a report as follows:� The EPC will meet on Tuesday,
April 21 at 8:45 AM in Old Main 127 where they will finish discussion
of the proposed revision to the Curriculum Guide and continue
the discussion regarding capstone course issue. The EPC expects to have a
recommendation for the Faculty Senate Steering Committee on proposed
changes to the Curriculum Guide and corresponding changes to
the College Handbook for the next Faculty Senate Steering Committee on
April 28. The EPC will also be continuing its dialogue concerning
the process for continuing discussion concerning the TEC and its relation
to other college committees and processes.
College Research Committee � P. Ducey, Chair - No report (absent)
General Education Committee � D. Miller, Chair �� No report.
X. OTHER COMMITTEE REPORTS:
Committee on Committees -� J. Barry, Chair � W. Buxton read the report for the
Committee on Committees.� There was a call for nominations for the committee
vacancies from the floor {SEE Appendix 1}
XI. AREA SENATOR�S REPORTS:� There were no area senator reports.
XII. SUNY SENATOR�S REPORT � M. Ware � M. Ware repeated the call for
participation on the University Faculty Senate committees which she has sent
out twice on the Faculty Senate listserv.� She encouraged interested
parties to contact her, reminding the Senate floor that this is an excellent
opportunity to become involved with issues such as student affairs, operations,
governance, as well as having advance information regarding the budget and
operatives from System Administration.� The Spring Plenary is in Buffalo on
May 1-2, and the day before on April 30 there sill be a short afternoon leadership
conference that was organized by the Governance Committee.� Due to a lack of
interested attendees SUNY Senator Ware will be putting out another call.�
Ware also announced that the conference will be webcast and if anyone has
some free time on the afternoon of April 30 they might want to take advantage
of that broadcast.
XIII. STUDENT SENATOR�S REPORTS: The Students gave a brief report.
XIV. OLD BUSINESS:
The Ad Hoc Committee on New Senate Time was discussed regarding changing the
starting time to 1:15 PM which was approved and is effective starting with the
next and last Faculty Senate meeting on May 5, 2009.�
The Ad Hoc Committee on External Review report was discussed, including
the amendment involving changes to the handbook. J. Rayle made a motion
to postpone the discussion and vote to the next and last meeting on May 5,
2009, which was approved. {See Senate Actions and Appendix 2)
XV. NEW BUSINESS:
There was no new business.
Respectfully Submitted:
Barbara Kissel
Recording Secretary
The following reports are appended to the minutes in the order they are submitted:
(1) �Committee on Committees report, submitted by J. Barry, Chair
(2) �Changes to the handbook, External Review Committee
APPENDIX 1
Committee on Committees report, submitted by J. Barry, Chair
Committee on Committees � Report to the Faculty Senate
April 21, 2009
issued April 1.� Nominations are due by 4:00 on Thursday, April 9, 2009.�
The slate of nominations will be presented at the April 21, 2009 Faculty Senate meeting,
at which time additional nominations will be accepted from the floor.
�
ATTACHMENT I
Call for Nominations - Fall 2009 Faculty Senate Officers and Committee vacancies
The Committee on Committees is seeking nominations for upcoming vacancies. Nominations
can be submitted via e-mail to Joanne Barry (joanneb@em.cortland.edu) or by phone (extension 2302).
Candidates may self-nominate or nominate someone else. If nominating someone else,
please be sure you have that person's permission to do so.
Deadline for nominations is 4:00 p.m. Thursday, April 9, 2009. The slate of nominations will be
presented at the Faculty Senate meeting on April 21, 2009, at which time additional nominations will
be accepted from the floor. The vacancies are listed below with the outgoing member's name
noted in parenthesis.
There are 39 committee vacancies and they are listed according to area as follows:
I. At Large (9 vacancies)
II. School of Arts & Sciences (13 vacancies)
III. School of Education (5 vacancies)
IV. School of Professional Studies (4 vacancies)
V. Library (6 vacancies)
VI. Professional Staff (1 vacancy)
VII. M/C�s (1 vacancy)
I. At Large (9 vacancies):
Vice-Chair (Lawrence)
Secretary (Duncan)
Treasurer (Shedd)
II. School of Arts & Sciences (13 vacancies):
A. Arts & Sciences At Large (2)
Educational Policy Committee - appointed, 2-year term (Kendrick) - West
1. Committee on Teaching Awards - appointed, 3-year term, term runs January 2010 through
December 2012 (qualifications - must have a minimum of 5 years teaching at SUNY Cortland)
(Knight)
B. Fine Arts & Humanities (4)
Committee on Committees - elected, 2-year term (Gascon)
1. Faculty Affairs Committee � appointed, 2-year term (Moore)
2. Long Range Planning Committee � appointed, 3-year term (Sarver)
3. Student Affairs Committee � appointed, 2-year term, 2008-10 (complete unexpired term)
(vacant)
C. Math/Science (2)
College Research Committee � appointed, 3-year term (Ducey) (qualifications:� should have received grant
from external funding or reviewed grants from an outside agency)
1. Committee on Teaching Effectiveness � appointed, 4-year term (Conklin)
D. Social/Behavioral Sciences (5)
1. College Curriculum Review Committee � appointed, 2-year term (Ouellette)
2. Committee on Committees � elected, 2-year term (vacant)
3. Committee on Teaching Effectiveness � appointed, 4-year term (Burke)
4. Faculty Affairs Committee � appointed, 2-year term (Collings) - Collings
5. Student Affairs Committee � appointed, 2-year term (Phillips)
III. School of Education (5 vacancies):
1. College Curriculum Review Committee - appointed, 2-year term (Kelly) - Kelly
2. Committee on Teaching Awards � appointed, 3-year term 3-year term, term runs January
2010 through December 2012 (qualifications - must have a minimum of 5 years teaching
at SUNY Cortland) (Benton)
3. Educational Policy Committee � appointed, 2-year term, 2 seats (Kelly, Lachance) -Smukler
4. Student Affairs Committee � appointed, 2-year term (Summers)
IV. School of Professional Studies (4 vacancies):
1. College Curriculum Review - appointed, 2-year term (Rayl) - Hokanson
2. College Research Committee � appointed, 3-year term (Hodges) (qualifications:� should have
received grant from external funding or reviewed grants from an outside agency)
3. Educational Policy Committee � appointed, 2-year term (Ford)
4. Faculty Affairs Committee � appointed, 2-year term (Walkuski)
V. Library (6 vacancies)
1. College Curriculum Review Committee � appointed, 2-year term (Harms) - Kronenbitter
2. Committee on Committees � elected, 2-year term (Hollister)
3. Faculty Affairs Committee � appointed, 2-year term (Melita)
4. General Education Committee � elected, 2-year term (Chiodo)
5. Long Range Planning Committee � appointed, 3-year term (Ritchie)
6. Student Affairs Committee � appointed, 2-year term (Connell) - Connell
VI. Professional Staff (1 vacancy)
1. General Education Committee � elected, 2-year term (Jones) - Jones
VII. Management Confidential (1 vacancy)
1. Committee on Committees � elected, 2-year term (Barry) � Barry
Attachment I
Call for Nominations - Fall 2009 Faculty Senate Officers and Committee vacancies
Deadline for nominations was 4:00 p.m. Thursday, April 9, 2009. The slate of nominations is listed below and will be presented at the Faculty Senate meeting on April 21, 2009, at which time additional nominations will be accepted from the floor. The vacancies are listed below with the outgoing member's name noted in parenthesis (nominations are in red).
There are still 17 seats for which no nominations have been received, including Faculty Senate� officers.�
There are 39 committee vacancies and they are listed according to area as follows:
VIII. At Large (9 vacancies)
IX. School of Arts & Sciences (13 vacancies)
X. School of Education (5 vacancies)
XI. School of Professional Studies (4 vacancies)
XII. Library (6 vacancies)
XIII. Professional Staff (1 vacancy)
XIV. M/C�s (1 vacancy)
I. At Large (9 vacancies):
1. Senate Steering Committee - elected, 1-year term
Vice-Chair (Lawrence) � none received
Secretary (Duncan) � none received
Treasurer (Shedd) � none received
2. SUNY Senator � elected, 3-year term (Ware) � Chris Cirmo, Mary Ware
3. SUNY Senator (alternate) � elected 3-year term (Phillips) � none received
4. Auxiliary Services Corporation � elected, 3-year term (Jordak) � Jena Curtis, Ingrid Jordak
5. Faculty Representatives to the Student Senate - 2 seats - elected, 1-year terms (Tobin, Connell) � Mary Kate Boland
6. General Education Committee (Academic At-Large) - elected, 2-year term (Worrell) � none received
II. School of Arts & Sciences (13 vacancies):
A. Arts & Sciences At Large (2)
1. Educational Policy Committee - appointed, 2-year term (Kendrick) � Donna West
2. Committee on Teaching Awards - appointed, 3-year term, term runs January 2010 through December 2012 (qualifications - must have a minimum of 5 years teaching at SUNY Cortland) (Knight) � none received
B. Fine Arts & Humanities (4)
� 1. Committee on Committees - elected, 2-year term (Gascon) � none received
�
2. Faculty Affairs Committee � appointed, 2-year term (Moore) � none received
3. Long Range Planning Committee � appointed, 3-year term (Sarver) � none received
4. �Student Affairs Committee � appointed, 2-year term, 2008-10 (complete unexpired term) (vacant) � none received
C. Math/Science (2)
1. College Research Committee � appointed, 3-year term (Ducey) (qualifications:� should have received grant from external funding or reviewed grants from an outside agency) � Peter Ducey
����� 2.� Committee on Teaching Effectiveness � appointed, 4-year term (Conklin) � none received
D. Social/Behavioral Sciences (5)
1. College Curriculum Review Committee � appointed, 2-year term (Ouellette) � none received
2. Committee on Committees � elected, 2-year term (vacant) � none received
3. Committee on Teaching Effectiveness � appointed, 4-year term (Burke) � none received
4. Faculty Affairs Committee � appointed, 2-year term (Collings) � Raymond Collings
5. Student Affairs Committee � appointed, 2-year term (Phillips) � none received
III. School of Education (5 vacancies):
1. College Curriculum Review Committee - appointed, 2-year term (Kelly) � Michelle Kelly
2. Committee on Teaching Awards � appointed, 3-year term 3-year term, term runs January 2010 through December 2012 (qualifications - must have a minimum of 5 years teaching at SUNY Cortland) (Benton) � none received
3. Educational Policy Committee � appointed, 2-year term, 2 seats (Kelly, Lachance) � Andrea Lachance, David Smukler
4. Student Affairs Committee � appointed, 2-year term (Summers) � Ji-Ryun Kim
IV. School of Professional Studies (4 vacancies):
1. College Curriculum Review - appointed, 2-year term (Rayl) � Jim Hokanson
2. College Research Committee � appointed, 3-year term (Hodges) (qualifications:� should have received grant from external funding or reviewed grants from an outside agency) � Bonni Hodges
3. Educational Policy Committee � appointed, 2-year term (Ford) � Irena Vincent
4. Faculty Affairs Committee � appointed, 2-year term (Walkuski) � Regina Grantham
V. Library (6 vacancies)
1 �College Curriculum Review Committee � appointed, 2-year term (Harms) � Jennifer Kronenbittter
2 �Committee on Committees � elected, 2-year term (Hollister) � Amanda Hollister
3 Faculty Affairs Committee � appointed, 2-year term (Melita) � Amanda Hollister
4 General Education Committee � elected, 2-year term (Chiodo) � Anita Kuiken
5 Long Range Planning Committee � appointed, 3-year term (Ritchie) � Daniel Harms
6 Student Affairs Committee � appointed, 2-year term (Connell) � Mark Connell
VI. Professional Staff (1 vacancy)
1. General Education Committee � elected, 2-year term (Jones) � Valerie Jones
VII. Management Confidential (1 vacancy)
��� 1.���� Committee on Committees � elected, 2-year term (Barry) � Joanne Barry
APPENDIX 2
AD HOC COMMITTEE ON EXTERNAL REVIEW
CHANGES TO THE HANDBOOK
A fifth section should be added to the College Handbook in Chapter 230: Criteria for
Promotion for Academic Faculty that covers the External Review Promotion Process
230.05 External Review Promotion Process
1. �Definitions and Statement of General Philosophy
As used herein, External Review will refer to the solicitation of an evaluation of the scholarly, intellectual and creative achievement as outlined in section 230.04 by qualified professionals from outside SUNY Cortland.� Unless otherwise indicated, the term Professor will refer to the rank beyond Associate Professor, that is, the rank of full Professor.�
The External Review Promotion Process applies only to those individuals who have �begun their tenure-track academic appointment at SUNY Cortland after August 15, 2009 and are applying for promotion from Associate Professor to Professor.� This external review process will be evaluated by the Faculty Senate within six years of its first application.
Individuals in the review process are expected to bear in mind the broad mission of SUNY Cortland, the definition of professional obligation contained in the Policies of the Board of Trustees, the diversity of disciplines and of departmental practices, and the weight significance of past practices when including external review in their review processes. Recommending bodies (i.e., Departmental Personnel Committees, School Personnel Committees), and individuals (i.e., Chairs of Departments, Deans, Provost and President) shall take care that undue weight is not given to letters from external reviewers.� They shall not be regarded as determinative, but as providing additional data for the candidate�s promotion application. The goal of the External Review Promotion Process is to provide another perspective on the candidate�s promotion application for the benefit of the candidate, personnel review committees, and recommending individuals at the College.
2. External Review Promotion Process Requirements
Each department is required to develop its own external review policies to include in their personnel policies.� The department policies will conform to these parameters:
a) The external review policies are only required for individuals applying for promotion from associate professor to professor.
b) The candidate will have the responsibility of soliciting and receiving external letter(s) of review, ability to review those letter(s), and responsibility for including them with the promotion application.
c) To provide context for their review, external evaluators shall be provided with a copy of Chapter 230: Criteria for Promotion for Academic Faculty (inclusive of sections 230.01-230.05).
d) No more than three letters shall be required under the provisions of this External Review policy.� Departments may stipulate as few as one letter be required in their promotion policies.
http://www.cortland.edu/senate/minutes/0809min13.html