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Minutes 14 -- May 4, 2010

                                                        FACULTY SENATE MINUTES #14

                                                              May 4, 2010

The fourteenth meeting of the Faculty Senate 2009-2010 was called to order by Chair Kathleen Lawrence on Tuesday, May 4, 2010 at 1:15 PM in the Hall of Fame Room, Park Center.

SENATORS AND MEMBERS PRESENT: K. Lawrence, D. Miller, T. Vigars, D. Driscoll, W. Miller, D. Berger, R. Kendrick, M. McGuire, S. Wilson, O. White, J. Kim, R. Borden, L. Klotz, D. Harrington, T. Slack, J. Walkuski, P. Schroeder, G. Magnanti, A. Batchelder, J. Campanaro, E. Bitterbaum, G. Sharer, W. Shaut, J. Hendrick, R. Collings, G. Clark, S. Anderson, T. Phillips

SENATORS AND MEMBERS ABSENT:  R. Grantham,  S. Rayl, B. Buxton, K. Hempson, E. McCabe, M. Ware, B. Schecter, M. Prus, R. Franco, R. Spitzer

GUESTS PRESENT: P. Koryzno, J. Casciani

I  APPROVAL OF THE MINUTES:  There was a motion for approval of the minutes from April 20, 2010 (Approved)

II. SENATE ACTIONS:

There was a vote to approve the committee vacancies for the Committee on Committees (Approved)

There was a vote to refer the Proposal to amend the College Handbook to include the

CTE Committee as a standing committee of the Faculty Senate to the Faculty Senate Steering

Committee in the Fall 2010 (Approved)

here was a vote to approve the “Proposed Policy Chapter 150, Article VII, Section C”

from the Academic Faculty Affairs Committee (Approved) (will go out for faculty referendum)

There was a vote to approve the “Proposed Policy Chapter 150, Article VII, Section C3b”

regarding personnel investigations (Approved) (will go out for faculty referendum)

There was a vote to refer the Recommendation to Create an Ad Hoc College Handbook

Review Committee from the Academic Faculty Affairs Committee to the Faculty Senate

Steering Committee in the Fall 2010 (Approved)

There was a vote to approve the Proposal from the General Education Committee regarding

400-Level Courses as GE Courses (Approved)

III. CHAIR’S REPORT:  The Chair announced the invited guests, P. Gagnon from ASC, and Nasrin

Parvizi and Jeff Lallas from Facilities Management, who were scheduled for 2:00 PM.  She asked that

committee chairs and anyone else interested to submit their Annual Reports by May 31, 2010.  She thanked

the Steering Committee, Barbara Kissel and Steve Anderson for their contributions.  Chair Lawrence also

announced her appreciation to the Senators for their service and contribution to the Senate. 

IV. VICE CHAIR:  D. Miller – D. Miller opened his report by thanking Chair Lawrence for her

service to the college and the Senate team.  He reported on the productivity of the 2009-2010 year

and mentioned the important business that was accomplished which was long overdue.  Vice Chair

Miller stated that he looked forward to working constructively next year.

V. FAST TRACK:

The Proposal to amend the College Handbook to include the CTE Committee as a standing committee

of the Faculty Senate was discussed and a motion was made and approved to refer it to the Faculty Senate

Steering Committee in the Fall 2010.

The “Proposed Policy Chapter 150, Article VII, Section C” from the Academic Faculty Affairs

Committee was discussed, voted on and approved and will now undergo a faculty referendum.

The “Proposed Policy Chapter 150, Article VII, Section C3b” regarding personnel investigations

was discussed and voted on and will now undergo a faculty referendum.  

The Recommendation to Create an Ad Hoc College Handbook Review Committee from the

Academic Faculty Affairs Committee was discussed and a motion was made and approved to refer

it to the Faculty Senate Steering Committee in the Fall 2010. 

The Proposal from the General Education Committee regarding 400 Level Courses as GE Courses was

discussed, voted on and approved. 

VI. VICE CHAIR:  D. Miller – D. Miller reported that it has been a very productive year.

VII. TREASURER’S REPORTD. Videto – No report.

VIII. SECRETARY’S REPORT: - T. Vigars – Secretary Vigars gave the report for the Committee on Committees.  The nominations for committee vacancies were approved. 

IX.  PRESIDENT’S REPORT:   The President gave a brief report.

X.  STANDING COMMITTEE REPORTS:

Student Affairs Committee  - T. Phillips – Aaron Batchelder was recognized as the recipient of the Faculty Senate Memorial Scholarship. 

Academic Faculty Affairs Committee – R. Collings – {SEE Senate Actions}

Long-Range Planning Committee – No report (absent)

Educational Policy Committee –  R. Spitzer – No report (absent)

Professional Affairs Committee – G. Clarke, Chair – No report.

XI. OTHER COMMITTEE REPORTS:

Committee on Committees -  J. Barry, Chair – Secretary Vigars gave the report for the committee.  Nominations were approved for committee vacancies {SEE Secretary’s report}

College Research Committee – L. Klotz – No report.

General Education Committee – J. Hendrick, Chair – The Proposal for 400 level courses as GE courses was discussed, voted on and approved {SEE FAST TRACK/SENATE MOTIONS}

XII. AREA SENATOR’S REPORTS:  There were no Area Senators Reports.

XIII. SUNY SENATOR’S REPORT – M. Ware – The SUNY Senator’s report is appended in full to the Minutes. 

XIV. STUDENT SENATOR’S REPORTS: The students gave a brief report.

XV. OLD BUSINESS:  

There was no Old Business.

XVI. NEW BUSINESS: There was no New Business.

Guest Pierre Gagnon, ASC, gave a brief PowerPoint presentation. Jeff Lallas and Nasrin Parvizi, Facilities, were present to answer any questions from their area.

The following reports are appended to the minutes in the order they are submitted:

(1) Proposal to amend the College Handbook to include the CTE Committee as a

      Standing Committee of the Faculty Senate, submitted by K. Lawrence

(2)  “Proposed Policy 150 Article VII, Section C” submitted by R. Collings, Chair, AFAC.

(3) “Proposed Policy 150 Article VII, Section C3b” regarding personnel investigations”       

        submitted by R. Collings, Academic Faculty Affairs Committee

(4)   Recommendation to Create an Ad Hoc College Handbook Review Committee, submitted

        by R. Collings, Academic Faculty Affairs Committee

(5)  400-level courses as GE courses, submitted by J. Hendrick, Chair, GE Committee

(6)  Committee on Committee’s report, submitted by J. Barry, Chair

(7)  SUNY Senator’s Report, submitted by M. Ware

Respectfully Submitted:

Barbara Kissel

Recording Secretary

APPENDIX 1

Proposal to amend the College Handbook

to make the CTE Committee a Standing Committee

of the Faculty Senate, submitted by K. Lawrence

Cortland College Handbook

Part One: University and College Governance

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

CHAPTER 150: Cortland Faculty Governance

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

150.03 SUNY CORTLAND FACULTY BYLAWS

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ARTICLE VII: COMMITTEES

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section A. Duties of Committees

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section B. Committee on Committees

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section C. Policy Committees

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section D. College Research Committee

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section E. Steering Committee of the Senate

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section F. College Curriculum Review Committee

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section G. General Education Committee

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section H. Committee on Teaching Effectiveness

Membership

a.  Committee membership shall be as follows:

one member representing mathematics/science

one member representing social/behavioral sciences

one member representing fine arts/humanities

one member representing education

one member representing professional studies

two student members

b.  The five academic faculty Committee members shall be nominated by the Committee on Committees and appointed by action of the Faculty Senate.

c.  The two student Committee members shall be elected by the students, with the consent of the Senate.

d.  Terms of office:

1.  Academic faculty members’ terms of office shall be four years and shall be staggered. Faculty shall not be allowed to serve consecutive terms.

2.  Student members’ terms of office shall be one year and shall be renewable.

e.  All of the College’s Distinguished Teaching Professors shall be permanent on-call consultants to the Committee.

Duties

a.  To oversee the development and implementation of the teaching evaluation system.

b.  To oversee departmental compliance with the teaching evaluation system.

c.  To ensure that quantifiable data drawn from Course Teacher Evaluations (CTE’s) are used on a longitudinal basis.

d.  To ensure that departments are making qualitative judgments about teaching based on all documentation that is presented, not just the quantifiable data drawn from CTE’s.

e.  To approve departmental alternatives to the standard College CTE form.

f.  To act as an ombudsman with whom faculty and students can discuss complaints about the teaching evaluation system and to make recommendations to the departments and division deans to resolve problems.

g.  To work with the evaluation system administrative support staff to ensure the availability of adequate administrative resources (e.g., GTE forms, clerical assistance, computer time, etc.).

h.  To make recommendations to the administration regarding resources needed by faculty to improve teaching.

i.  To implement seminars, talks, and consultant meetings with individuals and the general faculty to discuss teaching strategies and problems of evaluating students.

j.  To make recommendations to the Senate to improve the quality of the teaching evaluation system.

Section H. Ad Hoc Committees

Section I. Ad Hoc Committees

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

APPENDIX 2

Academic Faculty Affairs Committee

R. Collings, Chair

 

Current Policy 150 Article VII Section C

Proposed Policy 150 Article VII Section C

The Student Senate shall be entitled to select voting members of the Faculty Senate committees as follows: one member of the Educational Policy, Faculty Affairs, Long-Range Planning and Student Affairs Committees. The provost and vice president for academic affairs shall serve on the Educational Policy Committee with a vote. The president may appoint consultants as non-voting members of the Faculty Affairs and Long-Range Planning Committees. These members are in addition to student members.

 

The Student Senate shall be entitled to select voting members of the Faculty Senate committees as follows: one member of the Educational Policy, Faculty Affairs, Long-Range Planning and Student Affairs Committees. The provost and vice president for academic affairs shall serve on the Educational Policy Committee with a vote. The president may appoint consultants as non-voting members of the Academic Faculty Affairs and Long-Range Planning Committees. These members are in addition to student members.

 

 APPENDIX 3

Academic Faculty Affairs Committee

R. Collings, Chair

Recommended changes to the College Handbook regarding personnel reviews by the Academic Faculty Affairs Committee.

 

Current (150 Article VII Section C 3 b)

Proposed (150 Article VII Section C 3 b)

b. Academic Faculty Affairs Committee:

  1. To reglarly review the policies and procedures of academic departments and of the library that affect faculty with academic rank for renewal of term appointment, for granting of continuing appointment, and for promotion as fully described in Section 220.06 and Chapter 230 of the College Handbook.
  2. To conduct a review of Section 220.06 and Chapter 230 of the College handbook at least once every three years, and upon completing any such review to recommend needed changes to the Faculty Senate (or to certify that no changes are currently recommended to the Faculty Senate).
  3. To provide assistance to any individual faculty member with academic rank having unresolved problems regarding the departmental, school or sub-school personnel review process or problems deriving from it. (See paragraph 220.06, B.3.e of the College Handbook.)
  4. Except for the three duties specified above, all other faculty matters to be considered by the committee will be designated to it in writing by the Faculty Senate Steering Committee. This includes recommendations by departmental,school or sub-school personnel committees, administrators or individuals.

 

b. Academic Faculty Affairs Committee:

  1. To reglarly regularly review the policies and procedures of academic departments and of the library that affect faculty with academic rank for renewal of term appointment, for granting of continuing appointment, and for promotion as fully described in Section 220.06 and Chapter 230 of the College Handbook.
  2. To conduct a review of Section 220.06 and Chapter 230 of the College handbook at least once every three years, and upon completing any such review to recommend needed changes to the Faculty Senate (or to certify that no changes are currently recommended to the Faculty Senate).
  3. To provide assistance to any individual faculty member with academic rank having unresolved problems regarding the departmental, school or sub-school personnel review process or problems deriving from it. (See paragraph 220.06, B.3.e of the College Handbook)
  4. 4.      To conduct an investigation of the review process used during a personnel action of an individual faculty member if formally requested by that individual.
    1. a.      The faculty member requesting the review should submit all pertinent materials related to the review to the Chair of the Academic Faculty Affairs Committee. The individual need not submit his or her portfolio of supporting documents to the Academic Faculty Affairs Committee, since this material typically would not be reviewed, unless there appeared to have been violations directly involving the evaluation of these materials. It is important to note that disagreements between the candidate and reviewers regarding the weighting of materials do not in and of themselves represent procedural violations. The Academic Faculty Affairs Committee should avoid making judgments regarding subjective evaluations by the reviewers.
    2. b.      The Academic Faculty Affairs Committee may request additional materials from the individual requesting assistance. If appropriate, the Academic Faculty Affairs Committee also may interview members of personnel committees involved in the process, as well as the Department Chair and Dean, or for Librarians, the Supervisor, Director of Libraries and the Associate Provost for Information Resources. However, cooperation by these individuals is strictly voluntary.
    3. c.       The investigation may be conducted by the Academic Faculty Affairs Committee as a whole, or by a review sub-committee consisting of at least three members of the Academic Faculty Affairs Committee appointed by the Chair of the Academic Faculty Affairs Committee. If a sub-committee is appointed, the chair of the Academic Faculty Affairs Committee should serve on the sub-committee, and all members of the sub-committee should have tenure whenever possible.
    4. A letter reporting the committee’s conclusions will be issued to the individual and to the Assistant Vice President for Human Resources. This letter should include a description of the process used during the investigation and detailed descriptions of any violations of policies described in the Departmental Personnel Policies, the College Handbook, the SUNY Board of Trustees policies, or the UUP agreement that may have occurred.
  5. Except for the four duties specified above, all other faculty matters to be considered by the committee will be designated to it in writing by the Faculty Senate Steering Committee. This includes recommendations by departmental,school departmental, school or sub-school personnel committees, administrators or individuals.

 

 

Background

Over the last year, the Academic Faculty Affairs Committee has been asked to investigate a number of personnel reviews of individual faculty members applying for various personnel actions. Since it had been sometime since the last investigation had requested, our committee was placed in the position of needing to determine what our responsibilities and duties were in such investigations. Unfortunately, the College Handbook currently provides little guidance in this area. Based on our reading of the college policies, we finally derived the following set of informal procedures. To avoid confusion in the future, we are proposing that these policies be added to the College Catalog. Our intent is two-fold. First, we hope to provide guidance to subsequent members of the AFAC as to how such reviews should be conducted. Secondly, and perhaps more importantly, we hope to provide clear guidelines to both committee members and to individuals who might request such investigations as to the scope of such reviews. 

APPENDIX 4

Academic Faculty Affairs Committee

R.Collings, Chair

Recommendation to create an ad hoc College Handbook Review Committee

The AFAC recommends that an Ad Hoc Committee be appointed to review the College Handbook, to review for inconsistencies and redundancies. Specifically, the committee should seek to make recommendations that would lead to a clearer, better organized, and more concise statement of college policies. Given the scope of the task, we would recommend that the membership of the ad hoc committee consist of former chairs or members of the Educational Policy, Academic Faculty Affairs, Student Affairs, and Long-Range Planning Committees, as well as the current chair or members of the Professional Affairs Committee. Furthermore, we would recommend that the Assistant Vice President for Human Resources, be appointed to the committee.

Background

During interactions with department chairs and personnel committees regarding department personnel policies and personnel reviews, we have found that the policies articulated in the College Handbook are often misunderstood or ignored simply as a function of the organization of the Handbook. For example, critical policies directly related to the review of an application for promotion for academic faculty members are distributed between both sections 220 and 230, and often in multiple sections of 220. This sometimes leads to confusion on the part of both faculty and administration during reviews. Furthermore, we have recently identified instances where the redundancy in the handbook has lead to inaccuracies when one section is amended without the change of corresponding policies in other sections of the handbook. Finally, a careful review of the handbook will identify areas in which the numbering is inconsistent and confusing.

We believe that many of these problems stem from the piecemeal fashion in which the handbook has evolved over the years, without sufficient attention being given to the impact that each revision may have on other policies articulated in the document. Although there is an assumption that faculty members and administrators would take the time to be sufficiently familiar with the policies in the College Handbook, the number and nature of violations of handbook policies, frequently during personnel reviews, suggest that such an assumption is unfounded. We believe that many of these problems would be eliminated with a better articulation of college policy.

We are concerned that the scope of this task would be sufficiently large that no single standing committee would be able to conduct such a review. The global nature of this review would demand a wide range of expertise, hence our recommended committee membership.

APPENDIX 5

GE Committee

J. Hendrick, Chair

To:  Kathleen Lawrence, SUNY Cortland Faculty Senate Chair

From: Joy Hendrick, General Education Committee Chair

Date:  4/9/2010

Re:  400-level courses as GE Courses

The current Guidelines for Review of Courses that appear within the GE course proposal form include the following item:

4.     Four-hundred level courses and above shall not be considered appropriate for inclusion in GE.

The GE Committee has discussed 400-level courses several times in recent years and feel that some 400-level courses are very appropriate to include in the Cortland GE program.  Some of our rationale includes:

  • Some 400-level courses are already included in the new Cortland GE program.
  • Not all 400-level courses are interpreted the same (some 400-level course offered at

      SUNY Cortland are truly senior-only, senior-level courses, but others are not).

  • The philosophy of having some GE courses that are more challenging than just introductory

      courses is not a bad thing.

  • Expanding offerings within categories (as suggested by the GE Task Force in 2007) allows

      students more variety, as long as the course still meets the established student learning

      outcomes for the category. 

Therefore, in order to better reflect the practice of the General Education Committee in recent years and to better reflect the philosophy of the new Cortland General Education Program, we recommend that guideline #4, be rewritten as follows:

4.     Four-hundred level courses and above shall not normally be considered appropriate for inclusion in GE.

Criteria considered in allowing some 400-level courses in a GE category include:

  • The course meets the goals and student learning outcomes.
  • The course is not intended to be limited to only seniors
  • The course is not a cross-listed and/or shared-resource course with a graduate course.
  • The course does not have an extensive amount of prerequisite courses and/or experiences.
  • The population served by the course is diverse (not limited to just majors in one department)
  • The GE program still remains distinct from major (or minor) program requirements, As noted in the College Catalog, students can take no more than two courses in any one discipline to satisfy their GE requirements.

There are likely other faculty teaching 400-level courses that would be ideal to be included as GE courses.  With the current wording of the guidelines, they may not submit the course(s) thinking that they are not eligible.  Therefore, we urge the Faculty Senate to accept this minor change in the GE Guideline.  We believe this change will more fairly convey to faculty the criteria being used to review GE course proposals. 

APPENDIX 6

COMMITTEE ON COMMITTEES REPORT

Submitted by J. Barry, Chair

Committee on Committees – Report to the Faculty Senate

May 4, 2010

Item #1

The Committee on Committees recommends the following appointments for committees with terms

beginning Fall 2010.  These appointments require confirmation by the Faculty Senate.

Academic Faculty Affairs Committee –2-year term – Moataz Emam 

College Curriculum Review Committee

Fine Arts/Humanities – 2-year term – Karen Zimmerman

Math/Science – 2-year term – Damien Pittman

Professional Studies – 2-year term – Regina Grantham

Professionals – 2-year term – Carol Costell-Corbin

College Research Committee

Social/Behavioral Sciences - 3-year term – Kim Kraebel

Education – 3-year term – Cindy Benton

Professionals – 3-year term – Laurie Klotz

Committee on Teaching Effectiveness

Fine Arts/Humanities - 4-year term - Andrea Harbin

Facilities and Master Plan Oversight Committee

At large - 3-year term – John Sternfeld  

Educational Policy Committee

Academic At-Large – 2-year term – Donna West

Arts & Sciences At-Large – 2-year term – Bob Spitzer

Professional Studies – 2-year term – Tony Trunfio

Professionals – 2-year term – Ingrid Jordak

General Education Committee

Academic At-Large - 2-year term – Jim Hokanson

Fine Arts/Humanities – 2-year term – Sam Kelley

Education – 2-year term – Orvil White

Student Affairs Committee – 2-year term – Jeremy Zhe-Heimerman

Item #2

The following committee members were elected via a single vote of the Faculty Senate Secretary:

Committee on Committees

Professional Studies - 2-year term – Kate Coffey

Education – 2-year term – Emilie Kudela

Professionals – 2-year term – Hailey Ruoff

Item #3

Ballots were distributed electronically for Faculty Senate officers and other elected committee memberships. Voting will close on Thursday, May 6, 2010, at 4:00 p.m., and results will be announced on Friday, May 7.

Item #4

There were no nominations received for the following 14 vacancies.  A call for nominations will be issued again at the start of the Fall 2010 semester. Outgoing member(s) noted in parentheses.

At Large

  • Faculty Representatives to the Student Senate – 2 seats, elected, 1-year term (Boland, Shi)

Fine Arts/Humanities

  • ·     Student Affairs Committee – appointed, 2-year term (Barnaby)

Math/Science

  • Committee on Committees – elected, 2-year term (Gleason)  
  • General Education Committee – appointed, 2-year term (Schubert)
  • Long Range Planning Committee – appointed, 3-year term (vacant) 
  • Student Affairs Committee – appointed, 2-year term (Ahmadi)

Social/Behavioral Sciences

  • Committee on Committees – elected, 2009-11 (complete unexpired term; vacant) 
  • General Education Committee – appointed, 2-year term (Miller) 

School of Education

  • Academic Faculty Affairs Committee - appointed, 2-year term (Rayle)  
  • College Curriculum Review Committee – appointed, 2-year term (Cohen)
  • Long Range Planning Committee – appointed, 3-year term (Rombach) 

School of Professional Studies

  • General Education Committee – appointed, 2-year term (Hendrick) 
  • Student Affairs Committee – appointed, 2-year term (Davis

Respectfully submitted,

Joanne Barry

Chair

APPENDIX 7

SUNY SENATOR’S REPORT

Submitted by M. Ware

The Spring Plenary of the University Faculty Senate met on Apr. 22-24, 2010 on the campus of SUNY New Paltz.  On the opening day a very informative panel discussion was held on technology and ethics. Our own professor Fitzgibbons was a very valuable member of that panel.  The two hour meeting – presented to a packed conference room—included legal presentations and responses from areas of ethics, computer technology and humanities.  Everyone who attended found the discussion riveting. Hopefully the ad hoc committee which sponsored the panel will somehow transcribe and publish the proceedings.  I was pleased we had such competent representation from SUNY Cortland.

The business of the Senate was conducted on Friday and Saturday.  Three resolutions were passed (appended to this report) and sharing of concerns (by sector) was held. The major issue for comprehensive colleges during our sharing of concerns was the fear that PHEEIA would create a “tiered system” in SUNY.  We suggested an amendment to the senate’s resolution on PHEEIA to attempt to express or remedy that concern.  We also shared budget impacts on our campuses.  My impression, after hearing other campuses, is that we are somewhere in the “middle” in terms of being hurt by the current budget cuts.

As has been the case in the last several senate meetings, discussion of the budget and PHEEIA have dominated the sessions.  However on Saturday morning, Chancellor Zimpher gave us a very high energy “roll out” of the SUNY Strategic plan.  She is full of hope for the future – and the plan and all its aspects does appear to have hope for revitalizing the State’s economy.  I would encourage our senators to visit the SUNY website and get a full picture of “the Power of SUNY”.

A surprising announcement emerged during the Senate. As some know, Charles Poskanzer (retired Cortland faculty)’s son is President at SUNY New Paltz.  He was not there during Senate, which was strange in itself…as he is a great supporter of faculty governance.  The greater surprise was that he has taken a presidency at Carleton College and was at Carleton while we were visiting his campus.  Hopefully SUNY will not see other Presidents leave, as the budget struggles continue.  It has been said that Carleton is very well-endowed and not in financial troubles. 

SUNY NewPaltz was a gracious host and we enjoyed their facilities, food and hospitality. 

As I mentioned, the resolutions passed by the University Senate are appended.

Respectfully,

Mary Ware, Senator, SUNY Cortland

University Faculty Senate

155th Plenary

April 22-24, 2010

SUNY New Paltz

Thursday, April 22

Hampton Inn Poughkeepsie, Hudson River Room

10:00-1:00  Executive Committee Meeting & Lunch

2:00-4:00  Ethics and Technology in Higher Education

Cappucino by Coppola’s Restaurant, Poughkeepsie

5:30pm-7:00  Executive Committee/CGL Dinner

7:00-9:00  CGL Meeting   

Friday, April 23 SUNY New Paltz campus

Morning Session - Student Union Building    1st floor

8:00-8:45  Breakfast     

8:45-8:50  Call to Order & Introductions   

8:50-9:15  SUNY New Paltz - Welcome

UFS Senator – Rose Rudnitski

President – Steven Poskanzer

9:15-10:00  President’s Report – Ken O’Brien

10:00-10:15  Vice President/Secretary Election

10:15-10:30  Break and Photo 

10:30-12:00  Sector Sessions     see blue sheet in packet

12:00-1:00  Lunch      2nd floor Multi-purpose room

Afternoon Session –  Student Union Building    1st floor

1:00-1:30  Introduction of Resolutions   

1:30-2:15  Provost’s report – David Lavallee

2:15-3:00  Budget report – Monica Rimai

3:00-3:15  Break

3:15-4:15  Sector Reports and Commentary

4:30-7:00  Reception & Dinner    College Terrace Building

7:00-7:30  Awards

Saturday, April 24 SUNY New Paltz

Student Union Building    1st Floor

7:45-8:30  Breakfast     

8:30-10:00  Strategic Launch with Chancellor Zimpher

10:00-10:15  Faculty Council of Community Colleges Report - President Tina Good

10:15-10:30  SUNY Student Assembly Report

10:30-11:00  Resolutions

11:00-11:45  Committee Reports

Executive Committee – Norm Goodman

  • Sector Elections

Diversity Committee – Phil Ortiz

Ethics Committee – Janet Nepkie    

Governance Committee – Sharon Cramer

Graduate Committee – Mark Noll

    Operations Committee – Ron Sarner

Programs & Awards Committee – Sandra Michael

Student Life Committee – Ray Kriscuinas

Undergraduate Committee – Kane Gillespie

Campus Governance Leaders – Dennis Showers

11:45-12:00  Old Business/New Business

12:00   Adjournment/box lunch

University Faculty Senate

Governance Committee

155th Plenary

SUNY New Paltz

April 24, 2010

Resolution regarding Electronic Meetings of the University Faculty Senate 
Approved as amended

Introduction:

Over the first few months of 2010, issues were raised before SUNY University Faculty Senate requiring action that could not be delayed until a plenary session.  Although the UFS Bylaws provide for a special meeting, and although the business at hand was deemed to be pressing, no special meeting was called.  The projected expense and inconvenience of calling a special meeting provides challenges that discourage calls for such meetings.  It may also be argued that the idea of a special meeting is an anachronism from a time before developments in electronic communications. 

In lieu of a special meeting as specified by the SUNY University Faculty Senate Bylaws and the SUNY Policies of the Board of Trustees, University Faculty Senate held a series of telephone conference calls before the Executive Committee held an electronic vote passing a resolution concerning the Public Higher Education Empowerment and Innovation Act. 

The University Faculty Senate Bylaws state that resolutions are to be adopted by the full assembly.  The Bylaws also gives the Executive Committee authority to conduct business when Senate is not in session.  The latter has recently been interpreted to give the Executive Committee the power to pass resolutions, or statements that have the effect of resolutions. 

In order to stimulate debate, clarify recent interpretation of the Bylaws, and develop a proposal for the future, the Governance Committee proposes the following resolution.

Resolution

Resolved, that the University Faculty Senate recommends that new approaches to conducting business between meetings be explored.  The Governance Committee is charged to determine whether electronic meetings may be held, and if so develop specific recommendations for electronic meetings between scheduled plenaries.  The Governance Committee is encouraged to make this a priority, and to return to the UFS with recommendations that include proposed changes to the bylaws1.

1 The Governance Committee will search for a recommendation of software to enable deliberative assembly as specified in Robert’s Rules of Order, Newly Revised, i.e., the chosen software will allow full and free discussion and simultaneous communication between all participants, which also can allow for voting. 

Bylaws changes to be addressed include, but are not necessarily limited to: 

Article V Bylaws of the University Faculty Senate of the State University of New York be changed such that the word “including Electronic” in Special Meetings of the Senate shall be added to read “Special, including Electronic”.

Consideration of how, with the introduction of “electronic meetings” Article VIII, Section B of the University Faculty Senate Bylaws, granting the Executive Committee” the responsibility to conduct business when the Senate is not in session” might be reconsidered, in its relationship to Article X of these Bylaws, i.e., “Resolutions are actions adopted by majority vote of the Senate or by larger majority vote when required by these Bylaws or the parliamentary authority.”

Reconsideration of Article XI, Section C, Electronic Meetings, of the University Faculty Senate Bylaws “The Senate may conduct meetings and distribute materials to be considered by electronic means” to clarify “conduct meetings” and explore consideration of discussion of and voting on resolutions between plenaries.

Background on Special Meetings, University Faculty Senate Bylaws

  • Article IV, Section A. Meetings. “In accordance with Article VII, Title D, Section 1 of the Policies: ‘The Senate shall meet at least twice a year at such times and places as shall be determined by the Executive Committee. Special meetings of the Senate may be called in accordance with the provisions of the Bylaws.’”
  • ARTICLE V: SPECIAL MEETINGS OF THE SENATE, Section A. Calling Special Meetings. “Special meetings of the Senate may be called by the Executive Committee and shall be called by the President when petitioned by at least one-fourth of the Members of the Senate.  The petition shall state the matters to be addressed by the special meeting. Special meetings may also be called by the Chancellor. Special meetings shall be held at times and places designated by the Executive Committee
  • ARTICLE  V: SPECIAL MEETINGS OF THE SENATE, Section B. Agenda for Special Meetings. The agenda for a special meeting of the Senate shall be contained in the call for the meeting. Additional items may be added to the agenda by the vote of three-fourths of the voting Members present.

Background on Special Meetings, Policies of the Board of Trustees

  • ·     Article VII, UNIVERSITY FACULTY SENATE, Title D. Organization: § 1. Meetings. The Senate shall meet at least twice a year at such times and places as shall be determined by the Executive Committee. Special meetings of the Senate may be called in accordance with the provisions of the bylaws.

Background on Resolutions, Robert’s Rules of Order

  • "A board within an organized society is an instrumentality of the society's full assembly, to which it is subordinate" (Robert's, p. 9). 
  • “A society has no executive board except as the bylaws may provide; and when so established, the board has only such power as is delegated to it by the bylaws or by vote of the society’s assembly referring individual matters to it.” (Robert's, p. 465).

Background, University Faculty Senate Bylaws

  • ARTICLE VIII: MEMBERSHIP, RESPONSIBILITIES, AND  DUTIES OF SENATE STANDING COMMITTEES. Section  B. Executive Committee. §2. Responsibilities and Duties. “It shall be the responsibility of the Executive Committee to conduct business when the Senate is not in session.”
  • ARTICLE X: REPORTS AND RESOLUTIONS.  “Resolutions are actions adopted by majority vote of the Senate or by larger majority vote when required by these Bylaws or the parliamentary authority.”

Background on Electronic Meetings, Robert’s Rules of Order

  • “The bylaws may authorize a board or committee (or even a relatively small assembly) to meet by videoconference or teleconference.  If they do, then such a meeting must be conducted by a technology that allows all persons participating to hear each other at the same time (and, if a videoconference, to see each other as well).  The opportunity for simultaneous communication is central to the deliberative character of the meeting, and is what distinguishes it from attempts to do business by postal or electronic mail or by fax […]” (pp. 482-83).
  • "Efforts to conduct the deliberative process by postal or electronic mail or facsimile (fax) transmission--which are not recommended--must be expressly authorized by the bylaws and should be supported by special rules of order and standing rules as appropriate [...]" (note, p. 2). 

Background on Electronic Meetings, University Faculty Senate Bylaws

  • ARTICLE XI: QUORUMS AND ACTIONS. Section  C. Electronic Meetings. Committees of the Senate may conduct meetings and distribute materials to be considered by electronic means.  Members of a committee may similarly participate in meetings they are unable to attend in person.  Committees may conduct discussions of and with the consent of two-thirds of their members vote on reports or proposed Senate resolutions by electronic means.

155-02-1

Resolution regarding Electronic Meetings of the University Faculty Senate

Passed without Dissent

April 24, 2010


University Faculty Senate

Executive Committee

155th Plenary

SUNY New Paltz

April 24, 2010

Resolution of the University Faculty Senate on the                                

Public Higher Education Empowerment and Innovation Act

Whereas state support for  the SUNY state-operated campuses has been cut by $424 million over the past three years and the 2010-2011 Executive Budget recommends an additional reduction of more than $170 million; and

Whereas these reductions threaten SUNY’s ability to offer its students an affordable education of the highest quality; and

Whereas a recent New York State budget gap was partially closed by a tuition increase, most of which was kept by the State Treasury; and

Whereas the projected New York State budget deficit is $9 billion in the next year, due to the current pace of economic recovery; and

Whereas the proposed New York State Public Higher Education Empowerment and Innovation Act, along with the accompanying Comprehensive Tuition Policy and the Comprehensive Asset Management Policy seek to:

  • depoliticize tuition rates by moving the authorizing power from New York State to the State University Board of Trustees and moving the tuition income “off-budget;” and
  • create an equitable and rational tuition policy through the General Tuition Rate, which would yield modest and predictable tuition increases, as opposed to the large sudden increases designed to help close a budget gap for New York State; and
  • enable the University to undertake land leases without special legislation for projects consistent with campus missions, to enter joint ventures and public/private partnerships, and to eliminate burdensome and redundant pre-approval of Construction Fund contracts; and
  • provide protection from liability for students participating in clinical internships related to their field of study,  facilitate hospital participation in joint ventures and  managed care to provide health care related services, and eliminate burdensome and duplicative pre-approval of SUNY hospital contracts,  including those involving real property transactions; and
  • fund SUNY-Aid with a portion of the expected tuition increase to reduce the burden of the tuition increases on economically disadvantaged students; and
  • facilitate the speedy and cost-effective purchase of materials and services

Resolution

Resolved that the University Faculty Senate endorses the principles of the proposed Public Higher Education Empowerment and Innovation Act, and requests that the Chancellor and her staff address six outstanding issues of special concern:

1.     The need to define Special Tuition Rate more precisely and provide a cap;

2.     The need to specify the inclusion of faculty governance in the campus decision-making processes that will produce recommendations for both tuition rates and/or public-private partnerships or any associated land leases;

3.     The need to ensure that the oversight of public-private partnerships require adherence to all relevant environmental laws and to ‘best environmental practices;’  

4.     The need to ensure that all rights and benefits of collective bargaining in the current labor contracts be extended to all future negotiated labor contracts; and,

5.     The need for a commitment on the part of New York State to a future level of funding that would constitute a continuing “maintenance of effort.” 

6.     The need to apply evenly the benefits of PHEEIA across all sectors of SUNY.

155-03-1

Resolution of the University Faculty Senate on the Public Higher Education Empowerment and Innovation Act

Passed

April 24, 2010

University Faculty Senate

Governance Committee

155th Plenary

SUNY New Paltz

April 24, 2010

Resolution on Presidential Searches, Guidelines for Conducting  
APPROVED AS AMENDED

Introduction:

The Governance Committee of University Faculty Senate was asked by the Vice-President/Secretary to consider Document 8400, Presidential Searches, Guidelines for Conducting.  After some consideration, two issues were considered by the Committee: 1) proportionally larger faculty representation for larger campuses; and 2) the nature of the document as guidelines.  Note that additional issues related to the search process will be examined by the committee at another time.

Background, Presidential Searches, Guidelines for Conducting

Item 2 in Preliminary “Steps in the Search Process” reads, “Unless otherwise agreed upon in advance by the chancellor and the council chair, the search committee shall consist of four members of the council (including the chair), six members of the full-time teaching faculty of the campus, one student, one alumni representative, one campus-related foundation representative, one academic dean, and one professional or support staff member.”

Item 4 in Preliminary Steps in the Search Process in Document 8400 reads, “Taking care to assure that faculty representation on the search committee speaks for a broad spectrum of faculty opinion, the faculty shall elect its representatives to the search committee by secret ballot at an open session of the faculty governance group, at which a quorum of the teaching faculty are present.”  

The Governance Committee has been advised by SUNY Legal Counsel that during any presidential search there is close communication between the Chancellor's office, the Search committee chair and the College Council chair. Any modifications to the Guidelines are discussed with the Office of the Chancellor.

Resolution:

Resolved, the University Faculty Senate recommends the Chancellor advance to the Board of Trustees of the State University of New York that the name of Document 8400 in the Policy Manual, Presidential Searches, Guidelines for Conducting be changed to Presidential Searches, Requirements for Conducting.

Be it further resolved that the Chancellor recommend to the State University Board of Trustees that the portion of Document 8400 that reads “Taking care to assure that faculty representation on the search committee speaks for a broad spectrum of faculty opinion, the faculty shall elect its representatives to the search committee by secret ballot at an open session of the faculty governance group, at which a quorum of the teaching faculty are present”  should be amended to read, “Taking care to assure that faculty representation on the search committee speaks for a broad spectrum of faculty opinion, the teaching faculty shall elect its representatives to the search committee by secret ballot in a process developed in consultation with the campus governance body.”

Be it further resolved, the University Faculty Senate supports the minimum constituents of search committees as suggested in the Presidential Searches, Guidelines for Conducting, including “six members of the full-time teaching faculty of the campus,” but also encourages the consideration by the Chancellor of additional faculty representation on presidential search committees.. The appointment of additional members by the chairperson should be done in consultation with the campus governance body. 155-01-1

Resolution on Presidential Searches, Guidelines for Conducting

Passed without Dissent

April 24, 2010