Graduate Faculty Executive Committee

Meeting Minutes 3. 6. 07



L. Anderson, J. Governali, J. Hendrick, J. LeLoup, J. Mosher [Voting Members]; D. Margine (Registrar�s Office), Y. Murnane (Graduate Office) [Ex Officio] , J. Walkuski (GFEC Representative to Faculty Senate)�


Absent: C. Bell , M. Gonzalez,� E. Paterson


1. Meeting Minutes of 2/29/2007 were approved with corrections (guests were removed from list of those attending the meeting).


2. Culminating Activity Continuous Enrollment Policy.

����������� The Committee reviewed plans for the upcoming campus review of the proposed Culminating Activity Continuous Enrollment policy.� The dates were verified, a draft letter to the campus was reviewed and Murnane will� secure a room for the open meeting (Jacobus was first choice, Old Main third floor was a suggested back-up).� Murnane and Governali will coordinate the mail ballot and the results will be counted in the Graduate Office.


2. Curriculum Actions:


New Course Proposal: GLY 560 Thermodynamic and Isotopes in Geology


Committee Recommends APPROVAL �of the proposal.


3. Graduate Faculty Membership:

a. The Committee reviewed and acted on the following applications for� Graduate Faculty membership:


����������� -Lin Lin: The Committee did not approve membership because Dr. Lin does not meet the Associate Professor rank requirement of the Graduate Faculty membership criteria.

����������� -Donna Videto: The Committee approved Dr. Videto for membership.

����������� -James Reese: The Committee approved Dr. Reese for membership.


b. The Committee reviewed its past action involving approving Dr. Mechtild Nagel for Graduate Faculty membership.� The Committee�s decision for approval was based on a misunderstanding regarding the development of a new graduate program in her department.� New information received by the Committee indicated that such a program is not under formal development and there are no College plans for such a graduate program.� Based on this information, the Committee concluded that Dr. Nagel did not meet the criterion for membership which requires �Involvement in Graduate Programs.� After much discussion, it was decided that the Graduate Faculty status should be �withdrawn.��


4. Non-matriculated student registration

The Committee discussed issues raised by Bill Buxton (Literacy Department) last semester related to non-matriculated student registration during the winter break.� �Murnane had been asked by the GFEC to talk with coordinators about these issues and she reported what had been discussed and decided at the coordinators meeting.� The following are the main issues identified by Dr. Buxton and the outcomes(in italics):


a. Identification of a registration time period in the middle of the winter break is

problematic for faculty/ department participation for a number of reasons (detracts from focus on scholarly activity, raises contractual issues).� The coordinators recommended that the time period be reduced to one day and it should be held from 10 AM to 6 PM on that day.


����������� b. Why is there a difference between remuneration for advisement of undergraduates in the summer and graduate students in the winter? This question was not directly answered in the coordinators meeting, but the GFEC noted that the remuneration for summer advisement may be different because faculty members are not on contract during the summer.� It was also noted that there is consistency between undergraduate and graduate advisement during the winter break because neither is with remuneration.


����������� c. Why is it necessary to have two full days for advisement of non-matriculated students when, in the past, 2 � 3 hours on the day before the start of school was sufficient? Murnane noted that the purpose of the longer time period was to give students more time to register, but that the new recommendation is for a one day registration period.


����������� d. The role of the Graduate Office in advising students needs clarification.� Can arrangements be made between the Graduate Office and individual departments that will result in advisement being consistent with Department intentions and requirements?� The discussion at the coordinators meeting seemed to indicate that such an arrangement could be reached.


5 Graduate Coordinator Responsibilities

����������� The Committee discussed the graduate coordinator responsibilities document which had been developed by coordinators and shared at the last Joint Chairs Council meeting.� There was a good deal of concern over one particular item that had been added to the document after it had been approved by the coordinators (i.e., graduate coordinator involvement/responsibility in program review). �There was also concern about process in that the item had not been reviewed by coordinators before being included in the document. Murnane was asked to forward a copy of the document to the GFEC for review.



Spring Semester Committee Meeting Dates

Monday, January 29,� 12:00

Tuesday, February 6,�� 1:00�����������������������������������������

Monday , February 19, 12:00

Tuesday, March 6, 1:00

Monday, March 19, 12:00 (if needed)

Tuesday, March 27, 1:00 open meeting for Culminating Activity Continuous Enrollment Policy

Monday, April 9, 12:00

Tuesday, April 24, 1:00�

Monday, May 7, 12:00������������������ ���������������������


J. Governali, Chair GFEC