Graduate Faculty Executive Committee

Minutes

October 17, 2008

Present:� N. Aumann,� I. Jubran, J. Mosher, R. Ponterio, P. Summers, D. Videto, J. Walkuski

Approval of Minutes from 9/5/08: �

Submitted by N. Aumann , the minutes were approved unanimously.�

Student Enrollment in Graduate Programs:

• Need data on matriculated students not signing up for classes.� Should we find another designation for these students? D. Margine says there is already the leave of absence requirement.�

• Leave of absence for graduate students was discussed. Can a letter be generated at the end of the year, by the department or the graduate studies office, to remind students that they have not registered for classes in a year.

• Since the registrar�s office generates the letter for undergraduates, shouldn�t they also generate the letter for the graduate students.

• At the Oct. 9th graduate coordinators meeting, D. Margine was asked about the possibility of generating data on graduate enrollment for one whole calendar year (Spring, Fall, and Summer).� The coordinators were told that generating such data will be possible in the near future.

• Once the GFEC has the data, we will discuss how to proceed.

• Should the catalog description of the leave of absence be rewritten?� P. Summers volunteered to start the rewrite if and when the GFEC decides that a rewrite is needed.� Where does the change go to? EPC?� Probably goes to GFEC then EPC then the Provost.

• J. Walkuski will contact the EPC about a joint meeting of the GFEC and the EPC.

XXX697:

• Only 3 departments have the course for next semester.�
• If students take a leave of absence they do not have to sign up for the course, but once they return they have to sign up for it to remove the W.

GRE Requirement for Addmission into Graduate Programs:

• Only three departments require the GRE; some require a minimum score, others do not. Some require the GRE but say that exceptional candidates do not have to take it.�
• The GFEC needs to urge departments to review their catalog admission requirements. If there is a GRE requirement, how clear is it and how is it being enforced. Accreditation bodies do not take lightly admission requirements not being upheld.

GFEC 2008/2009 Meeting Schedule:

Fall 2008:

� September 5

� October 17

� November 21

� December 19

Spring 2008:

� January 30

� February 6

� March 20 at 11:30

� April 3

� April 17

� May 1

Assuming no changes are needed in the Spring, all meetings will be held in Miller 228 at 10:00 a.m, with the exception of March 20, 2009.

Adjournment

Respectfully submitted,

Isa S. Jubran