Monitoring and containment

Monitoring

The university will work closely with the state and local health departments to ensure appropriate contact tracing, communication, isolation and/or quarantine protocols are administered.

Student screening and testing

Ongoing screening

  • The daily screening survey is designed to identify potential risk factors for COVID-19. Students whose screens identify risk factors will be provided appropriate instructions, access to health care and testing as indicated at SUNY Cortland Student Health Service.
  • Pooled surveillance testing SUNY Cortland began pooled surveillance testing of its students, faculty and staff, of up to 1,000 tests each week, in mid-September. The process was developed by SUNY Upstate Medical University and it uses a single saliva sample to do both a general pool test and to later retest individuals within a positive pool. Students, faculty and staff selected to participate in pool testing will be notified by email. Due to the critical nature of this endeavor, all faculty are asked to work with students who are asked to take a test during regular class time. A detailed frequently asked questions page is available
  • Wastewater testing SUNY Cortland is using wastewater testing to detect the COVID-19 virus in seven buildings on campus. These tests are being taken twice each week. Results from the tests will help the university target its surveillance testing more effectively. For this to be effective, it is critically important that all students abide by the policy that prohibits anyone from entering a residence hall who does not live there.

Employee screening and testing

  • Employees will be required to undergo symptom surveillance through an online daily health screening questionnaire. The questionnaire should be completed for each day the employee will be on campus.
    • For state employees, the questionnaire is available through myRedDragon. Research Foundation employees will receive the questionnaire via a link in a daily email at 5 a.m.
  • Employees will be advised to stay at home and notify their supervisor and Human Resources if they are experiencing common COVID-19 symptoms, including:
    • Cough
    • Shortness of breath or difficulty breathing
    • Fever
    • Chills
    • Repeated shaking with or without chills
    • New runny nose or sinus congestion
    • Muscle pain
    • Persistent headache
    • Sore throat
    • Unexpected, severe fatigue
    • New gastrointestinal symptoms
    • New loss of taste or smell
  • Prior to returning to campus, employees must watch an online training video that provides an overview of COVID-19-related safety and conduct standards.
  • Faculty and staff must also sign an attestation that they have reviewed and will adhere to university safety protocols.
  • Positive screens will require a referral to a physician for further review and will be documented by the Human Resources Office.
  • Positive COVID-19 test results would require quarantine/isolation and contact tracing.
  • Employees must complete at least 14 days of self-quarantine if they:
    • Have COVID-19 symptoms and either test positive or did not receive a test.
    • Test positive for COVID-19 but do not display symptoms.
    • Have close contact with a person with COVID-19 and experience potential symptoms, even if the symptoms are deemed not related to COVID-19.
    • Have close contact with a person with COVID-19, even if the employee is not experiencing COVID-19 symptoms.
  • Pooled surveillance testing SUNY Cortland began pooled surveillance testing of its students, faculty and staff, of up to 1,000 tests each week, in mid-September. The process was developed by SUNY Upstate Medical University and it uses a single saliva sample to do both a general pool test and to later retest individuals within a positive pool. Students, faculty and staff selected to participate in pool testing will be notified by email. Due to the critical nature of this endeavor, all faculty are asked to work with students who are asked to take a test during regular class time. A detailed frequently asked questions page is available

Contact tracing

  • Contact tracing for confirmed cases will be conducted by the Cortland County Department of Health in conjunction with Student Health Service (students) and the Human Resources Office (employees).

Containment

Quarantine and isolation (Q/I)

  • New York State Department of Health officials mandate a period of isolation when a person has COVID-19. This includes those who are sick as well as those who have tested positive but are not sick.
  • New York State Health Department has the authority to mandate quarantine when an individual is identified as a close contact of someone infectious with COVID-19 or have arrived from an international or out-of-state location.
  • Additionally, the New York State and Cortland County Health Departments expects all individuals, even if they have not been identified as a contact, and do not have symptoms to enter into a self-quarantine after being tested for COVID-19 and awaiting results.
  • Appropriate Q/I space has been identified at an on-campus location.
  • CDC and NYSDOH protocols will be in place regarding meals, laundry and other necessary services.
  • Health monitoring will be conducted by the Cortland County Health Department and the New York State contact tracing program.
  • The campus has identified a staff member to serve as coordinator for students requiring isolation or quarantine. The coordinator will serve as a case manager for this population.
  • Student Health Service will be available both remotely and in-person as appropriate.
  • For students in vulnerable populations or in quarantine/isolation, offices such as Advisement and Transition, The Learning Center, The Writing Center, Career Services, and Conley Counseling and Wellness Services are available remotely in addition to their in-person services.
  • Off-campus students who are unable to return to their permanent residence will need to isolate or quarantine in their off-campus housing.
  • Students in campus suites or apartments may quarantine in place as a family unit if determined appropriate based on CDC and NYSDOH protocols.

Students confirmed or suspected to have COVID-19

  • Student Health Service will assess, test and provide medical guidance for students who report COVID-19 symptoms.
  • Student Health Service will provide testing to those students who have been exposed to COVID-19 due to close contact as defined by the Cortland County Health Department.
  • Student Health Service will consult with the Cortland County Health Department when students are suspected or confirmed to have COVID-19.
  • Based on that consultation, students may be placed in either isolation or quarantine.
  • When feasible, students who are placed in 14-day isolation or quarantine will complete this requirement at their permanent residence.
  • Students who have a campus housing contract who cannot return home will be provided with appropriate living quarters reserved for isolation and quarantine.
  • Off-campus students who cannot return home may be advised by the Cortland County Health Department to complete their isolation or quarantine in their off-campus residence.
  • When a student is placed in isolation due to positive test results, the process of contact tracing will begin, conducted by the Cortland County Health Department and supported by Student Health Service as needed.

Cleaning and disinfection

  • If an employee or student has tested positive for COVID-19, the university will secure their personal areas for 72 hours when possible.
  • All communal spaces used by the student or employee will be disinfected.

Communication

  • If a campus community member tests positive for COVID-19, a university-wide email will be distributed to alert the community about the presence of the virus while protecting the identities of involved individuals as required by law.

Return to remote operations

In the event a return to remote operations is needed, the following steps will be taken.

Move-out

  • If necessary, students will be asked to vacate the residence halls prior to the fall scheduled move-out date. In that event, students will receive a fair and reasonable reimbursement of their room and board charges.
  • Exceptions may be allowed for students to remain on campus who have special circumstances.

Operational activity

  • On-campus operations will be reduced to essential personnel.
  • Non-essential personnel will be allowed to telecommute.
  • Academic continuity plans will be enacted, and all instruction will be offered through online modalities.

Communication

  • The SUNY Cortland community will be notified via Campus Communicator emails and, if necessary, the emergency notification system.
  • Information and updates will be posted on a central webpage.

Key contact information